Nez Perce-Clearwater NF Moose Creek Gates IMAT

SYNOPSIS/SOLICITATION 12034318Q0125
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. This solicitation is issued as a Request for Quotation (RFQ) and the documents incorporate provisions and clauses in effect through Federal Acquisition Circular 2005-97.

This procurement is set aside for Total Small Business.  The NAICS code is 331210 Iron and Steel Pipe and Tube Manufacturing from Purchased Steel, and the Small Business Size Standard is 1,000 employees average employment of a firm over three years.

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Scope of Contract.  The USDA Forest Service, Nez Perce-Clearwater National Forests, Moose Creek Ranger District requires removal and installation of gates and barriers and related work in compliance with the terms and specifications of this solicitation and any resulting contract.  This project is one of the implementation projects of the Collaborative Forest Landscape Restoration Project (CFLRP).  The goal of the CFLRP project is to utilize collaborative, science based ecosystem restoration techniques to improve watershed function while encouraging ecological, economic, and social sustainability with an emphasis on providing local employment opportunities.

Description of Work.  This project consists of removing existing barriers and furnishing and installing gates at specified locations across the Selway Drainage.  Gates shall be manufactured and installed according to specifications and drawings.  This includes delivery and installation of all posts, hinges, locking devices, and signs.

Project Location.  From Kooskia Ranger Station head East on Highway 12 for 22.8 miles to the Selway River Junction.  Turn right at the bridge crossing the river heading towards Fenn Ranger Station on the Selway Road. T ake a right onto the 470 Road to access the Base Items. Continue past Fenn Ranger Station to access the Optional Items from the 651 Road.

Specifications.

(a) Use of Roads by Contractor.  The Contractor is authorized to use roads under the jurisdiction of the Forest Service for all activities necessary to complete this contract, subject to the limitations and authorizations designated in the Road Order(s) or described in the contract, when such use will not damage the roads or national forest resources, and when traffic can be accommodated safely.

(b) Road Closure Devices.

     (1) Description of Work.  Furnish and install road closure devices using fabricated gates and accessories, combination post and rail barriers, earth mound barriers, and other devices as shown on the drawings. Painting and installation of signs is included.

     (2) Materials Requirements.

          (i) Hardware.  Furnish materials to be used in fabricating gates and barriers. Ensure that all hardware is galvanized in accordance with AASHTO M 232 and meets the requirements of ASTM A 307. Furnish plain or cut washers that are American Standard Washers.

     (3) Construction Requirements.  Install road closure devices at designated locations. Construct all devices to the required dimensions.

          (i) Welding.  In assembling gates, perform required welding in accordance with the best modern practice and the applicable requirements of AWS D1.1.

          (ii) Painting.  After assembly, clean non-galvanized steel pipe gates and paint them with one coat of zinc-rich primer and two coats of exterior enamel of the required type and color.

          (iii) Signs/Markers.  Furnish and install all signs and/or reflective warning markers accessory to the road closure device as shown on the drawings.

     (4) Traffic Signing and Marking Material.

          (i) Aluminum Panels.  Clean, degrease, and properly prepare the panels according to methods recommended by the sheeting manufacturer.  Conversion coatings will conform to ASTM B-921 or ASTM B-449.

CONTRACT ADMINISTRATION DATA

Pre-work Conference.  Prior to commencement of work, the Contracting Officer (CO) will arrange a meeting with the Contractor to discuss the contract terms and work performance requirements.  It will be scheduled at a time and place to be determined.

Invoice Processing Platform (IPP).  The Invoice Processing Platform (IPP) is a secure, Web-based service that more efficiently manages Government invoicing from purchase order through payment notification at no charge to federal agencies and their vendors.  The Forest Service is utilizing IPP for the electronic submission and tracking of contracts/purchase orders, invoices, and payment information.  Payment through IPP is an Electronic Funds Transfer (EFT) into the Contractor's bank account.

Upon award of a contract, Contractors must enroll at https://www.ipp.gov/vendors/enrollment-vendors.htm.  Contractors shall submit all invoices electronically via IPP.  Paper copies of invoices will no longer be accepted. However, an itemized paper copy invoice can be uploaded in IPP.

