Modified rehab vehicles brand name or equal must meet required salient specs/options

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 1 of 4
Original Date: 10/12/17
Revision 01 Date: 01/08/18
COMBINED SYNOPSIS/SOLICIATION 36C24619Q1117
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation for this action. Quotes are being requested, and a written solicitation will not be issued.
This solicitation is issued as a Request for Quote (RFQ).
This synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-03.
The North American Industrial Classification System (NAICS) code for this procurement is 336111 with a small business size standard of 1500 employees. This procurement is set-aside 100% for Small Business concerns and all eligible offerors may submit quotes.
If your firm is a Service-Disabled/Veteran Owned Small Business, you must be CERTIFIED in VetBiz (see internet site: http://vip.vetbiz.gov).
All offerors must be registered in System for Award Management (SAM) at http://www.sam.gov to be considered for an award of a federal contract. The record must be complete and not missing elements such as representations and certifications.
The Network Contracting Office 6-RPO East intends to award a firm-fixed price contract to procure the following item(s), brand name or equal:
CLINS
DESCRIPTION OF SUPPLIES/SERVICES
QTY
UNIT
0001
Make and Model: 2019 Dodge Grand Caravan or similar model
Brand Name Specifications/Options: Standard Automatic Vehicle Package; Braun Dodge Power Fold-out XT lowered floor wheelchair conversion; leather interior; power ramp; power kneel; durable slip resistance flooring; High tech driving system (full Paravan Gas/Brake System: 4 way Joy Stick, 2 Way Joy Stick Steering, 2 Way Joystick gas/brake, 6 turn mini steering wheel; Paravan Gas/Brake/Steering Controls Trainer operated; Sure Grip Featherlite Gas/Brake Hand Controls with Column Mount and Quick Disconnect (Push-Rock, Push-Pull, Push-Right Angle); Veigel Right Side Gas/Brake Controls with floor mounted and quick disconnect hand controls; Surge Grip steering knobs and orthotics (Standards knob, single post, Tri-pin with counter balance, palm grip and Vgrip, interchangeable in multiple positions); training brake; removable six way- power seat; Power gear selector; Power park Brake; Driver wheelchair tie-downs; Engine kill switch; Folding shelf for evaluator
BRAND NAME OR EQUAL
Quoting on:
Manufacturer name: ____________________________
Brand:________________________________________
Part No.:______________________________________
Must provide side-by-side comparison (using Attachment 1) of specifications/options adequate for award decision. See Required Salient Specifications/Options below.
1
EA
0002
Make and Model: 2019 Dodge Grand Caravan or similar model
Brand Name Specifications/Options: Standard Automatic Vehicle Package; Suregrip Featherlite Gas/Brake with column mount quick disconnect; Veigel Right Side Gas/Brake Controls; Complete set of Suregrip Steering knobs/Orthotics
BRAND NAME OR EQUAL
Quoting on:
Manufacturer name: _____________________________
Brand:_________________________________________
Part No.:________________________________________
Must provide side-by-side comparison (using Attachment 1) of specifications/options adequate for award decision. See Required Salient Specifications/Options below.
1
EA
0003
Make and Model: 2019 Ford Fusion Sedan or similar model
Brand Name Specifications/Options: Standard Automatic Vehicle Package; Suregrip Mechanical Gas/Brake Controls with column mount Quick Disconnect; Veigel Right Side Gas/Brake Controls with floor mounted quick disconnect; Veigel Electronic Left Foot Gas pedal; Complete set of Suregrip Steering Knobs and Orthotics; training brake; Instructor Mirror
BRAND NAME OR EQUAL
Quoting on:
Manufacturer name: ___________________________
Brand:_______________________________________
Part No.:_____________________________________
Must provide side-by-side comparison (using Attachment 1) of specifications/options adequate for award decision. See Required Salient Specifications/Options below.
1
EA
Required Salient Specifications/Options (CLIN #0001)
Must be a new vehicle to meet state regulatory requirements and Mini-van with van chassis for training.
