Medical Center Laundry and Linen Processing Services, Mann-Grandstaff VA Medical Center

THIS IS A SOURCES SOUGHT NOTICE ONLY.  This is not a solicitation for bids, proposals, proposal abstracts, or quotations.  The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement.  The responses received from interested contractors will assist the Government in determining the appropriate acquisition method.

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources which can provide the following services:

• Title: Medical Center Laundry and Linen Processing Services

• NAICS Code: 812320 - Drycleaning and Laundry Services (except Coin-Operated)

• Locations for pick up / delivery:
  1. Mann-Grandstaff VA Medical Center, Spokane WA
• Background:
  1. The Mann-Grandstaff VA Medical Center located in Spokane, WA has a temporary need to contract out for medical center laundry and linen processing services due to a temporary facility closure for repairs.
• Tasks:
  1. The Contractor shall furnish all labor, equipment, supervision (Plant Manager), management (Contract Manager), supplies, bulk delivery carts, transportation, and facilities necessary to perform contractor owned/contractor operated bulk laundry/linen services. The VA estimates 610,000 lbs. processed per year based on 2025 bulk weight volume processed.
  2. Clean linen delivery and soiled linen pickup shall be between 6:30am and 8:30am Monday, Wednesday, and Friday at the Mann-Grandstaff VA Medical Center.
  3. Bulk laundry/linen shall processed and returned within 3 business days after being picked up.
  4. The Contractor shall clean with a tuberculocidal germicide/disinfectant all carts after unloading the soiled linen and prior to loading carts with clean linen.

• Special Requirements:
  1. All work shall be performed under sanitary conditions as specified by Joint Commission (JC) and Association of Linen Management (ALM) www.almnet.org.  In the facility, physical separation, through the presence of a barrier wall and the use of pass-through equipment is required to maintain positive air pressure in the clean section relative to a negative air pressure in the soiled section. The Laundry Plant layout/design should incorporate a “design for asepsis” where clean linen does not come into contact with soiled linens nor share the same physical space, thus avoiding cross-contamination or reintroduction of bacteria once processed.

• Period of Performance: TBD

Potential candidates having the capabilities necessary to provide the above stated services are invited to respond to this Sources Sought Notice via e-mail to William Havens at william.havens@va.gov and Danielle Carrico at Danielle.Carrico@va.gov no later than 3/18/2026 at 5PM PT. No telephone inquiries will be accepted.

RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION: 

• Company name
• UEI # (sam.gov)
• Address of laundry processing facility
• Business size
• Point of contact name, phone number, and e-mail address
• Capability statement
• GSA Federal Supply Schedule contract, if applicable 

Disclaimer and Important Notes:  This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies.  Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement.  There is no solicitation available at this time.