Maintenance on the BBG UPS Power Supply System

Added: Aug 11, 2015 4:30 pm Modified: Aug 18, 2015 12:28 pmTrack Changes As of August 18, 2015, this solicitation is hereby amended to correct the NAICS Code as 811219 - Other Electronic and Precision Equipment REpair and Maintenance.  Size Standard is $ 20.5M.  All other aspects of this solicitation shall remain the same.

  This solicitation is hereby extended once again through August 19, 2015 at
  12:00 p.m. EST.  All other aspects of this solicitation shall remain the same.

Maintenance on the BBG UPS POWER SUPPLY SYSTEM

Combined Synopsis/Solicitation

BBG50-S-15-00022

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number: BBG50-S-15-00022 is issued as a Request for Proposal (RFP) and a contract will be issued using simplified acquisitions procedures, Sub Part 13 and 52.212-4, Contract Terms and Conditions - Commercial Items.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-072 dated July 2, 2015.

(iv) The Contracting Officer (CO) has found and determined that the nature of the services to be provided is appropriate for a full & open procurement.  This is a 100% total small business set-aside.  The North American Industry Classification System (NAICS) Code for this acquisition is 811219 WITH A SMALL BUSINESS SIZE STANDARD OF $ 20.5 M.

(v) The Contractor shall provide the following:

BBG'S INFORMATIONAL NEEDS

The Broadcasting Board of Governors (BBG) has a requirement for a contractor to schedule maintenance to replace expired batteries in the UPS electrical center.  Supply and install 280 batteries for the Uninterruptible Power Supply System (UPS).  Dispose of old batteries per EPA guidelines. 

     Safe Work Practices:  Minimum requirements - The contractor shall lock out, tag out electrical systems and use the required personal protective gear (ppe) .  The contractor shall properly dispose of old batteries per EPA guidelines.  (See Statement of Work for more details).

 (vi)  The Federal Acquisition Regulation (FAR) provision FAR 52-212-1 instruction to Offerors-Commercial Items, applies to this solicitation FAR Provisions and clauses may be obtained from the internet Web address at: http://acquisition.gov/far/index.html.  Interested contractors who are capable of providing these services should submit a proposal identifying capabilities as noted below.  The contractor shall demonstrate the ability and experience in providing the required services. 

(vii) Work can begin upon the issue of a contract.  The Government will award a Commercial Item, Firm-Fixed Order resulting from this RFP to the responsible offeror whose offer conforming to the RFP will be most advantageous to the Government, based on technical, price and past performance in the solicitation.    When combined, technical evaluation factors are significantly more important than cost/price.   

The following factors listed in order of importance shall be addressed in the technical proposals and shall be used to evaluate proposals:

1. 
   
2. Qualifications
   
3. Pricing
   
4. Past Performance
   

Best Value is defined as the expected outcome of an acquisition that, in the government's estimation, provides the greatest overall benefit in response to the requirement, in accordance with FAR 2.101.

The Government reserves the right to make a selection based upon the initial quote submissions so the offeror should submit its best terms in the initial quote.  The government may also determine to make no award.

Pursuant to FAR 15.305(a) (2) (iv), in the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorable on past performance, and

In the event offerors did not complete the responsibility and certification portion of the SAM registration they shall include completed copy of the provision at FAR Subpart 52.212-3 (Offeror Representations and Certifications - Commercial Items) with its offer. 

To ensure consideration for the intended solicitation, PLEASE include the solicitation title and number on your proposal BBG50-S-15-00022.

This provision can be found at the following website https://www.acquisition.gov/Far/; if requested by an offeror, a copy of FAR subpart 52.212-3 can be obtained by contacting the Contracting Officer.

(viii) The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. There are no addenda to the provision.

(ix) The provision at FAR Subpart 52.212-2 [Evaluation of Commercial Items] is hereby incorporated by reference into this combined synopsis/solicitation. The below-stated technical evaluation sub factors, when combined, are significantly more important than price in the BBG's overall evaluation of an Offeror's proposal.  Past performance will also be considered [see FAR Subpart 15.304 (Evaluation Factors and Significant Sub factors)]. In order to help the Government in its evaluation of past performance, Offerors shall provide at least three (3) current references for similar contracts. The technical evaluation sub factors in descending order of importance are compliance with the technical requirements specified herein and ability to deliver on or before the stated PoP requirement.