7-8 passenger van with automatic transmission and standard features;
Leather seats
Lowered floor with appropriate flooring covering and package to replace carpet with slip resistance flooring
Powered ramp for wheel chair entry with fold out option
Power kneel
Adaptive Driver seat with option to tilt, recline, lift, rotate on the driver s side- with removable base
Hi-Tech driving system: Gas/Brake system with right or left operation
6 turn mini steering wheel
2-way joystick gas and brake
2-way joystick steering
4-way joystick steering
3 turn mini steering wheel
Gas and brake lever
Gas brake with tri pin
Secondary controls so basic functions of the vehicle can be operational from both sides of the vehicle activated by switch, or touch screen display to operate power windows, cruise control, turn signals, high beams, starting of vehicle, horn, and other necessary functions of vehicle operation and training
Operational gas/brake and steering options for instructor from the passenger seat
Hand Controls: Column mounted gas and brake controls with easy quick release attachments for hand control driving with options of left sided; push-pull; push rock; and push right angle
Hand Controls: Right sided floor mounted with quick release/disconnect with attachments for hand controls driving options of push to brake and turn to accelerate; push twist; push-pull; push to brake and pull to accelerate options
Steering Knobs with interchangeable bases for the steering wheel at 2, 4, 6, and 10 o clock with quick release attachments to include: standard knob; tri-pin with appropriate counter balance; palm grip; single post; and v- pin shaped grip
Training brake mechanical and installed on passenger side.
Power gear selector with touchscreen
Power park brake
Driver tie-downs with
Retractable belts,
Floor pods, lap and shoulder belt
Chest straps,
Rigid stations
Engine kill switch
Folding shelf for evaluator to secure panels and electronics
Required Salient Specifications/Options (CLIN #0002)
Must be a new vehicle to meet state regulatory requirements and Mini-van with van chassis for training.
7-8 passenger van with automatic transmission and standard features;
Leather seats
Adaptive Driver seat with option to tilt, recline, lift, rotate on the driver s side
Hand Controls: Column mounted gas and brake controls with easy quick release attachments for hand control driving with options of left sided; push-pull; push rock; and push right angle
Hand Controls: Right sided floor mounted with quick release/disconnect with attachments for hand controls driving options of push to brake and turn to accelerate; push twist; push-pull; push to brake and pull to accelerate options
Steering Knobs with interchangeable bases for the steering wheel at 2, 4, 6, and 10 o clock with quick release attachments to include: standard knob; tri-pin with appropriate counter balance; palm grip; single post; and v- pin shaped grip
Mechanical Instructor brake
Pedal guards for gas and brake on floor with quick release option to use or not use in different driving scenarios
Mechanical Pedal
Instructor mirrors mounted in view of passenger seat
Required Salient Specifications/Options (CLIN #0003)
Must be a new vehicle to meet state regulatory requirements and four door sedan for training.
5 passenger sedan with automatic transmission and standard features,
Leather seats
Hand controls with basic floor mounted function controlling brake and acceleration in push-pull style. Ergonomic hand control design to fit to normal hand wrist function mounted on the right side of the steering wheel. quick release/disconnect with attachments for hand controls driving options of push to brake and turn to accelerate; push twist; push-pull; push to brake and pull to accelerate options
Hand Controls: Column mounted gas and brake controls with easy quick release attachments for hand control driving with options of left sided; push-pull; push rock; and push right angle
Left foot accelerator installed on the driver s side with push button activation between systems; electronic acceleration; should have electrical interface with the vehicles acceleration system and reduce the resistance on the gas pedal.
Instructor Hand controls with quick change disconnect options to change between various styles of hand control styles or grips. Grip should be available for both right and left hands. The hand control system should have a lock-out safety feature where the accelerator function can be disabled and prevent accidents for non-users.
Hard mount hand control option for use with various knob options including spinner mount, amputee ring, yoke, knob and palmer grip. Steering Knobs with interchangeable bases for the steering wheel at 2, 4, 6, and 10 o clock with quick release attachments to include: standard knob; tri-pin with appropriate counter balance; palm grip; single post; and v- pin shaped grip
Instructor Brake mounted on Passenger side.
