Multiple Award Hotel and Meeting Space

The is a combined sources sought/pre-solicitation notice for a Multiple Award Hotel and Meeting Spaces contract for The Institute of Museum and Library Services (IMLS). IMLS has a requirement for lodging and meeting space for various IMLS meetings, conferences, etc., some involving lodging only and others for utilizing hotel meeting spaces for conferences, training sessions, etc. This solicitation will result in a multiple award contract and it is anticipated that up to five contracts may be awarded, which will contain a Base Period of approximately 5 months and up to four (4), one-year options for a not to exceed total of 53 months. Each contractor will have a guaranteed minimum of $15,000.00, which will be satisfied during the Base Period by the issuance of one or more Delivery Orders. Both individual hotels and hotel chains will be considered which have hotel facilities located within Washington D.C. at the locations specified as follows:

Hotels shall be located within eight (8) city blocks of the following four locations within Washington D.C.:

(a) IMLS at 1800 M Street, NW; Washington, DC 20036;

(b) The White House at 1600 Pennsylvania Avenue NW, Washington D.C. 20500;

(c) The National Archives at 700 Pennsylvania Avenue NW, Washington D.C. 20408

(d) The Library of Congress at 101 Independence Ave, SE, Washington, DC 20540



Multiple awards shall be made for individual contracts with hotels that individually may include only one, and up to all four, of the aforementioned locations.



IMLS is requesting that any interested Vendors (hotels, hotel chains, parent companies, etc.) please notify the points of contacts at IMLS, listed in this notice, of their interest in submitting a proposal on this solicitation by C.O.B. February 19, 2008. If IMLS receives enough responses expressing interest in this solicitation, than the solicitation documents will be issued as stated below.



Awarded contractors will compete for individual Delivery Orders based on qualifications and price. The procurement will be negotiated on a best value basis in accordance with FAR 15.101, based primarily on trade-off between technical qualifications, present/past performance, and price. The solicitation documents will be made available on or about February 22, 2008 with proposals anticipated to be due on or about March 24, 2008.



This notice is a re-issuance of a previous solicitation for these same services under IMLS-RFP-08-001 which was cancelled on January 15, 2008.