N040--FY25: Data and Voice Cable Drops Installation Services at VA Caribbean Healthcare System (VACHS)
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C24825Q0285
- Agency
-
Veterans Integrated Service Network 8
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 238210 Electrical Contractors and Other Wiring Installation Contractors
- Place of performance
- Department of Veterans Affairs VA Caribbean Healthcare System (Vachs) San Juan, Puerto Rico 00921, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Network Contracting Office 8 is seeking a Blanket Purchase Agreement (BPA) for Data and Voice Cable Drops Installation Services at the VA Caribbean Healthcare System (VACHS) in Puerto Rico. The solicitation requires a contractor to provide data and voice cabling installation, removal, and repair services, including multimode fiber optic and Category 6a cable installation. Key qualifications include certified fiber optic and Systimax technicians with experience working with asbestos-containing materials. The procurement will be evaluated using a comparative assessment of quotes based on technical capability, price, and past performance under FAR Part 13 Simplified Acquisition Procedures. Interested vendors must submit questions by February 10, 2025, at 1:00 PM AST, with final quotes due by February 18, 2025, at 1:00 PM AST to Contracting Officer Aurea Gonzalez.
The contract is 100% set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 238210 with a small business size standard of $19.0 million. The BPA will have a one-year base period starting March 1, 2025, with four potential one-year option periods, and an authorized ceiling limit of $300,000 with individual orders up to $60,000. Service locations include the main VACHS facility in San Juan, Puerto Rico, and multiple outpatient clinics throughout Puerto Rico and the US Virgin Islands. The contractor must provide emergency response within one business day and be capable of performing installations at facilities in St. Thomas and St. Croix. This procurement appears to be a follow-on to the current contract 36C24820D0037, with the goal of maintaining continuous cable installation and maintenance services for VA healthcare facilities in the Caribbean region.
Notice text
2 versions
Update #2 · Latest ·
Amendment No. 1 to Combined Synopsis/Solicitation RFQ No. 36C24825Q0285
The amendment is hereby issued to provide responses to questions and request for information submitted by possible vendors.
Quote/Offer due date remains unchanged.
All other areas of solicitation remain unchanged.
RESPONSE TO VENDORS QUESTIONS AND REQUEST FOR INFORMATION
Q1. Is this a new RFQ or is there any existing contract in place that provides this service, and this is just a rebid of a previous contract. If the answer to question is yes please provide contract number in place at this time.
Yes, there is an existent contract in place, as this is a follow-on contract being procured as a competitive set-aside for SDVOSB verified vendors. Current contract number is 36C24820D0037. This information is publicly available on Federal Procurement Data System (FPDS) at www.fpds.gov and/or US Spending at www.USASpending.gov
Current contractor information may be requested and disclosed under Freedom of Information Act (FOIA) in accordance with 38 Code of Federal Regulations (CFR) 1.553(b). The VA accepts FOIA requests submitted by email. Email must be sent to SAJFOIA@va.gov . For additional information about FOIA regulations and procedures, please visit www.foia.va.gov
Q.2 Pricing/Cost Schedule (4 - 6 of 80 in solicitation) ask for drops in USVI. We are familiar with area but there is only (1) outpatient clinic each in St Thomas and St Croix shown as locations served on page 19 of solicitation is this correct?
Yes, the VA Clinics in U.S. Virgin Islands are the ones in St. Thomas and St. Croix as stated on page 19. Quoter/Offeror shall provide a single rate/price for services on any of those two locations.
Q.3 Page 11 of solicitation 2.1.1 states a 24-hour response time. Page 16 Item. E number 1 and 2 state regular work to be scheduled and accomplished a week in advance and emergencies responded to within 1 business day. These statements are ambiguous Please clarify
The emergency response for on-site support will be as stated on Page 16, Item E, regular work to be scheduled and emergencies responded within 1 business day. Page 11, 2.1.1 is to be edited to reflect the same information as Page 16, Item E. See Attachements-36C24825Q0285- Cable Drops Installation Services at VACHS- Rev 1, which incorporates the change.
Q.4 Will the VACHS be able to provide small storage area at 10 Casia Street and other larger Clinics in order to reduce overhead for the contractor so they might pass savings on to VA.
No, the government will not be providing storage area. The contractor is responsible to perform services by bringing their own materials and equipment as well as taking them at the end of each day.