(x) Offerors are to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

(xi) The clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. There are no addenda to the clause.

(xii) FAR Clause 52.212-5 [Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items] applies to this acquisition and incorporates the following clauses: FAR Clause 52.203-6 [Restrictions on Subcontractor Sales to the Government, with Alternate I (41 U.S.C. 253g and 10 U.S.C. 2402)]; FAR Clause 52.222-21 [Prohibition of Segregated Facilities]; FAR Clause 52.222-26 [Equal Opportunity (E.O. 11246)]; FAR Clause 52.222-35 [Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (38 U.S.C. 4212)]; FAR Clause 52.222-36 [Affirmative Action for Workers with Disabilities (29 U.S.C. 793)]; FAR Clause 52.225-1 [Buy American Act - Supplies (41 U.S.C. 10a-10d)]; FAR Clause 52.232-18 [Availability of Funds]; FAR Clause 52.232-33 [Payment by Electronic Funds Transfer -- Central Contractor Registration (31 U.S.C. 3332)]; FAR Clause 52.239-1 [Privacy or Security Safeguards (5 U.S.C. 552a)]; FAR Clause 52.217-8 Extend Term of Contract.

(xiii) The Offeror shall note an award will be made based on Firm-fixed Price and review of the Technical Capabilities, Experience and Pricing, Client will assess the following in determining

award. 

Proposals shall be priced on a firm-fixed price for the full databases containing the above reference information in electronic form, accessible via internet.  The Contractor's proposed prices shall include wages; overhead, general and administrative expenses, and profit.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this acquisition.

(xv) The deadline for Questions is COB on August 13, 2015.   Amendment with Questions & Answers expected to be posted by COB on August 14, 2015.  Offerors shall submit a Price Proposal that states the Offeror's proposed firm-fixed-price for the Statement of Work attached.  Proposals are due by 2:00 p.m. EST on August 17, 2015 at the following address: Broadcasting Board of Governors (BBG), Office of Contracts, suite 4360, Cohen Building, 330 Independence Ave., S.W., Washington, DC 20237, Attention: Ms. Seneca Belinfontie.  If emailing proposal, please send to Request-for-Proposals@voanews.com and follow-up with a phone call to Ms. Seneca Belinfontie @ (202) 203-4944 to confirm receipt.

(xvi) Information regarding this combined synopsis/solicitation can be obtained by contacting the Contract Specialist, Ms. Seneca Belinfontie, at (202) 203-4944, or via e-mail at Request-for-Proposals@voanews.com.  Any Offeror may submit an offer, which shall be considered by the Broadcasting Board of Governors.

This solicitation is hereby extended once again through August 19, 2015 at
12:00 p.m. EST. All other aspects of this solicitation shall remain the same.

Maintenance on the BBG UPS POWER SUPPLY SYSTEM

Combined Synopsis/Solicitation

BBG50-S-15-00022

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(ii) The solicitation number: BBG50-S-15-00022 is issued as a Request for Proposal (RFP) and a contract will be issued using simplified acquisitions procedures, Sub Part 13 and 52.212-4, Contract Terms and Conditions - Commercial Items.
(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-072 dated July 2, 2015.

(iv) The Contracting Officer (CO) has found and determined that the nature of the services to be provided is appropriate for a full & open procurement. This is a 100% total small business set-aside. The North American Industry Classification System (NAICS) Code for this acquisition is 335912 WITH A SMALL BUSINESS SIZE STANDARD OF $ 7.0 M.
(v) The Contractor shall provide the following:

BBG'S INFORMATIONAL NEEDS

The Broadcasting Board of Governors (BBG) has a requirement for a contractor to schedule maintenance to replace expired batteries in the UPS electrical center. Supply and install 280 batteries for the Uninterruptible Power Supply System (UPS). Dispose of old batteries per EPA guidelines.

Safe Work Practices: Minimum requirements - The contractor shall lock out, tag out electrical systems and use the required personal protective gear (ppe) . The contractor shall properly dispose of old batteries per EPA guidelines. (See Statement of Work for more details).

