N063--Replacement of Anti-Ligature Door Alarms
Closed Solicitation Posted
- Solicitation number
- 36C25720Q0498
- Agency
-
Veterans Integrated Service Network 17
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238210 Electrical Contractors and Other Wiring Installation Contractors
- Place of performance
- Waco VA Medical Center 4800 Memorial Drive Waco, Texas 76711 USA
Notice details come from SAM.gov. Updated .
Notice text
3 versions
Update #3 · Latest ·
The purpose of this amendment is to post all questions and answers after the scheduled site visit 9 Apr 2020.
Are the 29 rooms divided between the two floors?
This is an Estimate of what s needed and divided between the two floors. Est 19 on 2nd floor and the rest on the first.
How many alarms will be installed on 2nd floor and how many alarms will be installed on the first floor?
See Above.
Of the 4 desk consoles will they be 2 each pre floor?
No, there will be 3 on the Second and one on the First.
Can you highlight the locations for each alarm on the provide floor plan to include the desk locations?
I do not have the ability to do markup on the drawings, the 1st floor will be in 1B145,
The 2nd floor will be 2A107, 2B102 and 2A133
Being that this project of for the VA will it be a SDVOSB set-aside?
What is the status for site visit?
This is set for the 9 April at 10 AM CST.
What is the project duration?
This is unknow at this time.
Is there a drawing that indicates where these 29 rooms and 4 desk consoles are located in the 2 units in bld 94 or do we have to be at the site visit to learn this information?
The Second Floor has all the patient Rooms, The first floor are the following rooms:
The First Floor would be the rooms 1B117 to 1B124
Are the desk consoles just computers where you would like the system software installed or do you need a keypad such as one that would typically be installed at the nurse s station at each of the work stations?
This depends on your system and would be part of your design of the system. The system is a standalone and will not connect to any part of the VA network.
What type of system is existing?
A very old TOP Door alarm that is still operational
Do you want the existing system removed just enough to install the new system or does the existing system need to be entirely removed (wires, devices, control panels, ect..)?
Yes, and this will assist in the installation of the new system.
Are you requesting just a simple emailed proposal or SF1442?
The Proposal needs to contain all important information about the system that is being proposed to include follow on cost, what brand name of system components being planned and any other information that will allow for a clear picture of the proposed system being quoted.
This is a Design and install project and will be evaluated not only cost but also the Felix ability to maintain the system after the install and the follow on cost of the system.
Is the site visit scheduled for Thursday April 9th still happening?
Yes
Does the facility desire a system that can provide bottom of the door protection as well as top?
I never heard of one that is both the top and bottom of the door.
Will the system need to be capable of being networked to other systems within the facility?
No this is a stand alone system.
Is it possible to obtain a PDF or drawing of the floor plans for the unit(s)?
These have been sent to you. Also attached.
Are there separate units on each of the two floors?
Each floor is a separate unit.
Do the 4 desk consoles need to be independent of each other?
3 Of the console are on one unit and should work together, the 4 is separate unit.
Are these four separate systems, and the intent is to go back with 4 separate systems?
No See Above.
Is ordering new doors a consideration or does the facility want to modify existing doors for the new system?
We would like to keep the doors in Place if possible, this is why there was a site visit at which you could have made the determination if your system requires the doors to be replaced.
What type of hinges are currently on the patient room doors?
Piano hinges from the existing TOP Door alarm.
Update #2 ·
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
1.00
JB
$00.00
$00.00
Design and install an Anti-Ligature Alarm in building 94 in Waco as per the SOW.
GRAND TOTAL
$00.00
Questions: All questions must be received by April 17, 2020 at 8 AM CST. All questions submitted for this solicitation must be electronically sent to the following email address: to Dr. Vinicky Ann Ervin Ph.D.; vinicky.ervin@va.gov. Please title email with Solicitation Number Questions/Proposal Submission. Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer.
All proposals are due by April 24, 2020; NLT 4:00 PM CST via e-mail only to Dr. Vinicky Ann Ervin Ph.D.; vinicky.ervin@va.gov. Please title email with Solicitation Number and Proposal Submission. Offers received after the exact time specified in the solicitation are considered late and may not be considered if the action would not unduly delay the acquisition or are deemed to be in the best interest of the Government.
Due to concerns with the coronavirus COVID-19, the site visit may be canceled or postponed.
A site visit is scheduled for Thursday April 9, 2020 at 10:00 AM CST at Waco VA Medical Center, 4800 Memorial Drive Bldg. 94 Waco, Texas 76711.
