NOI - EDS and EBSD maintenance

The US Geological Survey (USGS) Office of Acquisitions and Grants has issued a Notice of Intent to award a sole-source maintenance service contract to Oxford Instruments, Inc. for the upkeep of analytical laboratory equipment. Specifically, the USGS intends to procure a one-year maintenance service agreement covering two XMaxN-150 Energy Dispersive Spectrometry (EDS) detectors and one Oxford Synergy Electron Back Scatter Diffractometer (EBSD) located at USGS Moffett Field in California. Oxford Instruments has been identified as the sole source capable of providing these specialized services, as they are the only authorized servicer for these particular devices. The procurement is being conducted under simplified acquisition procedures in accordance with the Federal Acquisition Regulation. This Notice of Intent satisfies public notice requirements and allows for interested parties to submit quotations for consideration.

The purpose of this Notice of Intent is to inform the market of the USGS's intention to pursue a single-source award while providing an opportunity for responsible parties to submit alternative quotations. All responses must be submitted electronically to aberry@usgs.gov by February 19, 2026, at 5:00 AM PST, with no hardcopy or web portal submissions accepted. While this is designated as a sole-source procurement, any responsible party may submit a quotation for consideration; however, no competitive solicitation will be issued. The contract scope encompasses routine maintenance, software upgrades, priority support, preventive maintenance visits, calibration services, and priority repair or exchange services, with all labor, parts, travel, and shipping costs included at the vendor's expense. The work will be performed at USGS Moffett Field in Moffett Field, California, and successful contractors must comply with federal building security requirements and personnel clearance protocols.