Non-Emergent Wheelchair Transportation

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 is seeking non-emergent wheelchair transportation services for the Michael E. DeBakey VA Medical Center in Houston, Texas, and its associated Community-Based Outpatient Clinics across Texas, Oklahoma, Arkansas, and Louisiana. The contract will require comprehensive transportation services available 365 days a year and 24 hours daily, covering all distances within the specified geographic service areas. Contractor personnel must meet specific qualifications including being at least 25 years old with a valid Texas driver's license, a clean driving record with no more than two violations and no DWI in the past three years, criminal background clearance, and current certifications in defensive driving, First Aid, and CPR. Vehicles must be equipped with wheelchair lifts, proper restraint systems, GPS navigation, communication systems, infection control kits, and first aid kits, meeting Texas Department of Public Safety certification standards. The deadline for responses to this sources sought notice is April 2, 2026 at 5:00 PM Central Time, with submissions required to be emailed to Oney.kelly@va.gov and include capability statements, SAM UEI numbers, and information regarding GSA/FSS schedule or open market availability.

This is a single-award, Firm Fixed Price contract with no set-aside designation, consisting of a one-year base period with four additional one-year option periods for a total contract period not to exceed five years. No specific incumbent contractor or current contractor information has been identified in this pre-solicitation notice. The contract value has not been disclosed in the pre-solicitation announcement. All prospective respondents must be registered and active in both the SAM and VETBIZ databases prior to submission. The VA will utilize VetRide or VA-Approved Transportation Software for trip requests and billing, with contractors required to submit invoices within 30 calendar days on HCFA 1500 forms and comply with specific operational requirements including trip scheduling requests by 3:30 PM CST the prior day and response times of one to two hours.