NIST Contract Closeouts
Closed Special Notice Posted
- Solicitation number
- 03052025Closeouts
- Agency
-
National Institute of Standards and Technology
Department of Commerce
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- Place of performance
- Gaithersburg, Maryland 20899, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The National Institute of Standards and Technology (NIST), a civilian agency within the U.S. Department of Commerce, has issued a Special Notice regarding a Streamlined Award Closeout Initiative. The notice addresses the agency's need to manage a backlog of expired awards, including purchase orders, contracts, task orders, delivery orders, and Blanket Purchase Agreements (BPAs) that have exceeded their performance periods. These awards have outstanding balances ranging from $0 to $300 and have passed the Federal Acquisition Regulation (FAR) prescribed timeframe for file closure. The initiative aims to clear administrative backlogs and prepare for the transition to modernized financial and procurement systems. The special notice serves as a formal Release of Liability for the government's closeout of these specific awards.
The primary objective of this initiative is to efficiently and cost-effectively close out expired awards with minimal remaining balances that currently burden legacy acquisition and financial systems. NIST is not seeking active contractor participation but is providing notification of the closeout process. The agency has attached two spreadsheets detailing the specific contracts targeted for closeout, which include over 300 vendor contracts with expiration dates ranging from 2019 to 2025. Contractors' rights remain protected under the Contract Disputes Act of 1978, and standard FAR contract file retention requirements will continue to apply after the awards are closed. NIST has stated that they are not aware of any outstanding invoices for these awards and has provided a point of contact, Biji John (Biji.John@nist.gov), for any questions regarding the notice. The deadline for this closeout initiative is April 19, 2025, which aligns with the notice's posted date of March 5, 2025.
Notice text
National Institute of Standards and Technology Streamlined Award Closeout Initiative
The U.S. Department of Commerce, National Institute of Standards and Technology (NIST) acquisition portfolio includes expired awards (i.e., purchase orders, contracts, task orders, delivery orders, Blanket Purchase Agreements (BPA’s) and BPA calls that have long past the period of performance or final delivery date of these awards, and the time frame prescribed in Federal Acquisition Regulation (FAR) Subpart 4.8 for closing out the files for those awards has elapsed. To clear the backlog, NIST is implementing a streamline quick process that will enable closeout of the files for those awards in an efficient and cost-effective manner.
The backlog reflected in the attached spread sheet represents awards with $0 to $300 balances. The balance represents a significant burden to legacy acquisition and financial systems, but also impedes NIST’s efforts to appropriately archive expired awards and to prepare for transition and migration to modernized financial and procurement systems. By using the process described in this notice, NIST hopes to significantly reduce the backlog of expired awards and enable NIST to expeditiously complete closeout of the associated files.
To facilitate the closeout of the awards identified in the attached spreadsheet, this notice serves as a Release of Liability of the Government; a copy of this notice will be in the contract files to reflect the release of liability.
NIST is not aware of any known outstanding invoices for these awards. If you have any questions, regarding this notice, please forward to Biji John at Biji.John@nist.gov.
Notwithstanding NIST’s intention to expeditiously closeout the award files for the actions identified in the attached spreadsheet, contractor rights are protected under 41 U.S.C. chapter 71 Contract Disputes (commonly known as the Contract Disputes Act of 1978), which establishes procedures for filing claims against Federal Government contracts. Normal FAR Subpart 4.8 contract file retention requirements will apply after the awards are closed.
Files
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