National Institutes of Health Conference and Administrative Travel Services

Award Notice Posted Oct 23, 2008

Solicitation number: NIH0D2008093
Agency: National Institutes of Health Department of Health and Human Services
Awarded: Nov 15, 2011 to BLH Technologies Inc.
Set-aside: No set-aside

Opportunity facts

Contract number: HHSN263201200016I Federal IDV award
NAICS code: 541611 Administrative Management and General Management Consulting Services
PSC: Not on record
Place of performance: 6100 Executive Boulevard Suite 6E01R Rockville, Maryland 20854 Rockville, Maryland 20854, United States

Notice details come from SAM.gov. Updated Feb 2, 2012.

Notice text

23 versions

Update #23 · Latest · Feb 2, 2012

The contractor, acting as an independent contractor and not as an agent of the government, shall furnish all materials, personnel, facilities, support, and management necessary to meet the requirements in accordance with the Statement of Work. The contract type is an Indefinite Delivery/Indefinite Quantity (IDIQ) task order contract utilizing Fixed Price(FP) and Time and Materials (T&M) type task orders in accordance with fixed price FAR 16.2. This contract will be used primarily by NIH, but may also be used by other portions of DHHS and other Federal agencies.

The contractor shall perform a broad range of administrative, travel, meeting and conference support. The contractor period of performance will consist of a base year and four one-year option periods. In addition, the contractor shall be responsible for providing a wide range of documentation support, information technology (IT) support, including website design/development.

Update #22 · Feb 2, 2012

Update #21 · Feb 2, 2012

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Update #4 · Feb 2, 2012

Update #3 · Oct 25, 2008

The purpose of this amendment is to correct the response due date. The correct date is Thursday, November 6, 2008 @ 4:00 pm.

This sources sought announcement in support of market research is being conducted by the National Institutes of Health to seek highly qualified candidates and determine the availability and capability of small businesses interested in this opportunity as described below (including certified 8(a), Veteran and Service-Disabled Veteran-Owned Small Business, HUBZone firms, and Women-Owned Small Business concerns) that are capable of performing the task areas as identified for the services of the requirement entitled National Institutes of Health and Administrative Services Contract. Please provide copies of any documentation (letters, certificates or your SBA or Size Standard information). All small businesses must be registered within WWW.CCR.GOV. A Time and Materials type contract is anticipated. The anticipated performance requirements consist of a basic period of twelve months with four, one-year consecutive option periods. The successful contractor shall furnish any and all of the requested services by providing the necessary and highly qualified personnel.

The National Institutes of Health has an extensive need for a comprehensive conference, administrative and travel services contract. This contract vehicle is utilized by the NIH and other Federal Government Agencies. Strong emphasis will be focused on candidates that demonstrate their ability to handle very large complex meetings averaging from one hundred to thousands of participants from the various parts of the Continental United States and abroad. Contractors should keep in mind that only focused and pertinent information for each task area is requested. Contractor must be highly skilled with the ability to exhibit their knowledge, skills and abilities in international and domestic travel. Contractors must be familiar with the various policies and procedures governing travel and conferences for the NIH and other Government Agencies. Requests for task orders involving international travel may require remote location from 1 (one) month to a year or for an extended period of time. All responses must directly demonstrate their capabilities to allow each capability statement to be reviewed adequately. Failure to do so may demonstrate that the respondent lacks the ability to perform the work described in the attached Statement of Work. This is a Results Oriented Performance Based Contract that will require the Contractor to provide the specified results in the specified time limits as identified in the scope of the task order and upon request from the Task Order Project Officer for full acceptance of the effort.

Performance Measures will be used in this contract. (SEE ATTACHED DRAFT PERFORMANCE WORK STATEMENT) Performance Measures are identified in the DRAFT PWS.

Note these measures may be increased depending on the Task Order PWS.

Qualified contractors capability statements will be examined based on the following:

1. Knowledge, skills and ability to handle large and complex international meeting and the ability to remote locate personnel.