Effective Period of Contract.  The effective period of this contract is from the date of Award through September 30, 2018.  The estimated start date is June 1, 2018.

SPECIAL CONTRACT REQUIREMENTS

Approval of Subcontracting.  The Contractor shall request approval from the CO prior to entering into any subcontract arrangement.  The subcontractor shall have the experience and be equipped for such work. T he written notification shall include as a minimum:  1) the name, address and telephone number of the subcontractor; and 2) the date upon which the subcontract was entered into and its duration.

Loss, Damage, or Destruction/Equipment Furnished with Operator.  The Government shall not be liable for loss, damage, or destruction of equipment furnished under this contract except for such loss, damage, or destruction resulting from the negligent or wrongful act(s) of Government employee(s) while acting within the scope of their employment.

Incidental Payment Items.  The intent of the contract is to provide for the completion of the project described in the contract.  Unless otherwise provided, the Contractor shall furnish all labor, materials, equipment, tools, transportation, and supplies and perform all work required to complete the project in accordance with drawings, specifications, and provisions of the contract.  Payment for contract work will be made only for and under those pay items included in the Schedule of Items.  All other work and materials will be considered as incidental to and included in the payment for items shown.

Conformity with Drawings and Specifications.  All work performed and materials furnished shall be in reasonably close conformity with lines, grades, cross sections, dimensions, and material requirements shown on the drawings, indicated in the specifications, or designated on the ground.  "Reasonably close conformity" is compliance with reasonable and customary manufacturing tolerances.

Barricades, Warning Signs, and Other Devices.  The Contractor shall provide, erect, and maintain all necessary barricades, suitable and sufficient lights, danger signals, signs, and other traffic control devices, and shall take all necessary precautions for the protection of the work and safety of the public.  Roads closed to traffic shall be protected by effective barricades, and obstructions shall be illuminated during the hours of darkness. Suitable warning signs shall be provided to properly control and direct traffic.

The Contractor shall erect warning signs in advance to any place on the project where operations may interfere with the use of the road or trail by traffic and at all intermediate points where the new work crosses or coincides with an existing road or trail. All road barricades, warning signs, lights, temporary signals, flagmen and pilot car operators and equipment, and other protective devices, except for special devices, shall conform to Part VI of the Manual on Uniform Traffic Control Devices for Streets and Highways, published by the Federal Highway Administration and applicable safety codes.

At a minimum, it is anticipated that the following type and number of signs will be required:

Location                                  Designation                                     Quantity
At each end of project area,        ROAD WORK AHEAD                               2
pproximately 200' from
work area.

Weed-Free Equipment.  In order to prevent the potential spread of noxious weeds into the project area, the Contractor shall be required to furnish the CO with proof of weed-free equipment.

The following is considered proof of weed-free equipment:

The Contractor will be required to clean all construction equipment (equipment that operates off existing roads) prior to entry on the project area.  This cleaning shall remove all dirt and plant parts and material that may carry noxious weed seeds into the project area.  Only equipment inspected by the CO will be allowed to operate within the project area.  All subsequent move-ins of equipment shall be treated in the same manner as initial move-in.

Prior to initial move-in of equipment, and all subsequent move-ins, the Contractor shall make equipment available for inspection at an agreed location.

Landscape Preservation.
(a) Do not remove, deface, injure, or destroy trees, shrubs, lawn, or natural features not designated for treatment.  This does not include access roads.  The Contractor shall confine operations to within the clearing limits or other areas designated in contract documents, and prevent the depositing of rocks, excavated materials, or other debris outside of these limits.  Material, which falls outside of these limits, shall be retrieved, disposed of, or incorporated in the work as directed by the CO.

