Non-IT Guest WIFI license, service, and support Jackson, MS

Page 3 of 3

NOTICE OF INTENT TO SOLE SOURCE

Non-IT Guest WIFI license, service, and support

The Veterans Health Affairs, Network Contracting Office 16, is issuing this Notice of Intent to Sole Source in order to identify any potential sources that have the resources and capabilities to provide Non-IT Guest WIFI license, service, and support as described below in the statement of work.

The government is contemplating a Base +4 option period Firm Fixed Price contract to satisfy this requirement and meet the needs of the patient population at the G.V. (Sonny) Montgomery VA Medical Center.

STATEMENT OF WORK (SOW)

1. Contracting Officer s Representative (COR).

Name:

TBD

Section:

Biomedical Engineering

Address:

1500 E Woodrow Wilson Jackson MS, 39126

Phone Number:

TBD

Fax Number:

N/A

E-Mail Address:

TBD

2. Contract Title. Non-IT Guest WIFI license, service, and support.

3. Background.

G.V. (Sonny) Montgomery VA Medical Center is requesting the license, service, and support for non-IT guest WIFI. GVSMVAMC has an existing system that was installing, implemented, and now currently maintained by TECHSYSTEM USA vendor. This system not only runs our guest WIFI, but also our medication tube system and various Facility Maintenance Systems.

4. Scope.

The service, licenses, and support are outlined below:

Product/Service

Quantity

OSS Internet Service

12

OSS Internet Service (Internet Traffic Protector)

12

OSS WIFI logon portal page

12

WIFI support and maintenance service

12

OSS Services

12

Enterprise License (Fusion)

1

Enterprise License (ZD)

1

Enterprise License (Cisco 8P)

21

Enterprise License (Cisco 24P)

7

Enterprise License (Juniper)

10

5. Specific Tasks.

The specific tasks for the service, licenses, and support described in the Scope are listed below:

Product/Service

Description

Quantity

OSS Internet Service

AT&T 1GB Internet Service

12

OSS Internet Service

AT&T Enterprise Internet Traffic Protector

12

OSS WIFI logon portal page

WIFI logon portal page

12

WIFI support and maintenance service

WIFI network support and maintenance service

12

OSS Services

Network support and maintenance service for energy management network, juniper network, access control

12

Enterprise License (Fusion)

WIFI Fusion s-series annual software/parts support renewal

1

Enterprise License (ZD)

WIFI ZD 3100 ruckus annual software/parts support renewal

1

Enterprise License (Cisco 8P)

WIFI Cisco Meraki MS220-8P switches annual licenses

21

Enterprise License (Cisco 24P)

WIFI Cisco Meraki MS220-24P switches annual licenses

7

Enterprise License (Juniper)

Juniper switches annual support licenses

10

Expectations of the contractor are detailed below:

Hours of Coverage

Normal hours of coverage are Monday through Friday 8am to 5pm. Service will be performed during normal hours of coverage unless requested or approved by COR.

Federal Holidays:

The Federal Government observes the following days as holidays.

HOLIDAY

DATE

New Year s Day

January 1st *

Martin Luther King s Birthday

Third Monday in January

Presidents Day

Third Monday in February

Memorial Day

Last Monday in May

Independence Day

July 4th *

Labor Day

First Monday in September

Columbus Day

Second Monday in October

Veterans Day

November 11th *

Thanksgiving Day

Fourth Thursday in November

Christmas Day

December 25th *

*Holidays that fall on Saturday are observed on the preceding Friday. Holidays that fall on Sunday are observed on the following Monday.

In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute

Any other day designated by Executive Order

Any other day designated by the President s Proclamation

Support and Service

Monitor connectivity bandwidth and uptime

Monitor traffic and user activity trends

Block P2P traffic from users

Monitor APs, Zone Director, router, switches

Phone support Help Desk (24/7; service availability and troubleshooting)

Level 2 engineer support (8 am - 5 pm; configuration changes; service and equipment support)

Onsite technical support (8 am - 5 pm;Â configuration changes; service and equipment support)

Reports and Schematics

The contractor shall provide service reports for any and all service and maintenance support provided to the medical center. These service reports shall include: what service/maintenance was requested, what service/maintenance was accomplished, time, date, and contractor personnel involved.

PAYMENTS AND ADDITIONAL CHARGES

PAYMENTS: Invoices will be paid IN ARREARS on a monthly basis. (If the Contractor prefers quarterly, or semiannually, permission can be granted for other than by a monthly basis by the CO). The Contractor shall mail the invoices to the address provide on the Continuation Sheet of the SF 1449. Invoices, MUST INCLUDE, at a minimum, the following information: Contractor s name, address, phone number, contract or purchase order number, period of service the billing covers, list of equipment items covered during the stated period of service and invoice amount.

ADDITIONAL CHARGES: There shall be no additional charge for time spent at the site (during, or after the normal hours of coverage) awaiting the arrival of additional FSE and/or delivery of parts

6. Place of Performance:

Service and maintenance work will be completed on site at the G.V. (Sonny) Montgomery VA Medical Center.

7. Period of Performance: Service

Base Year - April 01, 2022 through September 30, 2022

Option Year 1 - October 01, 2022 through September 30, 2023

Option Year 2 - October 01, 2023 through September 30, 2024

Option Year 3 - October 01, 2024 through September 30, 2025

Option Year 4 - October 01, 2025 through September 30, 2026

(Option Years pending availability of funds: refer to FAR clause 52.217-8 and 52.217-9)

Period of Performance: Supply (Licenses)

Base Year - April 01, 2022 through September 30, 2022

Option Year 1 - October 01, 2022 through September 30, 2023

Option Year 2 - October 01, 2023 through September 30, 2024

Option Year 3 - October 01, 2024 through September 30, 2025

Option Year 4 - October 01, 2025 through September 30, 2026

(Option Years pending availability of funds: refer to FAR clause 52.217-8 and 52.217-9)

8. Security:

The C&A requirements do not apply, and that a Security Accreditation Package is not required

Responses must be submitted by 3:00 PM (CST) Friday, December 31, 2021. Responses to the information requested above may be submitted via email to jennifer.adams7@va.gov.

DISCLAIMERS

This Notice of Intent to Sole Source does not constitute a solicitation. All information received in response to this notice that is marked proprietary will be handled accordingly in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.201(e). Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses incurred associated with responding to this RFI.

This Special Notice of Intent to Sole Source is for planning purposes ONLY. The results of this notice will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses submitted as a result of this notice.