MRI Trailer Maintenance

The Department of Veterans Affairs, specifically Veterans Integrated Service Network 7, is seeking small businesses to provide comprehensive maintenance services for an MRI trailer located at Ralph H. Johnson VA Medical Center in Charleston, South Carolina. The solicitation requires a contractor to perform full repair and preventative maintenance on the trailer, including work on heating, air conditioning, chiller, lift gate, lighting, humidifier, air ride suspension, and other critical components. Contractors must conduct four preventive maintenance visits annually, with a required phone response time of 4 hours and an onsite response time of 24 hours. Potential offerors must be registered in the System for Award Management (SAM), provide past performance references, and submit a detailed technical approach demonstrating capability to meet maintenance requirements. The solicitation has a strict quote submission deadline of April 18, 2025, at 1:00 PM ET, with an anticipated contract start date of May 5, 2025.

The contract is exclusively set aside for small businesses meeting the NAICS code 238220 size standard of $19 million. The procurement follows a firm fixed-price contract structure with a base period and four potential option years. While specific award values are not explicitly stated, the contract covers comprehensive maintenance of a medical diagnostic trailer, suggesting a moderate-value procurement. The place of performance is specifically identified as Charleston, SC 29401, with services focused on maintaining critical medical equipment infrastructure. Contractors will be evaluated on their technical approach, past performance, and ability to meet the precise maintenance and response time requirements outlined in the solicitation document.