(vi) The Federal Acquisition Regulation (FAR) provision FAR 52-212-1 instruction to Offerors-Commercial Items, applies to this solicitation FAR Provisions and clauses may be obtained from the internet Web address at: http://acquisition.gov/far/index.html. Interested contractors who are capable of providing these services should submit a proposal identifying capabilities as noted below. The contractor shall demonstrate the ability and experience in providing the required services.

(vii) Work can begin upon the issue of a contract. The Government will award a Commercial Item, Firm-Fixed Order resulting from this RFP to the responsible offeror whose offer conforming to the RFP will be most advantageous to the Government, based on technical, price and past performance in the solicitation. When combined, technical evaluation factors are significantly more important than cost/price.

The following factors listed in order of importance shall be addressed in the technical proposals and shall be used to evaluate proposals:

1. 
   
2. Qualifications
   
3. Pricing
   
4. Past Performance
   

Best Value is defined as the expected outcome of an acquisition that, in the government's estimation, provides the greatest overall benefit in response to the requirement, in accordance with FAR 2.101.

The Government reserves the right to make a selection based upon the initial quote submissions so the offeror should submit its best terms in the initial quote. The government may also determine to make no award.

Pursuant to FAR 15.305(a) (2) (iv), in the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorable on past performance, and

In the event offerors did not complete the responsibility and certification portion of the SAM registration they shall include completed copy of the provision at FAR Subpart 52.212-3 (Offeror Representations and Certifications - Commercial Items) with its offer.

To ensure consideration for the intended solicitation, PLEASE include the solicitation title and number on your proposal BBG50-S-15-00022.

This provision can be found at the following website https://www.acquisition.gov/Far/; if requested by an offeror, a copy of FAR subpart 52.212-3 can be obtained by contacting the Contracting Officer.

(viii) The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. There are no addenda to the provision.
(ix) The provision at FAR Subpart 52.212-2 [Evaluation of Commercial Items] is hereby incorporated by reference into this combined synopsis/solicitation. The below-stated technical evaluation sub factors, when combined, are significantly more important than price in the BBG's overall evaluation of an Offeror's proposal. Past performance will also be considered [see FAR Subpart 15.304 (Evaluation Factors and Significant Sub factors)]. In order to help the Government in its evaluation of past performance, Offerors shall provide at least three (3) current references for similar contracts. The technical evaluation sub factors in descending order of importance are compliance with the technical requirements specified herein and ability to deliver on or before the stated PoP requirement.
(x) Offerors are to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.
(xi) The clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. There are no addenda to the clause.
(xii) FAR Clause 52.212-5 [Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items] applies to this acquisition and incorporates the following clauses: FAR Clause 52.203-6 [Restrictions on Subcontractor Sales to the Government, with Alternate I (41 U.S.C. 253g and 10 U.S.C. 2402)]; FAR Clause 52.222-21 [Prohibition of Segregated Facilities]; FAR Clause 52.222-26 [Equal Opportunity (E.O. 11246)]; FAR Clause 52.222-35 [Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (38 U.S.C. 4212)]; FAR Clause 52.222-36 [Affirmative Action for Workers with Disabilities (29 U.S.C. 793)]; FAR Clause 52.225-1 [Buy American Act - Supplies (41 U.S.C. 10a-10d)]; FAR Clause 52.232-18 [Availability of Funds]; FAR Clause 52.232-33 [Payment by Electronic Funds Transfer -- Central Contractor Registration (31 U.S.C. 3332)]; FAR Clause 52.239-1 [Privacy or Security Safeguards (5 U.S.C. 552a)]; FAR Clause 52.217-8 Extend Term of Contract.
(xiii) The Offeror shall note an award will be made based on Firm-fixed Price and review of the Technical Capabilities, Experience and Pricing, Client will assess the following in determining

award.

Proposals shall be priced on a firm-fixed price for the full databases containing the above reference information in electronic form, accessible via internet. The Contractor's proposed prices shall include wages; overhead, general and administrative expenses, and profit.
(xiv) The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this acquisition.