(b) Do not allow objectionable material to enter any stream, river, lake, or other body of water.  The Contractor shall retrieve material which falls in these areas and dispose of or incorporate in the work as directed by the CO.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1 CLAUSES)

52.212-4 Contract Terms and Conditions - Commercial Items (JAN 2017)
52.217-9 Option to Extend the Term of the Contract (MAR 2000)
52.212-5 Contract Terms and Conditions Required To Implement Statutes or
Executive Orders-Commercial Items (NOV 2017)
52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2016)
     52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred,
Suspended, or Proposed for Debarment (OCT 2015) (31 U.S.C. 6101 note)
     52.219-6 Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644)
     52.219-28 Post Award Small Business Program Re-representation (JUL 2013) (15 U.S.C. 632(a)(2))
     52.222-3 Convict Labor (JUNE 2003) (E.O. 11755)
     52.222-19 Child Labor - Cooperation with Authorities and Remedies (OCT 2016) (E.O. 13126)
     52.222-21 Prohibition of Segregated Facilities (APR 2015)
     52.222-26 Equal Opportunity (SEPT 2016) (E.O. 11246)
     52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793)
     52.222-50 Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and
E.O. 13627)
     52.222-55 Minimum Wages under Executive Order 13658 (DEC 2015)
     52.222-62 Paid Sick Leave under Executive Order 13706 (JAN 2017) (E.O. 13706)
     52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving
(AUG 2011) (E.O. 13513)
     52.232-33 Payment by Electronic Funds Transfer - System for Award Management
(JUL 2013) (31 U.S.C. 3332)

ADDENDA TO FAR 52.212-4 Contract Terms and Conditions - Commercial Items

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (DEC 2013)
(a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.

(b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

(c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial items.

CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

The following attachments are part of this solicitation and any resulting contract (see separate documents).

1. Schedule of Items, 1 page

2. Plans/Drawings, 7 pages

The following attachments are a part of this solicitation, but will not be part of the resulting contract (see separate documents).

3.  Experience Questionnaire, 2 pages

4.  Past Performance Survey (optional form), 2 pages

SOLICITATION PROVISIONS

AGAR 452.204-70 Inquiries.  (FEB 1988)
Inquiries and all correspondence concerning this solicitation should be submitted in writing to the Contracting Officer.  Quoters should contact only the Contracting Officer issuing the solicitation about any aspect of this requirement prior to contract award.

INSTRUCTIONS, CONDITIONS, AND NOTICES TO QUOTERS

Site Visit.  Quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.  In no event shall failure to inspect the site constitute grounds for a claim after contract award. T here is not a scheduled site visit.  If you need more information, contact Bill Kessel at 208-926-6410 or bkessel@fs.fed.us.

System for Award Management (SAM).  In order to be eligible for a contract award under this solicitation, quoters must have an active registration in the System for Award Management via www.sam.gov.

The System for Award Management (SAM) is an official website of the U.S. Government.  There is no cost to use SAM. Y ou can use the site for FREE.

Procurement Technical Assistance Center (PTAC).  For questions concerning SAM registration, certifications, or assistance with preparing quotes, contact the PTAC office in your area.  Services are FREE.

In Idaho contact the Boise office:

Lee Velten                                          Gary Moore
Idaho PTAC Program Analyst                  Program Manager
(208) 426-1742                                    (208) 426-1741
leevelten@boisestate.edu                       garymoore@boisestate.edu

In Montana contact the Kalispell office:

Doug Bolender (406) 257-7711 x5 or doug@dobusinessinmontana.com 

Submission of Quotes.  Request for Quotations will be accepted NO LATER THAN 4:00 p.m. Pacific Time on May 4, 2018.  For information regarding this solicitation, please contact Contracting Officer Marion Daniel at 208-765-7282 or mpdaniel@fs.fed.us. 

Submit the following as your Quote:
1. Schedule of Items with pricing and lead time for gate manufacturing (1 page)
2. Experience Questionnaire (2 pages)
3. Past Performance Survey (optional form) (2 pages)

Submission Methods:
Email:  mpdaniel@fs.fed.us (preferred method)
Fax:     208-765-7229 (confirm receipt)
Mail:     USDA Forest Service
            ATTN:  Marion Daniel, Contracting Officer
            3815 Schreiber Way
            Coeur d'Alene, ID 83815

EVALUATION OF QUOTATIONS

One award will be made.  Award will be made to the Quoter whose quote, as determined by the Contracting Officer, provides the best value to the Government, considering but not limited to, such factors as past performance and price.  The Experience Questionnaire will be used as part of this evaluation.