Material Support Integrator

Added: Jun 19, 2014 4:05 pm ***********RFP FA8125-14-R-0001 Amendment 0003******************

Amendment FA8125-14-R-0001-0003 is attached.  Amendment 0003 is to provide answers to questions submitted by industry.  Responses to Questions are provided in the attachment titled Responses to Questions 19 Jun 14.

Added: Jun 13, 2014 5:59 pm ******************RFP FA8125-14-R-0001 Amendment 0002***********

Amendment FA8125-14-R-0001-0002 is attached.  Amendment 0002 is to provide answers to questions submitted by industry.  Questions and Responses are provided in the attachment titled Responses to Question 13 June 14. 

The closing date for any additional questions is 18 June 2014 @ 4:00pm CST.

Added: May 30, 2014 5:22 pm ***********RFP FA8125-14-R-0001 Amendment 0001*****************

An amendment FA8125-14-R-0001-0001 is attached.  Included in the amendment is responses to questions received from Industry regarding RFP FA8125-14-R-0001 posted on 19 May 2014.  Also, a revised Attachment 1- Addendum to FAR 52.212-1 Instructions To Offerors Revision 1- 30 May 2014 is attached. 

Please ensure a signed copy of all RFP Amendments are included with your proposal.

Added: May 19, 2014 3:47 pm ******************FORMAL RFP*********************************

Formal RFP FA8125-14-R-0001 is attached with a response date of 07 July 2014. 

Changes have been made to Attachment 1-Addendum to FAR 52.212-1 Instructions to Offerors and Attachment 2-Addendum to FAR 52.212-2 Evaluation Factors for Award. 
 
Attachment 3-Cross Reference Matrix has been added and must be included in your Technical Volume.
 
Attachment 4- Past Performance Information (PPI) Tool has been added.  This tool is used in submitting your Past Performance Information.  Detailed instructions are included in Attachment 1.

Exhibits 1, 2 and 3 have been revised.

Added: May 01, 2014 5:39 pm ****************************SYNOPSIS***********************************

Services Non-Personal: The Air Force intends to solicit and issue a 100% small business set aside contract for the following services: The Oklahoma City Air Logistics Complex (OC-ALC) is comprised of five (5) major groups located in twenty seven (27) different buildings across six square miles at Tinker Air Force Base (TAFB). The number of buildings could increase over the life of this requirement. The groups perform a variety of aircraft, propulsion, and commodities related maintenance and support work. All of the groups require non aircraft shop support related items and Personnel Protective Equipment (PPE). Automated Point of Use (POU) devices are utilized by the Complex to issue these PPE and common use items such as drills, reamers, cutting tools, abrasives and common construction material in support of the maintenance, repair, and overhaul of aircraft, engines, commodities and production related equipment. The POU is an automated device using Automated Point of Use Databases (APUDs) to track and update the usage of items contained within the various POU devices. There are currently seventeen (17) non-automated storage areas or cribs and 202 automated POU locations and 359 POU pieces of equipment containing trays or bins for distribution of materials. The number of automated POU locations is expected to increase during the life of this requirement. The contract will require the procurement of approximately 11K line items per month and the database generates approximately 20K transactions per month. The number of line items and transactions could increase over the life of this contract. The OC-ALC has a need for a Material Support Integrator (MSI) to effectively manage this requirement.

The solicitation will be issued as a request for proposal (RFP) FA8125-14-R-0001. The government anticipates award of a Commercial Firm Fixed Price contract

This is a Total Small Business Set-Aside.

NAICS code is 561210

Anticipated Solicitation Release Date: 16 May 2014

Anticipated Response Date: 30 June 2014

The proposed 30-day phase in period is 19 Nov 2014 - 18 Dec 2014.
The proposed basic period of performance (PoP) is: 19 Dec 2014 - 18 Nov 2015
The proposed PoP for Option Year 1 is: 19 Nov 2015 - 18 Nov 2016
The proposed PoP for Option Year 2 is: 19 Nov 2016 - 18 Nov 2017
The proposed PoP for Option Year 3 is: 19 Nov 2017 - 18 Nov 2018
The proposed PoP for Option Year 4 is: 19 Nov 2018 - 18 Nov 2019

The RFP will be available for download on or about the release date from https://www.fbo.gov . Registration at http://www.sam.gov is required to receive any award. Electronic procedures will be used for this award. Interested persons may identify their interest and capability to respond to the requirement or submit proposals on or before the closing date of the formal RFP. All proposals will be considered. For further information concerning this requirement, contact Joseph Sachleben at joseph.sachleben.1@us.af.mil  , phone 405-739-2510 or Jill Graham at bobbi.graham@us.af.mil  ,phone 405-734-5674.

Added: May 01, 2014 5:28 pm ****************************************************************************
Updated Exhibit 1 Common Use Item List attached.  Note there may be more changes before release of the official RFP.

Added: Mar 26, 2014 12:42 pm ********************************************************************
Industry questions and answers from MSI Pre-Solicitation Conference and Site Visits are attached 

Added: Mar 07, 2014 4:54 pm ***************************************************************************
The Pre-Solicitation Conference Slides are attached to this notice update.

Please submit all questions by e-mail to joseph.sachleben.1@us.af.mil no later than 1600 CST 18 March 2014.

Added: Feb 14, 2014 4:03 pm ************************************************************************
The TAFB Oklahoma City Air Logistics Center (OC-ALC)
Material Support Integrator
RFP: FA8125-14-R-0001
Tinker AFB intends to conduct a site visit for the Material Support Integrator effort. All interested parties that wish to attend must RSVP to Joseph Sachleben at joseph.sachleben.1@us.af.mil  and Jill Graham at bobbi.graham@us.af.mil  by 28 February 2014. Please list all of the respresentatives from your company that will be attending. There is a maximum of three (3) visitors per offeror. Each individual attending shall provide a valid driver's license or Government ID to obtain access to Tinker AFB. If you have the proper government identification to access Tinker AFB, reservations are still required and additional instructions regarding the site visit will be provided.

DATE: 10 March 2014 - 14 March 2014 (To be determined by the Government)

PLACE: Tinker Air Force Base

TIME: To be determined

Please provide the following information in your RSVP:
1. Name and title of each attendee
2. Organization name and cage code
3. Primary Point of Contact (POC) for your organization
a. Name
b. E-mail address
c. Phone number
d. Mailing address

You will be notified of your scheduled date/time by 1700 CST 4 March 2014.

Added: Feb 05, 2014 4:34 pm

PRE-SOLICITATION CONFERENCE SCHEDULED

WHEN:  5 MARCH 2014

DETAILS IN ATTACHED DOCUMENTS TITLED

Pre-Solicitation Conference Letter
Pre-Solicitation Conference Information

Added: May 16, 2013 4:46 pm Modified: Feb 05, 2014 3:55 pmTrack Changes

__________________________________________________________________________
DRAFT REQUEST for PROPOSAL 
OC-ALC Material Support Integrator

This Request for Information only is being utilized for market research in accordance with (IAW) Federal Acquisition Regulation (FAR) part 15.201(e). This is not a Request for Proposal, and the government does not intend to make an award on the basis of this Request for Information or otherwise pay for the information solicited herein.

BACKGROUND
The Oklahoma City Air Logistics Complex (OC-ALC) is comprised of five (5) major groups located in twenty seven (27) different buildings across six square miles at Tinker Air Force Base (TAFB). The number of buildings could increase over the life of this requirement. The Government will provide 2646sq. ft. of Industrial space and 560sq. ft. of admin space and the required computers to access the database. The groups perform a variety of aircraft, propulsion, and commodities related maintenance and support work. All of the groups require non aircraft shop support related items and Personnel Protective Equipment (PPE). Automated Point of Use (POU) devices are utilized by the Complex to issue these PPE and common use items such as drills, reamers, cutting tools, abrasives and common construction material in support of the maintenance, repair, and overhaul of aircraft, engines, commodities and production related equipment. The POU is an automated device using Automated Point of Use Databases (APUDs) to track and update the usage of items contained within the various POU devices. There are currently seventeen (17) non-automated storage areas or cribs and 202 automated POU locations and 359 POU pieces of equipment containing trays or bins for distribution of materials. The contract currently requires approximately 11K line items per month and the database generates approximately 20K transactions per month. These estimates are expected to increase throughout the life of the contract. The OC-ALC has a need for a Material Support Integrator (MSI) to effectively manage this requirement.

SCOPE OF WORK
The MSI shall maintain a comprehensive program for the OC-ALC inventory management systems to include common use items and POU devices. The contractor shall maintain day-to-day operations to include all labor, supervision, materials, tools, equipment, PPE, interim storage, transportation, and incidentals. The contractor shall be responsible for obtaining material and supply agreements with individual vendors to provide all the PPE and materials identified in draft Exhibit 1, POU Common Use Item List (CUIL). The contractor shall provide program management, strategic analysis for future needs, recommendations to increase efficiencies, recommendations for replacement of items which become obsolete, improve cost savings and ensure compliance with applicable laws, directives, and regulatory requirements.

A Firm Fixed Price (FFP) type contract is contemplated.

The proposed basic period of performance (PoP) is: 19 Dec 2014 - 18 Nov 2015

The proposed PoP for Option Year 1 is:  19 Nov 2015 - 18 Nov 2016

The proposed PoP for Option Year 2 is:  19 Nov 2016 - 18 Nov 2017

The proposed PoP for Option Year 3 is:  19 Nov 2017 - 18 Nov 2018

The proposed PoP for Option Year 4 is:  19 Nov 2018 - 18 Nov 2019

The estimated award date is 17 November 2014.  

System for Award Management (SAM) is required to receive any award.  Contractors can register electronically at https://www.sam.gov/portal/public/SAM/ .   The NAICS code for this requirement is 561210 with a size standard of $35,500,000.  

Interested persons may identify their interest and capability to respond to the requirement, attend the Pre-solicitation Conference scheduled for 5 Mar 2014(details posted soon as mod to this notice), and/or submit proposals once the official RFP is released.  Electronic procedures will be used for this solicitation through FedBizOps at https://www.fbo.gov/.  No telephone requests. Authority is 10 USC 2304 (c) (1).  

For further information contact:  Joseph L. Sachleben, Contracting Specialist, joseph.sachleben.1@us.af.mil, or Jill Graham, Contracting Officer, bobbi.graham@us.af.mil , Fax 405-734-1142.

Added: May 16, 2013 4:46 pm Modified: Jun 17, 2013 5:16 pmTrack Changes

Please see attached government responses to RFI questions submitted by industry.

__________________________________________________________________________
REQUEST FOR INFORMATION
OC-ALC Material Support Integrator

This Request for Information only is being utilized for market research in accordance with (IAW) Federal Acquisition Regulation (FAR) part 15.201(e). This is not a Request for Proposal, and the government does not intend to make an award on the basis of this Request for Information or otherwise pay for the information solicited herein.

BACKGROUND
The Oklahoma City Air Logistics Complex (OC-ALC) is comprised of five (5) major groups located in twenty seven (27) different buildings across six square miles at Tinker Air Force Base (TAFB). The number of buildings could increase over the life of this requirement. The Government will provide 2646sq. ft. of Industrial space and 560sq. ft. of admin space and the required computers to access the database. The groups perform a variety of aircraft, propulsion, and commodities related maintenance and support work. All of the groups require non aircraft shop support related items and Personnel Protective Equipment (PPE). Automated Point of Use (POU) devices are utilized by the Complex to issue these PPE and common use items such as drills, reamers, cutting tools, abrasives and common construction material in support of the maintenance, repair, and overhaul of aircraft, engines, commodities and production related equipment. The POU is an automated device using Automated Point of Use Databases (APUDs) to track and update the usage of items contained within the various POU devices. There are currently twenty 20 non-automated storage areas or cribs and 179 automated POU locations and 343 POU pieces of equipment containing trays or bins for distribution of materials. The contract currently requires approximately 11K line items per month and the database generates approximately 20K transactions per month. These estimates are expected to increase throughout the life of the contract. The OC-ALC has a need for a Material Support Integrator (MSI) to effectively manage this requirement.

SCOPE OF WORK
The MSI shall maintain a comprehensive program for the OC-ALC inventory management systems to include common use items and POU devices. The contractor shall maintain day-to-day operations to include all labor, supervision, materials, tools, equipment, PPE, interim storage, transportation, and incidentals. The contractor shall be responsible for obtaining material and supply agreements with individual vendors to provide all the PPE and materials identified in draft Exhibit 1, POU Common Use Item List (CUIL). The contractor shall provide program management, strategic analysis for future needs, recommendations to increase efficiencies, recommendations for replacement of items which become obsolete, improve cost savings and ensure compliance with applicable laws, directives, and regulatory requirements.

OC-ALC Material Support Integrator Market Research Questions

1) Does your company currently provide these services in the market place? If yes please describe the type and scope of work. List at least one of the companies for whom you provide these services.
2) Tinker has an extensive network of Automated Point of Use Equipment (currently AutoCrib). Does your company have any experience with Automated Inventory products? If yes, please describe the types of Automated Equipment and the brands you have used.
3) Would your company be able to support the estimated item usage shown in draft Exhibit 1, POU Common Use Item List?
4) There are approximately 27 buildings, 10,000 users and 179 Point of Use locations and 343 POU pieces of equipment spread across Tinker Air Force Base? Would your company be able to support the scope, complexity, and magnitude of this contract? If yes, please briefly describe experience related to the MSI contract.
5) Would your company be willing to price the service separately on a Firm Fixed Price monthly basis for providing labor, supervision, materials, tools, equipment, PPE, interim storage, transportation, incidentals to ensure Material Support Integration for the OC-ALC at Tinker Air Force Base (TAFB)? In this scenario, your company would provide separate firm fixed prices for the common use item list and for the service fee.
6) The Government is contemplating a Period of Performance of 3-5 years.
a. Would your company be willing to provide Firm Fixed Price for draft Exhibit 1, POU Common Use Item List Example, for a 5 year period?
b. What are your concerns regarding a 5-year period of performance?
7) If the contract term is for 5 years, do you believe an Economic Price Adjustment (EPA) would be necessary with any of the items associated with the draft Exhibit 1, POU Common Use Item List Example? If so, please describe and list by ELIN number. Has your company ever used the EPA clause as prescribed in FAR part 16.203-4?
8) The Government anticipates the contract line item number (CLIN) structure outlined below that incorporates firm fixed price (FFP) CLIN's and not separately priced (NSP) CLIN's. Please provide any suggestions/comments you might have.
a. 0001 FFP Common Use Items
b. 0002 FFP MSI Inventory Management
c. 0003 NSP Data and Reports
d. 0004 FFP Phase-in
9) Would your company be able to provide a service related to recommending consolidation of products, inventory reduction, and product improvement recommendations as part of the inventory management improvement report?
10) Will your company be able to form teaming/partnership agreements with vendors/manufacturers in order to support approximately 8,000 items? If yes please provide a brief description of some on the agreements your company has in place with current vendors.
11) The government is contemplating a contract under NAICS Code 561210. Do you have any concerns regarding the use of NAICS 561210 for this acquisition?
12) Is your company a small business under the 561210 NAICS code?

Added: May 16, 2013 4:46 pm

REQUEST FOR INFORMATION
OC-ALC Material Support Integrator

This Request for Information only is being utilized for market research in accordance with (IAW) Federal Acquisition Regulation (FAR) part 15.201(e). This is not a Request for Proposal, and the government does not intend to make an award on the basis of this Request for Information or otherwise pay for the information solicited herein.

BACKGROUND
The Oklahoma City Air Logistics Complex (OC-ALC) is comprised of five (5) major groups located in twenty seven (27) different buildings across six square miles at Tinker Air Force Base (TAFB). The number of buildings could increase over the life of this requirement. The Government will provide 2646sq. ft. of Industrial space and 560sq. ft. of admin space and the required computers to access the database. The groups perform a variety of aircraft, propulsion, and commodities related maintenance and support work. All of the groups require non aircraft shop support related items and Personnel Protective Equipment (PPE). Automated Point of Use (POU) devices are utilized by the Complex to issue these PPE and common use items such as drills, reamers, cutting tools, abrasives and common construction material in support of the maintenance, repair, and overhaul of aircraft, engines, commodities and production related equipment. The POU is an automated device using Automated Point of Use Databases (APUDs) to track and update the usage of items contained within the various POU devices. There are currently twenty 20 non-automated storage areas or cribs and 179 automated POU locations and 343 POU pieces of equipment containing trays or bins for distribution of materials. The contract currently requires approximately 11K line items per month and the database generates approximately 20K transactions per month. These estimates are expected to increase throughout the life of the contract. The OC-ALC has a need for a Material Support Integrator (MSI) to effectively manage this requirement.

SCOPE OF WORK
The MSI shall maintain a comprehensive program for the OC-ALC inventory management systems to include common use items and POU devices. The contractor shall maintain day-to-day operations to include all labor, supervision, materials, tools, equipment, PPE, interim storage, transportation, and incidentals. The contractor shall be responsible for obtaining material and supply agreements with individual vendors to provide all the PPE and materials identified in draft Exhibit 1, POU Common Use Item List (CUIL). The contractor shall provide program management, strategic analysis for future needs, recommendations to increase efficiencies, recommendations for replacement of items which become obsolete, improve cost savings and ensure compliance with applicable laws, directives, and regulatory requirements.

OC-ALC Material Support Integrator Market Research Questions

1) Does your company currently provide these services in the market place? If yes please describe the type and scope of work. List at least one of the companies for whom you provide these services.
2) Tinker has an extensive network of Automated Point of Use Equipment (currently AutoCrib). Does your company have any experience with Automated Inventory products? If yes, please describe the types of Automated Equipment and the brands you have used.
3) Would your company be able to support the estimated item usage shown in draft Exhibit 1, POU Common Use Item List?
4) There are approximately 27 buildings, 10,000 users and 179 Point of Use locations and 343 POU pieces of equipment spread across Tinker Air Force Base? Would your company be able to support the scope, complexity, and magnitude of this contract? If yes, please briefly describe experience related to the MSI contract.
5) Would your company be willing to price the service separately on a Firm Fixed Price monthly basis for providing labor, supervision, materials, tools, equipment, PPE, interim storage, transportation, incidentals to ensure Material Support Integration for the OC-ALC at Tinker Air Force Base (TAFB)? In this scenario, your company would provide separate firm fixed prices for the common use item list and for the service fee.
6) The Government is contemplating a Period of Performance of 3-5 years.
a. Would your company be willing to provide Firm Fixed Price for draft Exhibit 1, POU Common Use Item List Example, for a 5 year period?
b. What are your concerns regarding a 5-year period of performance?
7) If the contract term is for 5 years, do you believe an Economic Price Adjustment (EPA) would be necessary with any of the items associated with the draft Exhibit 1, POU Common Use Item List Example? If so, please describe and list by ELIN number. Has your company ever used the EPA clause as prescribed in FAR part 16.203-4?
8) The Government anticipates the contract line item number (CLIN) structure outlined below that incorporates firm fixed price (FFP) CLIN's and not separately priced (NSP) CLIN's. Please provide any suggestions/comments you might have.
a. 0001 FFP Common Use Items
b. 0002 FFP MSI Inventory Management
c. 0003 NSP Data and Reports
d. 0004 FFP Phase-in
9) Would your company be able to provide a service related to recommending consolidation of products, inventory reduction, and product improvement recommendations as part of the inventory management improvement report?
10) Will your company be able to form teaming/partnership agreements with vendors/manufacturers in order to support approximately 8,000 items? If yes please provide a brief description of some on the agreements your company has in place with current vendors.
11) The government is contemplating a contract under NAICS Code 561210. Do you have any concerns regarding the use of NAICS 561210 for this acquisition?
12) Is your company a small business under the 561210 NAICS code?