MediaLab Software Subscription - RFQ

The William Beaumont Army Medical Center (WBAMC) at Fort Bliss, Texas, operating under the Department of the Army Medical Command, is seeking a 12-month software subscription for MediaLab Software to support its Department of Pathology and Area Laboratory Services operations. The procurement targets six specific software modules including Inspection Proof (supporting up to five CLIA numbers), Document Control, Compass, IQE-CAPA, Personnel Documentation, and Compliance & CE, designed to enhance laboratory management functions such as CAP checklist management, competency tracking, non-conforming event handling, and compliance training. The subscription will serve 175 users across the laboratory system and requires firm fixed price arrangements. The government will evaluate vendors based on technical acceptability, past performance, and price fairness criteria. This Request for Quotation (RFQ W81K0025QA164) was posted on August 4, 2025, with an extremely tight deadline requiring quotes to be submitted by August 5, 2025, at 3 PM Central Time.

This solicitation operates without any small business set-aside designations, making it open to all responsible sources who may submit bids, proposals, or quotations for consideration. No incumbent contractor or current service provider information is specified in the available documentation, and no budget ranges or award values are disclosed in the solicitation materials. The contract period spans exactly one year from August 7, 2025, to August 6, 2026, covering the full 12-month subscription period for the software modules. Performance will occur at the AMC Beaumont Bliss - MM location at 11156 Edwards Street, East Biggs Airfield, Fort Bliss, Texas, with the selected contractor bearing responsibility for all transportation costs associated with delivery. The solicitation falls under NAICS code 513210 for Software Publishers and PSC code DA10 for IT and Telecom Business Application Software as a Service.