POC: Billie McLaughlin, Electronic Mechanic Supervisor Engineering Service, 254-743-2638, billie.mclaughlin1@va.gov
Performance Work Statement (PWS)
Replacement of the Anti-Ligature Alarm System
1.0 Introduction
The Central Texas Veterans Health Care (CTXVHA) in in need of replacing our old Anti-Ligature Alarm in Building 94.
2.0 Background
The current system is about 8 years old and is beginning to have to many issues and parts are becoming hard to get.
3.0 Scope
The contractor shall provide all tools and equipment need to provide and install a New more modern Anti-Ligature alarm in Building 94 Acute Psychiatric units.
The Contractor will be required to provide a design for approval by the COTR prior to the installation of the system.
The system will need to be designed for the units in a manor consistent with OSHA standards and Mental Health facility s design requirements.
The Vendor will be required to ensure all tools and equipment are secured at all times.
The Vendor will be responsible for the delivery and complete installation of all equipment and wiring need for this system.
The Contractor will be required to provide Technical and clinical training for the Staff and maintenance personal for the new system.
The system will be installed on 2 units in building 94, The second floor and the Woman s ward on the First floor. Consisting of estimated 29 Rooms and 4 desk consoles.
The contractor will be required to schedule all work with the COTR to ensure it does not cause issues with patient treatment on the units.
The new system key lock reset switches must have removable cores so the VA can install our own lock cores.
4.0 Applicable Directives
None
5.0 Performance Requirements (Identify what the contractor is required to do (major tasks and subtasks).
The Vendor will provide a preinstall design to the COTR for approval.
The Vendor will provide all equipment and parts for the installation of the Anti-Ligature alarm system.
The Vendor will provide a correct drawing of the installed system.
The Vendor will provide all clinic staff with training on the normal operation of the system and the Technical staff with Technical training on the repair / maintenance of the system.
The Vendor is required to remove the old equipment and parts from the old system.
6.0 Deliverables (List all data required to manage or monitor contractor performance).
Items that will be delivered to the VA:
The Completed installation Drawings
A full operational Anti-Ligature system that meets the needs of the Mental health units.
Training for Staff and Technical Personal.
7.0 Government Holidays:
The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:
New Year's Day January 1st
Martin Luther King's Birthday Third Monday in January
Washington s Birthday Third Monday in February
Memorial Day Last Monday in May
Independence Day July 4th
Labor Day First Monday in September
Columbus Day Second Monday in October
Veterans Day November 11th
Thanksgiving Day Fourth Thursday in November
Christmas December 25th
In addition to the days designated as holidays, the Government observes the following days:
Any other day designated by Federal Statute
Any other day designated by Executive Order
Any other day designated by the President s Proclamation
It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.
8.0 Invoices and Payment
Payment to be made monthly, in arrears, following satisfactory performance by Contractor s personnel and upon receipt of a properly prepared invoice.
Contractor shall be required to invoice through the Tungsten System at http://www.tungsten-network.com/us/en/veterans-affairs/. Additional information regarding Tungsten shall be provided upon award.
The contract shall have current registration in the System for Award Management (SAM) for this solicitation; URL: www.sam.gov.
The invoice MUST be itemized to include the following information. Any information listed below, and not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.
Time period being invoiced for.
Description of services performed.
Unit Cost billed.
Extended amount due.
Invoice number, date, and;
Contract and obligation numbers.
Program Office Points of Contact:
Contracting Officer s Representative (COR): Billie McLaughlin, Electronic Mechanic Supervisor Engineering Service, 254-743-2638, billie.mclaughlin1@va.gov
Supervisory POC: Victor Gaw, Associate Chief Engineering Service, 254-743-0665, victor.gaw@va.gov
END OF STATEMENT OF WORK 1st and 2nd Floor picture below
Update #1 ·
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
1.00
JB
$00.00
$00.00
Design and install an Anti-Ligature Alarm in building 94 in Waco as per the SOW.
GRAND TOTAL
$00.00
Questions: All questions must be received by April 17, 2020 at 8 AM CST. All questions submitted for this solicitation must be electronically sent to the following email address: to Dr. Vinicky Ann Ervin Ph.D.; vinicky.ervin@va.gov. Please title email with Solicitation Number Questions/Proposal Submission. Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer.
