MH-65 Helicopter Flight Instruments Spares

Added: Mar 09, 2018 10:16 am Notice Type:
Combined Synopsis/Solicitation 70Z03818QB2000033

1. Action Code: K
2. Send to Fed Biz Ops: Yes
3. Date: 09 March 2018
4. Classification Code: 16 - AIRCRAFT COMPONENTS & ACCESSORIES
5. Contracting Office Address:
United States Coast Guard (USCG) Aviation Logistics Center
SRR Procurement
1664 Weeksville Road
Elizabeth City, North Carolina 27909-5001
6. Title: SRR/MH65 Flight Instrument Spare Parts
7. Response Date: 09 April 2018 at 2:15 pm EST
8. Primary Point of Contact: Thomas F. Mason
9. Secondary Point of Contact: Livia M. Pippen
10. Solicitation Number: 70Z03818QB2000033
11. Reference Number: N/A
12. Description:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 and part 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation number 70Z03818QB2000033 is issued as a request for quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-97 effective 01/24/2018.

The applicable North American Industry Classification Standard Code is 336413. The small business size standard is 1,250 employees. This Solicitation is 100% set-aside for Small Business Concerns. All responsible small business sources may submit a quotation which shall be considered by the agency.

The Government intends to award an Indefinite Delivery Requirements type contract for Flight Instrument Spare Parts consisting of a one-year Base Period and two (2) one-year Option Periods
Flight Instrument Spare Parts will be purchased by issuance of individually funded Firm Fixed Priced Delivery Orders. All responsible sources may submit a Quote which shall be considered by the agency.

The following Attachments are the Schedule of Supplies/Services and Provisions and Clauses.

Attachment 1: List of Contract Line Item Numbers (CLINs) and Items, Quantities and Units of Measure

Attachment 2: Provisions, Clauses and additional Contract Requirements

Concerns having the expertise and required capabilities to provide these items are invited to submit offers in accordance with the requirements stipulated in this solicitation. Parts must be approved in accordance with Federal Aviation Administration (FAA) guidelines to ensure safety of our aircrew. The Government shall ensure all procurements are awarded without jeopardizing quality or safety of flight.

There are multiple Original Equipment Manufacturers (OEMs) associated with the parts contained within this solicitation. Alternate parts will be authorized if they are an approved alternate under the North Atlantic Treaty Organization (NATO) catalog system, which improves interoperability between NATO and commercial cataloging systems. Alternate parts must satisfy all form, fit, and function requirements of the original parts and confirm to the approved configuration of the USCG MH-65 aircraft.

Please note that on the Schedule line items beginning with 0XXX are for base period, 1XXX are for option period one, and 2XXX are for option period two.

All parts must have clear traceability to the OEM. Traceability means a clear, complete, documented, and auditable paper trail which traces each step from an OEM or distributor to its current location.

Only the use of airworthy commercial specifications or standard military specifications/military standard parts will be utilized and approved from this solicitation. Newly manufactured commercial items will only be procured from sources able to provide a certificate of airworthiness, FAA 8130 (preferred) or equivalent European Aviation Safety Agency (EASA) certification, or a Certificate of Conformance (COC) and traceability to the OEM. The Federal Aviation Regulation, Part 21, outlines certification procedures.

The contractor shall furnish a COC in accordance with Federal Acquisition Regulation (FAR) clause 52.246-15. COC must be submitted in the format specified in the clause. All parts shall be NEW approved parts.

Offerors must be able to provide necessary certification including traceability to the manufacturer, manufacturer's COC and its own COC to ensure parts are in airworthy condition, suitable for installation on USCG aircraft. Prospective vendors who are not the OEM or an authorized distributor must provide traceability for the offered product back to the manufacturer or authorized distributor. Traceability means a clear, complete, documented, and auditable paper trail which traces each step from an OEM or distributor to its current location.

The Government reserves the right to make more than one award (multiple awards) for different line items, if, after considering the additional administrative cost to the Government of awarding and administering separate contracts, it is determined that the multiple awards will result in the lowest overall cost to the Government. For purposes of evaluating the cost of making multiple awards, it is assumed that the administrative cost of awarding and administering a contract is $500.

NOTE: NO DRAWINGS, SPECIFICATIONS OR SCHEMATICS ARE AVAILABLE FROM THIS AGENCY.

Closing date and time for receipt of offers is 09 April 2018 at 2:15 pm EST. Anticipated award date is on or about 10 July 2018. Quotes and questions shall be submitted by email to Thomas.F.Mason@uscg.mil. Please indicate solicitation 70Z03818QB2000033 in the subject line. Phone calls WILL NOT be accepted.

NOTICE FOR FILING AGENCY PROTESTS
United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was
established to investigate agency protest issues and resolve them without expensive and time consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a
prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an
Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some
external forum. Interested parties may seek resolution of their concerns informally or opt to file
a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG
procurement is unfair or otherwise defective should first direct their concerns to the applicable
Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested
parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under
this informal process the agency is not required to suspend contract award performance. Use of
an informal forum does not suspend any time requirement for filing a protest with the agency or
other forum. In order to ensure a timely response, interested parties should provide the following
information to the Ombudsman: solicitation/contract number, contracting office, Contracting
Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest,
protesters must first use their best efforts to resolve their concerns with the Contracting Officer
through open and frank discussions. If the protester's concerns are unresolved, an Independent
Review is available by the Ombudsman. The protester may file a formal agency protest to either
the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program.

Contract award or performance will be suspended during the protest period unless contract award
or performance is justified, in writing, for urgent and compelling reasons or is determined in
writing to be in the best interest of the Government. The agency's goal is to resolve protests in
less than 35 calendar days from the date of filing. Protests shall include the information set forth
in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the
protest may be delayed or the protest may be dismissed. To be timely protests must be filed
within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program
should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand
delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the
Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not
to file a protest with the GAO or other external forum. If the protest is filed with an external
forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is 202.372.3695.