Multifunction copier and Desktop Computers
Closed Solicitation Posted
- Solicitation number
- PR16173120
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- Place of performance
- Kingston Saint Andrew Jamaica
- Points of contact
-
- Shellyann West-Graham grahamsa@state.gov (876) 702-6118
- U.S. Embassy Kingston Procurement Office kingstonquotes@state.gov (187) 670-2600
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks quotations from authorized resellers and dealers for the purchase of multifunction copier and desktop computers for the United States Embassy in Kingston, with proposals due September 8. No set-aside applies.
Place of performance is Kingston, Jamaica. The procurement requires eleven all-in-one desktop PCs configured with Intel Core Ultra 3 processors (or comparable), 16 GB DDR5 memory (expandable to at least 64 GB), 256 GB NVMe SSD storage, 23.8-inch Full HD displays with integrated cameras, Windows 11 Professional pre-loaded, integrated 802.11ac WiFi and Bluetooth, 3-year manufacturer onsite warranty covering parts and labor, Microsoft Office, and anti-virus software. The solicitation also includes six line-interactive UPS units rated 1000 VA / 500 W at 120 V, and one multifunction printer/copier capable of color and black-and-white printing and copying at 25 pages per minute minimum, scanning at 600x600 dpi optical resolution, automatic duplex printing, and a recommended monthly print volume capacity of 10,000 pages minimum. The printer/copier must support Hi-Speed USB 3.1 and wired Ethernet connectivity and handle multiple media sizes and types including plain paper, recycled paper, transparencies, and glossy paper. The NAICS code is 423430, Computer and Computer Peripheral Equipment and Software Merchant Wholesalers, and the PSC is 7B20, IT and Telecom—High Performance Compute (Hardware and Perpetual License Software).
Notice text
The United States Embassy in Kingston invites quotations from authorized resellers/dealers of photocopiers for the purchase of a multifunction copier/printer and desktop computers with accessories listed below.
Eleven (11) All in one Desktop PC Computer:
Form Factor: All in one Case Processor: Intel Core Ultra 3 Processor or comparable.
Latest Technology Screen Dimension: 23.8-inch-wide screen, Full HD, non-touch with integrated camera
Memory:16 GB DDR5, 1DIMM or Higher (expandable to at least 64GB)
Hard Disk:256GB (minimum)
Hard Disk Type: NVMe SSD
Keyboard: USB 101- Keys
Operating System: Windows 11 professional (pre-loaded)
Wireless: Integrated 802.11ac WIFI, Integrated Bluetooth
Security: Cable locking Slot, BIOS password protection
Audio: Integrated Audio Sub System
Microphone: Integrated
Webcam: Integrated
Ports: HDMI output, Audio Jack, 2x Side USB, 4x rear USB/Type C
Network Interface: 10/100/1000 Ethernet
Warranty: 3 years manufacturer onsite parts and labor
Each unit should be complete with Microsoft Office and an Anti-Virus Software
Six (6) - UPS - Line Interactive, 1000VA/500W, 120V
One (1) Multifunction Printer/Copier
Functions: Copier, Scanner and Printer
Prints: Color and Black and White
Interface Connection: Hi-Speed USB 3.1, Wired Ethernet, 10/100/1000 Mbps, Scan to email
OS Support: PC, MAC
Power Source: 110 Volts AC, 50/60 HZ
Duplex Printing: Automatic
Recommended monthly print volume: 10,000 pages per month (minimum)
Input Tray: 2 minimum
Printing:
Print resolution: 1200 x1200 dpi (minimum)
Print Speed: 25ppm minimum
Copying:
Copy Resolution: 600 x 600 dpi (minimum)
Enlargement: At least 400 percent
Reduction: At least 25 percent
Scanning:
Optical Resolution: 600x600 dpi (optical)1
Automatic Duplexing: Yes
Media Handling:
Paper handling Support: Plain Paper, Inkjet Paper, Glossy Paper, Transparency, Recycled Paper, Laser Paper
Media Size: Letter, legal, Executive, A4, A5, B5, B6, A6, Folio
Input Capacity: Tray 1 (bypass tray): 100 Sheets
Tray 2 (Paper tray): 250 sheets
ADF Sheet Capacity: At least 100 Sheets
Warranty: Two (2) years parts and labor
Three (3) each Toners for the Multifunction Printer/Copier
[Black, Magenta, Cyan, Yellow]
One (1) - Surge Protector for the Multifunction Printer/Copier:
High joule rating, Durable metal housing, automatic shutdown protection, accepts 3-prong NEMA 5-15 plugs and ighted on/off switch.
Delivery Terms:
Delivery shall be no more than 60 days after receipt of order, FOB Destination to the US Embassy in Kingston, 30 Monroe Road, Kingston 6, Jamaica. The vendor shall be responsible for all costs associated with packaging, handling, transportation and delivery.
Pricing:
Quotations should be submitted in United States Dollars (USD), excluding duties and taxes, and must include supply availability, estimated delivery time, warranty information, detailed product literature/specifications.
Payment Terms
Net 30 days from receipt of a proper invoice and acceptance of the equipment.
Response:
All firms responding to this Request for Quotation must have an active registration in the System for Award Management (SAM) at the time of quotation submission.
Interested parties should email their quotations, together with the completed NDAA Section 889 Representations, to Kingstonquotes@state.gov no later than TUESDAY, SEPTEMBER 8, 2026, AT 2:00 P.M.
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