(xv) The deadline for Questions is COB on August 13, 2015. Amendment with Questions & Answers expected to be posted by COB on August 14, 2015. Offerors shall submit a Price Proposal that states the Offeror's proposed firm-fixed-price for the Statement of Work attached. Proposals are due by 2:00 p.m. EST on August 17, 2015 at the following address: Broadcasting Board of Governors (BBG), Office of Contracts, suite 4360, Cohen Building, 330 Independence Ave., S.W., Washington, DC 20237, Attention: Ms. Seneca Belinfontie. If emailing proposal, please send to Request-for-Proposals@voanews.com and follow-up with a phone call to Ms. Seneca Belinfontie @ (202) 203-4944 to confirm receipt.

(xvi) Information regarding this combined synopsis/solicitation can be obtained by contacting the Contract Specialist, Ms. Seneca Belinfontie, at (202) 203-4944, or via e-mail at Request-for-Proposals@voanews.com. Any Offeror may submit an offer, which shall be considered by the Broadcasting Board of Governors.

.

Added: Aug 11, 2015 4:30 pm Modified: Aug 17, 2015 4:49 pmTrack Changes   This solicitation is hereby extended once again through August 19, 2015 at
  12:00 p.m. EST.  All other aspects of this solicitation shall remain the same.

Maintenance on the BBG UPS POWER SUPPLY SYSTEM

Combined Synopsis/Solicitation

BBG50-S-15-00022

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number: BBG50-S-15-00022 is issued as a Request for Proposal (RFP) and a contract will be issued using simplified acquisitions procedures, Sub Part 13 and 52.212-4, Contract Terms and Conditions - Commercial Items.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-072 dated July 2, 2015.

(iv) The Contracting Officer (CO) has found and determined that the nature of the services to be provided is appropriate for a full & open procurement.  This is a 100% total small business set-aside.  The North American Industry Classification System (NAICS) Code for this acquisition is 335912 WITH A SMALL BUSINESS SIZE STANDARD OF $ 7.0 M.

(v) The Contractor shall provide the following:

BBG'S INFORMATIONAL NEEDS

The Broadcasting Board of Governors (BBG) has a requirement for a contractor to schedule maintenance to replace expired batteries in the UPS electrical center.  Supply and install 280 batteries for the Uninterruptible Power Supply System (UPS).  Dispose of old batteries per EPA guidelines. 

     Safe Work Practices:  Minimum requirements - The contractor shall lock out, tag out electrical systems and use the required personal protective gear (ppe) .  The contractor shall properly dispose of old batteries per EPA guidelines.  (See Statement of Work for more details).

 (vi)  The Federal Acquisition Regulation (FAR) provision FAR 52-212-1 instruction to Offerors-Commercial Items, applies to this solicitation FAR Provisions and clauses may be obtained from the internet Web address at: http://acquisition.gov/far/index.html.  Interested contractors who are capable of providing these services should submit a proposal identifying capabilities as noted below.  The contractor shall demonstrate the ability and experience in providing the required services. 

(vii) Work can begin upon the issue of a contract.  The Government will award a Commercial Item, Firm-Fixed Order resulting from this RFP to the responsible offeror whose offer conforming to the RFP will be most advantageous to the Government, based on technical, price and past performance in the solicitation.    When combined, technical evaluation factors are significantly more important than cost/price.   

The following factors listed in order of importance shall be addressed in the technical proposals and shall be used to evaluate proposals:

1. 
   
2. Qualifications
   
3. Pricing
   
4. Past Performance
   

Best Value is defined as the expected outcome of an acquisition that, in the government's estimation, provides the greatest overall benefit in response to the requirement, in accordance with FAR 2.101.

The Government reserves the right to make a selection based upon the initial quote submissions so the offeror should submit its best terms in the initial quote.  The government may also determine to make no award.

Pursuant to FAR 15.305(a) (2) (iv), in the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorable on past performance, and

In the event offerors did not complete the responsibility and certification portion of the SAM registration they shall include completed copy of the provision at FAR Subpart 52.212-3 (Offeror Representations and Certifications - Commercial Items) with its offer. 

To ensure consideration for the intended solicitation, PLEASE include the solicitation title and number on your proposal BBG50-S-15-00022.