2. Experience and Qualifications

3. Understanding of the Requirement

4. Expertise

In addition the contractor must demonstrate transferrable skills while working with Federal Government Contracts, meeting the specified deadline and the ability to handle and maintain flexibility while performing more multiple tasks.

THE GOVERNMENT IS NOT COMMITTED TO AWARD A CONTRACT PURSUANT TO THIS ANNOUNCEMENT. NO SOLICITATION PACKAGE IS AVAILABLE AT THIS TIME AND REQUESTS FOR SOLICITATION PACKAGES WILL NOT RECEIVE A RESPONSE. The applicable NAICS code is 541611 and the Size Standard is $6.5 million average annual receipt.

If your firm has the potential capacity to perform these contract services please provide the following information: Responding contractors should provide an original and (4) four copies of their tailored capability statement. Capability statements shall not exceed 20 pages. (Please adhere to this). Standard company brochures will not be considered a sufficient response to this Sources Sought Synopsis. At a minimum, each company shall provide capabilities (to include but not limited to knowledge, skills and abilities) specific to the Statement of Work (SOW). Also, a contractor must demonstrate they have the necessary personnel with demonstrated experience to support the efforts detailed in the attached Statement of Work (SOW). Responses must reference the Sources Sought NIHOD2008093 and include the following: (1) Name and Address of the Organization, (2) The socio-economic status type (3) Point of contact with name, title, phone, fax and email, (4) DUNS number, (5) Contractors capability statement addressing the issues listed above, (6) List of organizations to whom similar types of services have been previously provided to include contract number, dollar value, name and phone number of contracting officer. Be advised that generic capability statements are not sufficient for a very well productive evaluation of the contractors capacity and capability to perform the work as identified.

THIS SOURCES SOUGHT IS FOR INFORMATION AND PLANNING PURPOSES ONLY AND IS NOT TO BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. NO REIMBURSEMENT WILL BE MADE FOR ANY COSTS ASSOCIATED WITH PROVIDING INFORMATION IN RESPONSE TO THIS ANNOUNCEMENT AND ANY FOLLOW-UP INFORMATION REQUESTS. PROPOSALS AND ANY INFORMATION SUBMITTED IS PURELY VOLUNTARY. RESPONDENT WILL NOT BE NOTIFIED OF THE RESULTS OF THE EVALUATION. ALL INFORMATION SUBMITTED IN RESPONSE TO THIS ANNOUNCEMENT MUST BE RECEIVED ON OR BEFORE THE CLOSING DATE. THE CLOSING DATE FOR RESPONSES IS THURSDAY, NOVEMBER 6, 2008 @ 4:00 pm, EST.

Please Note:

THIS SOURCES SOUGHT NOTICE IS FOR QUALIFIED SMALL BUSINESSES ONLY. A small business set-aside should not be construed as a result from this announcement.

Small Business Teaming is strongly encouraged.

P.O.C for this requirement is Lisa E. Adams.

Interested sources are required to send capability statements to:

Lisa E. Adams

Yvette Porter

6100 Executive Blvd, Room 6E01R

Bethesda, Maryland 20892-7663

Emails and phone calls will not be accepted in response to this announcement. Please do not fax or email capability statements. Also, responses to this announcement will not be returned nor will there be any discussions or debriefings.

Update #2 · Oct 23, 2008

This sources sought announcement in support of market research is being conducted by the National Institutes of Health to seek highly qualified candidates and determine the availability and capability of small businesses interested in this opportunity as described below (including certified 8(a), Veteran and Service-Disabled Veteran-Owned Small Business, HUBZone firms, and Women-Owned Small Business concerns) that are capable of performing the task areas as identified for the services of the requirement entitled National Institutes of Health and Administrative Services Contract. Please provide copies of any documentation (letters, certificates or your SBA or Size Standard information). All small businesses must be registered within WWW.CCR.GOV. A Time and Materials type contract is anticipated. The anticipated performance requirements consist of a basic period of twelve months with four, one-year consecutive option periods. The successful contractor shall furnish any and all of the requested services by providing the necessary and highly qualified personnel.

The National Institutes of Health has an extensive need for a comprehensive conference, administrative and travel services contract. This contract vehicle is utilized by the NIH and other Federal Government Agencies. Strong emphasis will be focused on candidates that demonstrate their ability to handle very large complex meetings averaging from one hundred to thousands of participants from the various parts of the Continental United States and abroad. Contractors should keep in mind that only focused and pertinent information for each task area is requested. Contractor must be highly skilled with the ability to exhibit their knowledge, skills and abilities in international and domestic travel. Contractors must be familiar with the various policies and procedures governing travel and conferences for the NIH and other Government Agencies. Requests for task orders involving international travel may require remote location from 1 (one) month to a year or for an extended period of time. All responses must directly demonstrate their capabilities to allow each capability statement to be reviewed adequately. Failure to do so may demonstrate that the respondent lacks the ability to perform the work described in the attached Statement of Work. This is a Results Oriented Performance Based Contract that will require the Contractor to provide the specified results in the specified time limits as identified in the scope of the task order and upon request from the Task Order Project Officer for full acceptance of the effort.

Performance Measures will be used in this contract. (SEE ATTACHED DRAFT PERFORMANCE WORK STATEMENT) Performance Measures are identified in the DRAFT PWS.

Note these measures may be increased depending on the Task Order PWS.

Qualified contractors capability statements will be examined based on the following:

1. Knowledge, skills and ability to handle large and complex international meeting and the ability to remote locate personnel.

2. Experience and Qualifications

3. Understanding of the Requirement

4. Expertise

In addition the contractor must demonstrate transferrable skills while working with Federal Government Contracts, meeting the specified deadline and the ability to handle and maintain flexibility while performing more multiple tasks.

THE GOVERNMENT IS NOT COMMITTED TO AWARD A CONTRACT PURSUANT TO THIS ANNOUNCEMENT. NO SOLICITATION PACKAGE IS AVAILABLE AT THIS TIME AND REQUESTS FOR SOLICITATION PACKAGES WILL NOT RECEIVE A RESPONSE. The applicable NAICS code is 541611 and the Size Standard is $6.5 million average annual receipt.

If your firm has the potential capacity to perform these contract services please provide the following information: Responding contractors should provide an original and (4) four copies of their tailored capability statement. Capability statements shall not exceed 20 pages. (Please adhere to this). Standard company brochures will not be considered a sufficient response to this Sources Sought Synopsis. At a minimum, each company shall provide capabilities (to include but not limited to knowledge, skills and abilities) specific to the Statement of Work (SOW). Also, a contractor must demonstrate they have the necessary personnel with demonstrated experience to support the efforts detailed in the attached Statement of Work (SOW). Responses must reference the Sources Sought NIHOD2008093 and include the following: (1) Name and Address of the Organization, (2) The socio-economic status type (3) Point of contact with name, title, phone, fax and email, (4) DUNS number, (5) Contractors capability statement addressing the issues listed above, (6) List of organizations to whom similar types of services have been previously provided to include contract number, dollar value, name and phone number of contracting officer. Be advised that generic capability statements are not sufficient for a very well productive evaluation of the contractors capacity and capability to perform the work as identified.

THIS SOURCES SOUGHT IS FOR INFORMATION AND PLANNING PURPOSES ONLY AND IS NOT TO BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. NO REIMBURSEMENT WILL BE MADE FOR ANY COSTS ASSOCIATED WITH PROVIDING INFORMATION IN RESPONSE TO THIS ANNOUNCEMENT AND ANY FOLLOW-UP INFORMATION REQUESTS. PROPOSALS AND ANY INFORMATION SUBMITTED IS PURELY VOLUNTARY. RESPONDENT WILL NOT BE NOTIFIED OF THE RESULTS OF THE EVALUATION. ALL INFORMATION SUBMITTED IN RESPONSE TO THIS ANNOUNCEMENT MUST BE RECEIVED ON OR BEFORE THE CLOSING DATE. THE CLOSING DATE FOR RESPONSES IS FRIDAY, NOVEMBER 6, 2008 @ 4:00 pm, EST.

