NATO Business Opportunity: Travel Management and Online Booking Tool Services
Closed Special Notice Posted
- Solicitation number
- IFIB-ACT-JFTC-26-05
- Agency
-
Bureau of Industry and Security
Department of Commerce
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561599 All Other Travel Arrangement and Reservation Services
- Place of performance
- Poland
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Commerce Bureau of Industry and Security has published a Special Notice regarding a NATO business opportunity for travel management and online booking tool services. The opportunity originates from NATO Joint Force Training Center (JFTC) in Bydgoszcz, Poland, which has issued an Invitation for International Bidding (IFIB-ACT-JFTC-26-05) for these services. This is a requirements contract opportunity posted on September 9, 2025, with a due date of September 24, 2025, and no set-aside designation applies. The contract falls under NAICS code 561599 for All Other Travel Arrangement and Reservation Services. Potential U.S. prime contractors must meet specific eligibility requirements and obtain proper approvals before bidding. Partial bidding is not permitted for this opportunity.
The primary objective is to secure services from an IATA registered Travel Management Company to handle all travel reservations, quotations, ticketing, online booking tools, and related standard travel services for NATO operations. To participate, U.S. contractors must maintain a professionally active facility within the United States, be IATA registered as a TMC, receive approval for NATO International Competitive Bidding (ICB) participation, and obtain a Declaration of Eligibility from the U.S. Government. The NATO ICB approval process requires a one-time application submitted to the Department of Commerce, including supporting documentation such as a company resume showing prime contractor experience and financial documents audited by an independent CPA. Applications and supporting materials must be submitted as attachments to the designated email address, with the NATO ICB application available for download from the Bureau of Industry and Security website. This represents a pathway for eligible U.S. travel management companies to compete for NATO-related contracts through the established international competitive bidding framework.
Notice text
NATO Joint Force Training Center (JFTC) in Bydgoszcz, Poland has issued an Invitation for International Bidding (IFIB) for the provision of travel management and online booking tool services
Potential U.S. prime contractors must 1) maintain a professionally active facility within the United States, 2) be an International Air Transport Association (IATA) registered Travel Management Company (TMC), 3) be approved for participation in NATO ICB, and 3) be issued a Declaration of Eligibility (DOE) by the U.S. Government.
The reference for the IFIB is IFIB-ACT-JFTC-26-05 and all correspondence regarding the IFIB should include that reference.
Type of Contract: Requirements Contract
Partial Bidding is not allowed.
REQUIREMENT
The aim of this IFIB is to obtain the services of an IATA registered TMC to carry out all travel reservations, quotations, ticketing, online booking tool, and related standard travel services.
BECOMING ELIGIBLE TO BID
NATO ICB requires that the U.S. Government issue a DOE for potential U.S. prime contractors interested in this contract. Before the U.S. Government can do so, however, the U.S. Government must approve the firm for participation in NATO ICB. U.S. firms are approved for NATO ICB on a facility-by-facility basis.
The U.S. NATO ICB application is a one-time application. The application requires supporting documentation in the form of 1) a company resume indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA.
U.S. firms can download a copy of the U.S. NATO ICB application from the following website:
https://www.bis.doc.gov/index.php/other-areas/strategic-industries-and-economic-security-sies/nato-related-business-opportunities
The Department of Commerce (DOC) is the U.S. Government agency that approves NATO ICB applications. Please submit to the email address provided your application and supporting documentation (as attachments). If your firm is interested in a specific NATO ICB project at this time, please also include the following in the TEXT of your email:
- the title and/or solicitation number of the contract
- the name/phone/e-mail of the company employee who should receive the bid documents
After approval of your one-time NATO ICB application, DOC will then know to follow up by issuing a DOE for the contract. DOC will transmit the DOE to the NATO contracting agency.
IMPORTANT DATES
U.S. firms should request a DOE (and, for U.S. firms new to NATO ICB, submit the one-time NATO ICB application): 24 September 2025
JFTC issues IFIB (planned): 06 October 2025
JFTC will directly mail this IFIB to all firms that have been issued a DOE. The IFIB will also be posted on the JFTC Internet site: http://www.jftc.nato.int/organization/contracting
Bid closing (planned): 17 November 2025
Period of Performance: Base Period between 01 January and 31 December 2026 followed by four (4) option periods of 12 months each.
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