Mortuary Affairs BPA

The 9th Contracting Squadron at Beale Air Force Base, located in California, is conducting market research through a Pre-Solicitation Notice to identify capable sources for comprehensive mortuary affairs services. The Department of the Air Force Air Combat Command seeks a contractor to provide embalming, restoration, preparation, care, and disposition of remains for authorized personnel, including licensed facilities, skilled funeral service practitioners, motor vehicles, supplies, caskets, urns, and transportation services. The contractor must demonstrate compliance with all federal, state, and local licensing requirements, maintain a complete quality control program with documented inspections across nine service categories, and perform services within 24 hours of notification. Vendors must submit responses by May 1, 2026, including company information, evidence of licensed embalmers and facilities, NAICS code 812210 experience (Funeral Homes and Funeral Services with a $12.5M size standard), a rough order of magnitude cost estimate, and relevant past performance from the previous five years. The evaluation will assess technical capabilities, experience providing mortuary services in the specified region, proof of proper licensing and facility compliance, and cost reasonableness based on submitted pricing templates.

This opportunity is designated as a Total Small Business set-aside, restricting competition to small business entities as classified under NAICS code 812210. No incumbent contractor or current award value has been identified in the market research announcement, as this is a sources sought phase designed to assess the competitive landscape prior to formal solicitation. The Performance Work Statement specifies detailed technical requirements including minimum formaldehyde concentrations (5% for viewable remains, 10% for non-viewable), specific cavity injection minimums, casket and urn specifications (metal or hardwood construction with military emblems for cremation urns), provision of death certificates within 10 business days, and cremation services limited to subsequently identified remains and retained organs. Services are to be performed at Beale AFB in Yuba/Sutter counties, California, with performance objectives and deduction percentages established across the nine service delivery categories to ensure quality standards. The proposed pricing template requires itemized pricing for basic mortuary services, embalming, cremation, body preparation, transportation per mile, caskets (standard and oversized in steel and wood), urns (standard and oversized in bronze and wood), air trays, and death certificate copies.