Medical, Psychological, Fitness, and Drug Testing Services

The purpose of this amendment is post the answers to questions # 19 and #32; revise the answer to question #22d; increase the maximum threshold; revise Attachment 2, Schedule of Supplies and Services (MS Excel File); and extend the proposal due date and past performance questionnaires to 2:00 pm Wednesday, October 6, 2010.

19. Reference(s): (1) Attachment 1 - Statement of Work and (2) Attachment 3 - Additional Provisions, Clauses, Terms and Conditions in Full Text Including Ordering Procedures

The SOW at paragraph F "Random, and injury, illness, or unhealthy practices collections will be conducted primarily at Government locations." Attachment 3 does not include the FAR Clause at 52.222-41, Service Contract Act of 1965, and we cannot find said clause anywhere else in the RFP.

Will contractor employees who perform work at "Government locations" be covered by the provisions of the Service Contract Act?

ANSWER: No

22. Who currently provides the following services to ICE and FPS:

d. Medical review officer services

ANSWER: Workcare, Inc. provides Medical review officer services. Also note that for preplacement drug screens, Mark Anderson, MD in Salt Lake City, UT is the MRO, and for random drug screens, the MRO is Barbara Pohlman, MD in Santa Ana, CA.

32. Reference: Synopsis of RFP on Federal Business Opportunity

The synopsis indicates that the Government anticipates awarding a single hybrid IDIQ contract as a result of this solicitation whereby Firm Fixed Price (FFP) and Labor Hours (LH) task orders will be issued. Attachment 2 to the SOW, Schedule of Supplies, does not contain a schedule for the identification of labor classifications and rates to respond to the LH task orders.

Will this LH schedule be included upon award or does the government request that a schedule to address this to be included as part of our response to the solicitation?

ANSWER: The Government requests that offerors include this as part of their response to the solicitation (See SubCLINs 0006AA, 1006AA, 2006AA, 3006AA, 4006AA).

The total aggregate of all orders placed against this IDIQ contract will not exceed $60,000,000.00 over five (5) years.

All other terms and conditions remain unchanged.

The purpose of this amendment to:

1. Provide the answers to industry's questions (See Attachment title, Solicitation Questions and Answers 09-20-2010).
2. Revise Attachment 1 Statement of Work (changes to Attachment 1 are indicated with a vertical line on the left margin).
3. Upload Appendix XI, Definitions.
4. Revise Attachment 4, Submission Instructions to Offerors and Evaluation Procedures (changes to Attachment 4 are indicated with a vertical line on the left margin)
5. Revise Attachment 6, Past Performance Questionnaire
6. Extend the proposal due date to 2:00 pm (local time) Monday, October 4, 2010.

Changes to Attachments 1 and 4 are indicated with a vertical line on the left margin; however potential offerors are strongly encouraged to review the full contents of these attachments.

The purpose of this amendment is to extend the proposal and past performance questionnaire due date from 2:00 pm EASTERN time September 15, 2010 to 2:00 pm EASTERN time October 1st, 2010.

The purpose of this amendment is to extend the proposal and past performance due date from 2:00 pm EASTERN time September 3, 2010 to 2:00 pm EASTERN time September 15, 2010.

All other terms and conditions remain unchanged.

The purpose of this amendment is to extend the proposal and past performance questionnaire due date from 02:00 pm EASTERN time August 20, 2010 to 2:00 pm EASTERN time September 3, 2010.

All other terms and conditions remain unchanged.

The purpose of this amendment is to extend the proposal and past performance questionnaire due date from 02:oo pm EASTERN time August 13, 2010 to 2:00 pm EASTERN time August 20, 2010.

A revised Attachment 6 -- Past Performance Questionnaire is hereby provided.

All other terms and conditions remain unchanged.

The purpose of this amendment is to answer the following question:

Q1. I am interested in submitting a proposal for psychological testing services only. Is that permitted, or must the offerer provide all of the requested services.

Answer: No, the offeror shall provide all the requested services.

All other terms and conditions remain unchanged.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.603 of the Federal Acquisition Regulations (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number for this procurement is HSCESS-10-R-00001. This procurement is issued as a Request for Proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2005-44. This is an unrestricted solicitation. The Government anticipates awarding a single hybrid Indefinite Delivery / Indefinite Quantity (IDIQ) contract as a result of this solicitation, whereby Firm Fixed Price (FFP) and Labor Hours (LH) task orders will be issued. The associated North American Industry Classification System Code (NAICS) is 621511, Medical Laboratories, size standard: $13.5 million.

STATEMENT OF WORK (SOW): The Department of Homeland Security (DHS), U.S. Immigration and Customs and Enforcement (ICE), Office of Human Capital (OHC), has a requirement for medical, psychological, fitness, and drug testing services. A SOW for this requirement is provided as Attachment 1. The scope of the SOW will support ICE and Federal Protective Service.

PERIOD OF PERFORMANCE: The ordering period of performance will be one year with four one-year options.

PLACE OF PERFORMANCE: Delivery destinations will be specified in each individual task orders. Delivery to government sites throughout the United States, its possessions, and territories, are within the scope of the resultant IDIQ contract. Potential delivery destinations include all 50 US states, plus locations in Puerto Rico, the Virgin Islands, and the Mariana Islands to include Guam.

SCHEDULE: Offerors shall complete Attachment 2, Schedule of Supplies/Services, and return it with the proposal, Volume III. The offeror shall provide the unit price for each line item as well as the extended price for the base and each option period with the exception of SubClins 0001AD, 0001AG, 0001AO, 0007AA, and their respective option periods. No input is required under the first Tab of Attachment 2 title, "Summary". Do not alter the formulas on the spreadsheet.

