NATO International Competitive Bidding (ICB): IT Infrastructure and Power Supply Upgrade for the Static HQs SFN Oeiras, Portugal

Supreme Allied Commander Transformation Headquarters (HQ SACT) intends to issue an Invitation for International Bidding (IFIB) for the upgrade of IT infrastructure and power supply of the Striking and Support Forces NATO (SFN) headquarters located at Oeiras, Portugal.

Potential prime contractors must 1) be pre-approved for participation in NATO International Competitive Bidding (ICB), 2) hold an active Facility Security Clearance at the level of SECRET or higher 3) be nominated to the bidders list by the U.S. Government, and 3) have performed similar tasking to the requirement described in the solicitation.

Contractor personnel working on site must 1) hold a Personnel Security Clearance at the level of SECRET or higher, 2) be citizens of a NATO nation and 3) have appropriate professional training and experience in a related field.

The reference for this project is IFIB-ACT-SFN-19-37

Contract Type: Lowest Price Technically Compliant (LPTC)

Partial bidding is not authorized.

REQUIREMENT

General Description of the Building

The SFN headquarters are located at:

Reduto Gomes Freire
Estrada da Medrosa
2780-070 Oeiras
Portugal

The headquarters is a three-story building with office spaces, a Joint Operation Center (JOC), a Joint Intelligence Center (JIC), meeting and briefing rooms for up to 165 users, connected to NATO UNCLASSIFIED (NU) - NATO CLASSIFIED (NS) - MISSION CLASSIFIED (MS) networks, with CORE SERVICES (CS) and COALITION OF INTEREST (COI) services.

All IT infrastructure and services are under existing contracted support from NATO Communications and Information Agency (NCIA) CIS Support Unit (CSU) Lisbon located on site.

The building is co-located with NATO CIS ACADEMY and the Portuguese Joint Operations Command.
Architectural principles

The Information and Communication Technology (ICT) and Architecture Principles, described in [AD 06.00.07, 2015], are followed where applicable. For this project specifically, the Application and Technology Principles are adhered to by:

• Follow NCIA IT Modernization (ITM) architecture and design of the core and distribution network.

• Use exactly the same switch models as for ITM for access switches.

• Follow the NCIA architecture and design with respect to the telephony and NU LAN design, using the same technical solution.

• The principles concerning the facility design and installation of CIS equipment, as described in [SDIP 29/2, 2015] and [Directive 90-5, 2012], has to be followed for the cabling and zoning, where applicable.

• The electric circuitry must assure that the electrical circuit meets the project's requirements with 20% add on power available, as well as the human safety regulations applicable to NATO and for Portugal

Applicable Documents

• [NIATC, 2013]:
NIATC - VLAN - 004.Feb.2013, "NATO Use of VLAN for Logical Separation of Networks, Security overview of the use of Virtual Local Area Networks (VLAN) for the logical separation of networks", Revision 1.0, Mr. Tatman, NIATC, Plans Section, 22 February 2013

• [AD 06.00.07, 2015]:
NCI Agency Directive AD 06.00.07, "NCI Agency Information and Communication Technology (ICT) & Architecture Principles", 11 September 2015 (NATO Unclassified)

• [Directive 90-5, 2012]:
NCI Agency Directive 90-5, "Facility Design Criteria and Installation of Equipment for the Processing of Classified Information", NCIA, Mons, 01 July 2012 (NATO Restricted)

• [SDIP 29/2, 2015]:
AC/322-N(2014)0158, SDIP-29/2, "Selection and Installation of Equipment for the Processing of Classified Information", March 2015 (NATO Restricted)

Site Survey

All potential bidders are notified of a mandatory site survey at the work site. Vendors are encouraged to ask clarification questions and take notes during the survey. Potential bidders and their respective employees are responsible to ensure they have authorized clearance to enter the facility. For clearance access questions, please contact Ms. Ana Serra at A.Serra@sfn.nato.int
or at telephone number + 351 21 4404232.

Site Survey Dates and Times:
26 June: 1000-1200 or 1400-1600
27 June: 1000-1200 or 1400-1600
28 June: 1000-1200

BIDDING PROCEDURE

NATO ICB requires that the U.S. Government nominate U.S. prime contractors to the bidders list. Before the U.S. Government can nominate a U.S. prime contractor to the bidders list for this procurement, the U.S. firm must be approved for participation in NATO ICB. U.S. firms are approved for NATO ICB on a facility-by-facility basis.

The U.S. NATO ICB application is a one-time application. The application requires supporting documentation in the form of 1) a company resume indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA.

U.S. firms can download a copy of the U.S. NATO ICB application from the following website:

http://www.bis.doc.gov/index.php/other-areas/strategic-industries-and-economic-security-sies/nato-related-business-opportunities

The application and supporting documentation may be submitted as e-mail attachments. If, when submitting the application, your firm is interested in a specific NATO ICB project, please include the following in the text of your email:

- the title and/or solicitation number of the project
- the name/phone/FAX/email of the company employee who should receive the bid documents

Upon approval of the one-time NATO ICB application, the Department of Commerce will then know to issue a Declaration of Eligibility (DOE), which is the document used to nominate an approved facility to the bidders list for a particular NATO ICB project.

IMPORTANT DATES

Firms should request a DOE (and, for firms new to NATO ICB, submit a completed one-time NATO ICB application) by: 06 June 2019

HQ SACT issues IFIB (target): 17 June 2019

Contractors will be able to view the IFIB at the following website: http://www.act.nato.int/contracting
Bid closing (target): 20 August 2019

Contract award (target): 16 September 2019

Period of performance: 15 October to 15 December 2019 in pre-planned incremental stages, as the HQs must maintain limited functionality.

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