McConnell AFB Ballroom A/V Refresh

The Department of the Air Force Air Mobility Command, through the 22nd Contracting Squadron at McConnell Air Force Base, is conducting market research for an audio/visual system upgrade for the Pulley Ballroom at the Dole Community Center. This sources sought announcement seeks qualified vendors capable of replacing the outdated A/V system with a modern, flexible solution to support formal military events including promotion ceremonies, change of commands, retirements, and leadership school graduations. Key performance objectives include implementing a stage-level connectivity panel with HDMI and audio inputs, improving sound quality, enhancing visual capabilities with high-resolution displays, and installing a theatrical/stage lighting system. The project requires a mandatory site visit during the solicitation period, detailed equipment evaluation of existing systems including NEC projectors and Shure wireless microphones, stage connectivity solutions, user training, and complete system documentation. Evaluation criteria will focus on best value equipment approaches, cost-effective lighting integration, technical connectivity solutions, and minimizing operational disruption during installation. Responses to this sources sought are due by August 6, 2025, at 4:30 PM CST, with submissions directed to A1C Mohammed Diallo and 1st Lt Victoria Longava.

This opportunity is designated as a Total Small Business set-aside, indicating that only small businesses are eligible to compete for the eventual contract award. No current contractors or incumbents are identified in the documentation, suggesting this may be a new requirement or the government is seeking fresh vendor capabilities. While no specific award values or budget ranges are disclosed in this sources sought notice, the comprehensive nature of the A/V upgrade including modern displays, sound systems, lighting, and connectivity solutions suggests a substantial investment. The project includes a minimum 2-year comprehensive warranty requirement on all new equipment and installations, indicating the government's expectation for long-term system reliability. The timeline focuses on creating a user-friendly system accessible to military personnel with varying technical skill levels, emphasizing the need for intuitive operation and thorough training documentation.