SUBMISSION OF PROPOSALS: To be considered for award, please submit proposals by no later than 2:00 PM Eastern on August 13, 2010. Please refer to FAR provisions 52.212-1, 52.212-2, and Attachment 4 for additional submission instructions and evaluation procedures.

APPLICABLE CLAUSES: This solicitation incorporates the provisions and clauses that are in effect through Federal Acquisition Regulation Circular 2005-44, effective July 8, 2010. Provision FAR 52.212-1, Instructions to Offerors - Commercial Items (June 2008) and addendum are incorporated into this solicitation with the following insert under (c): The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers. Provision 52.212-2, Evaluation - Commercial Items (January 1999) is incorporated with the following insert under (a): "The following factors shall be used to evaluate offerors and are in descending order of importance: (A) Technical Approach/Logistical Capabilities, (B) Management Approach, (C) Key Personnel, (D) Past Performance, (E) Socio Economic Status / Usage, and (F) Price. Please refer to Attachment 4 for additional submission instructions and evaluation procedures. Provision 52.212-3, Offeror Representations and Certifications - Commercial Items (August 2009) is incorporated. Contractors shall submit their Online Representation and Certification Application (ORCA) at the following portal: http://orca.bpn.gov. FAR Clauses 52.212-4, Contract Terms and Conditions - Commercial Items (March 2009), 52.212-4 Contract Terms and Conditions-Commercial Items Alternate I (March 2009), and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (April 2010) apply to this solicitation. The following additional clauses under FAR 52.212-5 are applicable: (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (September 2006); (2) 52.219-8, Utilization of Small Business Concerns (May 2004); (3) 52.219-9 Small Business Subcontracting Plan (April 2008) with its Alternate II (Oct 2001); (4) 52.219-16, Liquidated Damages-Subcontracting Plan (January 1999); (5) 52.219-25, Small Disadvantaged Business Participation Program-Disadvantaged Status and Reporting (April 2008); (6) 52.222-3, Convict Labor (June 2003); (7) 52.222-19, Child Labor - Cooperation with Authorities and Remedies (August 2009); (8) 52.222-21, Prohibition of Segregated Facilities (February 1999); (9) 52.222-26, Equal Opportunity (March 2007; (10) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (September 2006); (11) 52.222-36, Affirmative Action for Workers with Disabilities (June 1998); (12) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (September 2006); (13) 52.222-54, Employment Eligibility Verification (January 2009); (14) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (October 2003).

In addition, the following FAR provisions and clauses are also applicable:
(1) 52.203-3, Gratuities (April 1984); (2) 52.203-13 Contractor Code of Business Ethics and Conduct (April 2010) (3) 52.204-4, Printed or Copied Double-Sided on Recycled Paper (August 2000); (4) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations-Representation (July 2009); (5) Provision 52.216-31, Time-and-Materials/Labor-Hour Proposal Requirements-Commercial Item Acquisition (February 2007); (6) 52.223-6, Drug Free Workplace (May 2001); (7) 52.224-1, Privacy Act Notification (April 1984); (8) 52.224-2, Privacy Act (April 1984); (9) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008); (10) 52.232-18, Availability of Funds (April 1984); (11) 52.237-3, Continuity of Services (Jan 1991).

This solicitation incorporates the following Homeland Security Acquisition Regulation (HSAR) provisions and clauses: (1) 3052.242-71, Dissemination of Contract Information (December 2003) and (2) 3052.242-72, Contracting Officer's Technical Representative (December 2003).

The submission of responses to clause HSAR 3052.209-72 shall be within Volume III, Price Proposal of the offer.

Full text of the FAR and HSAR provisions and clauses can be found at: http://farsite.hill.af.mil.

Refer to Attachment 3 for additional provisions, clauses, terms and conditions to include the ordering procedures, which are incorporated by full text.

MINIMUM AND MAXIMUM THRESHOLDS: Total aggregate of all orders placed against this IDIQ contract will not exceed $50,000,000.00 over five (5) years. The total guaranteed minimum for the base year of this contract is $170,000.00.

Central Contractor Registration (CCR): Prospective awardees shall be registered in the CCR database prior to award. Further information on CCR registration can be obtained at the following website: http://www.ccr.gov.

LISTING OF ATTACHMENTS AND APPENDICES:

Attachment - 1. Statement of Work

Appendix I Legacy INS Drug-Free Workplace Program
Appendix II HHS Specimen Collection Handbook
Appendix III 2000 Labor Agreement
Appendix IV Weapons Carrying Positions
Appendix V Duty Locations
Appendix VI Cities Requiring Collection Facilities within 60 Mile Radius
Appendix VII Instructional Handsheet for Physical Examination and Scoresheet
Appendix VIII Statement of Employee Responsibility for Maintenance of Physical Conditioning
Appendix IX Medical Examination and History Report (part 1) and Consent for Fitness/Performance Test (part 2)                                                    Appendix X Federal Protective Service Medical Standards                          Appendix XI Definitions

Attachment - 2. MS Excel Spreadsheet ---Schedule of Supplies of Services

Attachment - 3. Additional Provisions, Clauses, Terms and Conditions in Full Text including the Ordering Procedures

Attachment - 4. Submission Instructions to Offerors and Evaluation Procedures

Attachment - 5. Sample of Subcontracting Plan

Attachment - 6. Past Performance Questionnaire

All questions concerning this synopsis/solicitation must be directed in writing via email to Juanita.Jones1@dhs.gov and Carmen.Rios1@dhs.gov by no later than 2:00 PM Eastern July 29, 2010. No questions or inquiries will be accepted by telephone. The distribution of any amendments regarding this acquisition will be accomplished solely through FedBizOpps website. Interested parties are responsible for monitoring this website to assure that they have the most up-to-date information about this acquisition.