Q.5 Pages 55 57 State Evaluation Procedures but there is no SF 1449 or SF 1442 in solicitation package to be submitted at this time. Please clarify. If the answer to question is that no Offer and Award Documents are included presently then the documents provided are FACTORS 1,2 and 3 only. Please clarify.
This is a combined synopsis solicitation per FAR 12.603 Streamlined Solicitation for Commercial Products or Commercial Services, in which the announcement and the solicitation are posted at the same time and no SF1449 is required. Submit your Quote/Offer and required documentation as stated on the addendum to 52.212-1.
Q.6 It is our understanding that Reps and Certs are to be turned in with Evaluation documents in the initial submission. Please clarify.
Yes, all documents are to be provided in the initial submission.
Q.7 Does a Blanket Purchase Agreement allow to provide prices for services/products repetitively like in this case for five (5) years?
Yes, vendors quote/offer shall price all items on each period, base and options as stated in solicitation.
Q.8 In the case of Virgin Islands are travel expenses to be included in price?
Price to be quoted for each line item should be an all-inclusive price.
This is a performance-based requirement, the Government expects Offerors to thoroughly review the PWS and submit their best quotation/offer based on their experience, and commercial practices.
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
The solicitation number is 36C24825Q0285 issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 Effective 01-17-2025. The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far
This solicitation is being conducted under FAR Part 13 Simplified Acquisition Procedures (SAP), and FAR Part 12, Acquisition of Commercial Items.
This combined synopsis-solicitation is set-aside 100% for Service-Disabled Veteran Owned Small Business (SDVOSB)
The associated North American Industrial Classification System (NAICS) code for this procurement is 238210, Electrical Contractors and Other Wiring Installation with an applicable small business size standard of $19.0 Million. The FSC/PSC is N040
The Department of Veterans Affairs, Network Contracting Office (NCO) 8, San Juan Services Team is seeking to award a Blanket Purchase Agreement (BPA) for Cable Drops Installation Services at the VA Caribbean Healthcare System (VACHS) in Puerto Rico. Resulting BPA will be a single award for a period of performance consisting of a one-year base period, plus four (4) one-year option periods, to be exercised at the governments discretion.
Detailed specifications and requirements are provided in the Attached document: Attachments RFQ 36C24825Q0285-Cable Drops Installation Services at VACHS, which contains the Price/Cost Schedule, Performance Work Statement (PWS), Instructions to Offerors/Quoters, Clauses, and Provisions.
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (SEP 2023), applies to this acquisition. Addenda to this provision is applicable and contain the evaluation criteria and basis for award. The document is attached. Offerors shall carefully read the addendum which provide further information regarding this requirement and the minimum information/documentation that shall be submitted with the quote.
52.212-3 Offeror Representations and Certifications Commercial Products and Commercial Services (MAY 2024). Offerors shall complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (NOV 2023), applies to the acquisition.
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (JAN 2025), applies to this acquisition.
BPA award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR Part 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoter shall list exception(s) and rationale for the exception(s), if any.
Questions regarding this acquisition shall be emailed to the Contracting Officer Aurea Gonzalez at aurea.gonzalez@va.gov with Cc to Contract Specialist Eunice Bones at Eunice.Bones@va.gov . All questions shall be submitted as a word document. All questions are due February 10, 2025 at 1:00 PM AST (Puerto Rico Local Time).
Submission of your response shall be received not later than February 18, 2025 at 1:00 PM AST (Puerto Rico Local Time) to Aurea Gonzalez at Aurea.Gonzalez@va.gov and Cc Eunice Bones at Eunice.Bones@vagov
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed above, no telephone inquiries will be accepted.
Quote Preparation: To assure timely and equitable evaluation of quotes, prospective contractors (quoters) must follow the instructions contained in Attachments -RFQ- 36C24825Q0285-Cable Drops Installation Services at VACHS.
Files
| File | Type | Posted |
|---|---|---|
| Attachments- RFQ 36C24825Q0285- Cable Drops Installation Services at VACHS- Rev 1.pdf | ||
| 36C24825Q0285_2.docx | DOCX document | |
| Attachments-RFQ-36C24825Q0285-Cable Drops Installation Services at VACHS-F Rev 2-6-25.pdf | ||
| 36C24825Q0285_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| N040--FY25: Data and Voice Cable Drops Installation Base Period | Award Notice | |
| This notice | Solicitation |
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