Please Note:

THIS SOURCES SOUGHT NOTICE IS FOR QUALIFIED SMALL BUSINESSES ONLY. A small business set-aside should not be construed as a result from this announcement.

Small Business Teaming is strongly encouraged.

P.O.C for this requirement is Lisa E. Adams.

Interested sources are required to send capability statements to:

Lisa E. Adams

Yvette Porter

6100 Executive Blvd, Room 6E01R

Bethesda, Maryland 20892-7663

Emails and phone calls will not be accepted in response to this announcement. Please do not fax or email capability statements. Also, responses to this announcement will not be returned nor will there be any discussions or debriefings.

Update #1 · Oct 23, 2008

This sources sought announcement in support of market research is being conducted by the National Institutes of Health to identify and determine the capabilities of small businesses interested in this opportunity as described below (including veteran-owned small business, service-disabled veteran-owned small business, HUB Zone small business, small disadvantaged business, 8(a) business, and women-owned small business concerns) that are capable of performing the following requirements below. All small businesses must be registered within WWW.CCR.GOV. The National Institutes of Health has an extensive need for a comprehensive conference, administrative and travel services contract. This is a Results Oriented Performance Based Contract that will require the Contractor to provide the specified results in the specified time limits for full acceptance of the effort.

THE GOVERNMENT IS NOT COMMITTED TO AWARD A CONTRACT PURSUANT TO THIS ANNOUNCEMENT. NO SOLICITATION PACKAGE IS AVAILABLE AT THIS TIME AND REQUESTS FOR SOLICITATION PACKAGES WILL NOT RECEIVE A RESPONSE. The applicable NAICS code is 541611 and the Size Standard is $6.5 million average annual receipt.

Firms should submit an original and four copies of their capability statement which demonstrates the firm's ability to perform the key requirements described. Capability statements should be no more than 15 to 20 pages. Standard company brochures will not be considered a sufficient response to this Sources Sought Synopsis. At a minimum, each company shall provide capabilities/knowledge/experience specific to the Statement of Work (SOW). Also, a firm must demonstrate they have the necessary personnel with demonstrated experience to support the efforts detailed in the Statement of Work (SOW). Responses must reference the Sources Sought NIHOD2008093 and include the following: (1) Name and Address of the Organization, (2) The socio-economic status type (3) Point of contact with name, title, phone, fax and email, (4) DUNS number, (5) Contractors capability statement addressing the issues listed above, (6) List of organizations to whom similar types of services have been previously provided to include contract number, dollar value, name and phone number of contracting officer.

THIS SOURCES SOUGHT IS FOR INFORMATION AND PLANNING PURPOSES ONLY AND IS NOT TO BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. NO REIMBURSEMENT WILL BE MADE FOR ANY COSTS ASSOCIATED WITH PROVIDING INFORMATION IN RESPONSE TO THIS ANNOUNCEMENT AND ANY FOLLOW-UP INFORMATION REQUESTS. RESPONDENT WILL NOT BE NOTIFIED OF THE RESULTS OF THE EVALUATION. ALL INFORMATION SUBMITTED IN RESPONSE TO THIS ANNOUNCEMENT MUST BE RECEIVED ON OR BEFORE THE CLOSING DATE. THE CLOSING DATE FOR RESPONSES IS October 10, 2008.

Please Note:

THIS SOURCES SOUGHT NOTICE IS FOR SMALL BUSINESSES ONLY. Small Business Teaming is encouraged.

Interested sources are required to send capability statements to:

Lisa E. Adams and Yvette Porter

6100 Executive Blvd, Room 6E01R

Bethesda, Maryland 20892-7663

Emails and phone calls will not be accepted in response to this announcement.

Files

File	Type	Posted
NCATS-PWS	—	Oct 23, 2008

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