All proposals are due by April 24, 2020; NLT 4:00 PM CST via e-mail only to Dr. Vinicky Ann Ervin Ph.D.; vinicky.ervin@va.gov. Please title email with Solicitation Number and Proposal Submission. Offers received after the exact time specified in the solicitation are considered late and may not be considered if the action would not unduly delay the acquisition or are deemed to be in the best interest of the Government.
Due to concerns with the coronavirus COVID-19, the site visit may be canceled or postponed.
A site visit is scheduled for Thursday April 9, 2020 at 10:00 AM CST at Waco VA Medical Center, 4800 Memorial Drive Bldg. 94 Waco, Texas 76711.
POC: Billie McLaughlin, Electronic Mechanic Supervisor Engineering Service, 254-743-2638, billie.mclaughlin1@va.gov
Performance Work Statement (PWS)
Replacement of the Anti-Ligature Alarm System
1.0 Introduction
The Central Texas Veterans Health Care (CTXVHA) in in need of replacing our old Anti-Ligature Alarm in Building 94.
2.0 Background
The current system is about 8 years old and is beginning to have to many issues and parts are becoming hard to get.
3.0 Scope
The contractor shall provide all tools and equipment need to provide and install a New more modern Anti-Ligature alarm in Building 94 Acute Psychiatric units.
The Contractor will be required to provide a design for approval by the COTR prior to the installation of the system.
The system will need to be designed for the units in a manor consistent with OSHA standards and Mental Health facility s design requirements.
The Vendor will be required to ensure all tools and equipment are secured at all times.
The Vendor will be responsible for the delivery and complete installation of all equipment and wiring need for this system.
The Contractor will be required to provide Technical and clinical training for the Staff and maintenance personal for the new system.
The system will be installed on 2 units in building 94, The second floor and the Woman s ward on the First floor. Consisting of estimated 29 Rooms and 4 desk consoles.
The contractor will be required to schedule all work with the COTR to ensure it does not cause issues with patient treatment on the units.
The new system key lock reset switches must have removable cores so the VA can install our own lock cores.
4.0 Applicable Directives
None
5.0 Performance Requirements (Identify what the contractor is required to do (major tasks and subtasks).
The Vendor will provide a preinstall design to the COTR for approval.
The Vendor will provide all equipment and parts for the installation of the Anti-Ligature alarm system.
The Vendor will provide a correct drawing of the installed system.
The Vendor will provide all clinic staff with training on the normal operation of the system and the Technical staff with Technical training on the repair / maintenance of the system.
The Vendor is required to remove the old equipment and parts from the old system.
6.0 Deliverables (List all data required to manage or monitor contractor performance).
Items that will be delivered to the VA:
The Completed installation Drawings
A full operational Anti-Ligature system that meets the needs of the Mental health units.
Training for Staff and Technical Personal.
7.0 Government Holidays:
The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:
New Year's Day January 1st
Martin Luther King's Birthday Third Monday in January
Washington s Birthday Third Monday in February
Memorial Day Last Monday in May
Independence Day July 4th
Labor Day First Monday in September
Columbus Day Second Monday in October
Veterans Day November 11th
Thanksgiving Day Fourth Thursday in November
Christmas December 25th
In addition to the days designated as holidays, the Government observes the following days:
Any other day designated by Federal Statute
Any other day designated by Executive Order
Any other day designated by the President s Proclamation
It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.
8.0 Invoices and Payment
Payment to be made monthly, in arrears, following satisfactory performance by Contractor s personnel and upon receipt of a properly prepared invoice.
Contractor shall be required to invoice through the Tungsten System at http://www.tungsten-network.com/us/en/veterans-affairs/. Additional information regarding Tungsten shall be provided upon award.
The contract shall have current registration in the System for Award Management (SAM) for this solicitation; URL: www.sam.gov.
The invoice MUST be itemized to include the following information. Any information listed below, and not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.
Time period being invoiced for.
Description of services performed.
Unit Cost billed.
Extended amount due.
Invoice number, date, and;
Contract and obligation numbers.
Program Office Points of Contact:
Contracting Officer s Representative (COR): Billie McLaughlin, Electronic Mechanic Supervisor Engineering Service, 254-743-2638, billie.mclaughlin1@va.gov
Supervisory POC: Victor Gaw, Associate Chief Engineering Service, 254-743-0665, victor.gaw@va.gov
END OF STATEMENT OF WORK
Files
| File | Type | Posted |
|---|---|---|
| 36C25720Q0498-0002000.docx | DOCX document | |
| 36C25720Q0498-0001000.docx | DOCX document | |
| 36C25720Q0498-000.docx | DOCX document |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity