Material Handling Equipment Maintenance Group 15

The Defense Commissary Agency (DeCA) is conducting market research through this Pre-Solicitation Notice to identify qualified vendors capable of providing Preventive Maintenance (PM) and Unscheduled Repair Services for Material Handling Equipment (MHE) at five designated commissary locations in Mississippi and Louisiana: Columbus AFB, Gulfport NCBC, Keesler AFB, Meridian NAS, and New Orleans NAS. This is a Sources Sought Notice for informational and planning purposes only, and the government will not reimburse response costs. Interested vendors must submit a capability package by February 3, 2026, including company information, CAGE Code, UEI, business size classification under NAICS 811310, relevant GSA Schedule or contract vehicles, and a capability statement not exceeding three pages that demonstrates experience with MHE preventive maintenance and repair services. Vendors should identify their geographic service coverage and provide any comments or recommendations regarding the draft requirement; those located within or near the designated service areas are particularly encouraged to respond. No formal evaluation criteria have been specified at this pre-solicitation stage, as the government is using this notice to assess market availability and capability prior to developing the final solicitation strategy.

The contract presents no set-aside designations, and no incumbent contractor information is provided in this notice. The requirement encompasses maintenance and repair services for a total of 31 material handling equipment units and 28 battery chargers distributed across the five locations, with the equipment including various forklift types (electric, propane, and gasoline-powered), pallet jacks (electric walkie, walkie stacker, and walkie-rider models), and battery chargers in 24-volt and 36-volt configurations. Under the proposed Performance Work Statement (PWS), the contractor would provide quarterly preventive maintenance on a Firm Fixed Price basis and unscheduled repairs on a Time and Material basis, with repair estimates due within 16 working hours and completion required within seven working days. The contract requires all replacement parts to be OEM-certified and new, maintenance of service history reports submitted quarterly, compliance with OSHA and DOD safety requirements, and service availability Monday through Friday from 8:00 a.m. to 5:00 p.m. local time. No specific award value or contract duration is disclosed in this pre-solicitation notice.