Kill switch for engine, mounted passenger side.
Cross over signal bar and drop down
Pedal guards with quick release to change between users
Instructor brake indicator
Handibar to assist with easier transfers into and out of car
The manufacturers of the brand names are Dodge (for CLINC 0001 and 0003) and Ford (for CLIN 0002). If you are not a manufacturer of the product you are distributing, you must be able to provide an authorized distributor letter from the manufacturer to be considered.
Delivery Address: Hunter Holmes McGuire VAMC
1201 Broad Rock Blvd
Richmond VA 23249
FOB point: Destination
Estimated Delivery Date: within 30-60 days ARO
IAW 52.252-2 The following Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) clauses and provisions are applicable to this acquisition and are available for view at: http://acquisition.gov/comp/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR).
FAR Clauses:
52.212-4 Contract Terms and Conditions- Commercial Items
(OCT 2018)
Addendum to 52.212-4
52.204-13 System for Award Management Maintenance (OCT 2018)
52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016)
52.219-6 Notice of Total Small Business Set-Aside (DEVIATION 2019-01)
52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)
VAAR Clauses:
852.203-70 Commercial Advertising (MAY 2008)
852.211-70 Equipment Operation and Maintenance Manuals (NOV 2018)
852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018)
852.232-72 Electronic Submission of Payment Requests (NOV 2018)
852.246-71 Rejected Goods (OCT 2018)
End of Addendum to 52.212-4
52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (AUG 2019)
FAR Provisions:
52.212-1 Instructions to Offerors- Commercial Items (OCT 2018):
Offeror shall provide a written quote with an itemized list of the items addressing all CLINS. Must provide documentation supporting all minimum salient specifications/options.
Addendum to 52.212-1
52.204-7 System for Award Management (OCT 2018)
52.204-16 Commercial and Government Entity Code Reporting (JUL 2016)
52.211-6 Brand Name or Equal (AUG 1999)
VAAR Provisions:
852.273-74 Award Without Exchanges (JAN 2003)
End of Addendum to 52.212-1
52.212-2 Evaluation-Commercial Items (OCT 2014):
The Government intends to award a firm-fixed-priced contract resulting from this solicitation to the responsible vendor whose quote meets the requirements in this solicitation, price and other factors considered. The following factors (in order shown) shall be used to evaluate quotes:
All 0quotes will be evaluated by the technical evaluation team at Richmond VAMC and will be determined technically acceptable or non-acceptable based on each CLINS and each required minimum Salient Characteristics noted in section VII above. If all quotes are technically non-acceptable, solicitation will be cancelled.
Contracting Officer will review all pricing for acceptable quotes only. The lowest priced (among the acceptable quotes) meeting factor 1 above will be considered for award.
The award will be made to the vendor who meets factor 1, factor 2, and all other requirements of this COMBINED SYNOPSIS/SOLICIATION 36C24619Q1117 respectively.
52.212-3 Offeror Representations and Certifications Commercial Items (OCT 2018)
BASIS FOR AWARD
The Government intends to make an award based on the initial quotations. Award will be made to that vendor with the lowest overall fair and reasonable price whose system conforms to all requirements of the solicitation. See FAR Provision 52.212-1 Instructions to Offerors- above. Offers not conforming to the requirements of the solicitation will not be considered.
Questions concerning this solicitation shall be addressed to Melisha Evans, Contracting Officer, and emailed to Melisha.Evans@va.gov. All questions or inquires must be submitted no later than 8:00 AM Eastern Standard time on September 9, 2019. No phone calls will be accepted.
Any amendments issued to this solicitation will ONLY be available on the FBO website (www.fbo.gov).
Quotes are due by 04:00PM Eastern Standard time on September 10, 2019. Quotes received after this date and time will be considered late in accordance with 52.212-1(f) and will not be evaluated. Written quotes shall be submitted via email to Melisha.Evans@va.gov. NO FAXED OR MAILED OFFERS WILL BE ACCEPTED. All submissions become part of the procurement file..