This provision can be found at the following website https://www.acquisition.gov/Far/; if requested by an offeror, a copy of FAR subpart 52.212-3 can be obtained by contacting the Contracting Officer.

(viii) The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. There are no addenda to the provision.

(ix) The provision at FAR Subpart 52.212-2 [Evaluation of Commercial Items] is hereby incorporated by reference into this combined synopsis/solicitation. The below-stated technical evaluation sub factors, when combined, are significantly more important than price in the BBG's overall evaluation of an Offeror's proposal.  Past performance will also be considered [see FAR Subpart 15.304 (Evaluation Factors and Significant Sub factors)]. In order to help the Government in its evaluation of past performance, Offerors shall provide at least three (3) current references for similar contracts. The technical evaluation sub factors in descending order of importance are compliance with the technical requirements specified herein and ability to deliver on or before the stated PoP requirement.

(x) Offerors are to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

(xi) The clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. There are no addenda to the clause.

(xii) FAR Clause 52.212-5 [Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items] applies to this acquisition and incorporates the following clauses: FAR Clause 52.203-6 [Restrictions on Subcontractor Sales to the Government, with Alternate I (41 U.S.C. 253g and 10 U.S.C. 2402)]; FAR Clause 52.222-21 [Prohibition of Segregated Facilities]; FAR Clause 52.222-26 [Equal Opportunity (E.O. 11246)]; FAR Clause 52.222-35 [Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (38 U.S.C. 4212)]; FAR Clause 52.222-36 [Affirmative Action for Workers with Disabilities (29 U.S.C. 793)]; FAR Clause 52.225-1 [Buy American Act - Supplies (41 U.S.C. 10a-10d)]; FAR Clause 52.232-18 [Availability of Funds]; FAR Clause 52.232-33 [Payment by Electronic Funds Transfer -- Central Contractor Registration (31 U.S.C. 3332)]; FAR Clause 52.239-1 [Privacy or Security Safeguards (5 U.S.C. 552a)]; FAR Clause 52.217-8 Extend Term of Contract.

(xiii) The Offeror shall note an award will be made based on Firm-fixed Price and review of the Technical Capabilities, Experience and Pricing, Client will assess the following in determining

award. 

Proposals shall be priced on a firm-fixed price for the full databases containing the above reference information in electronic form, accessible via internet.  The Contractor's proposed prices shall include wages; overhead, general and administrative expenses, and profit.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this acquisition.

(xv) The deadline for Questions is COB on August 13, 2015.   Amendment with Questions & Answers expected to be posted by COB on August 14, 2015.  Offerors shall submit a Price Proposal that states the Offeror's proposed firm-fixed-price for the Statement of Work attached.  Proposals are due by 2:00 p.m. EST on August 17, 2015 at the following address: Broadcasting Board of Governors (BBG), Office of Contracts, suite 4360, Cohen Building, 330 Independence Ave., S.W., Washington, DC 20237, Attention: Ms. Seneca Belinfontie.  If emailing proposal, please send to Request-for-Proposals@voanews.com and follow-up with a phone call to Ms. Seneca Belinfontie @ (202) 203-4944 to confirm receipt.

(xvi) Information regarding this combined synopsis/solicitation can be obtained by contacting the Contract Specialist, Ms. Seneca Belinfontie, at (202) 203-4944, or via e-mail at Request-for-Proposals@voanews.com.  Any Offeror may submit an offer, which shall be considered by the Broadcasting Board of Governors.

This Solicitation is hereby amended to post answers and questions. All other aspects of the Solicitation shall remain the same.

BBG50-S-15-00022, Maintenance on the BBG UPS Power Supply System - Questions and Answers.

D-3 Job Site Access:

Parking is not provided, however you may unload and pick up batteries in the loading dock

Question 1: Can we stage the new batteries in the loading dock if there is no space to stage them near the UPS? Or is there a staging area for the new batteries near the UPS?

Answer 1: The UPS room is adjacent to the loading dock.

Question 2: After removing the old batteries from the building, can we stage the old batteries in the loading dock and have them picked up at the end of the day?

Answer 2: Yes, however any batteries that are leaking fluids shall be removed from the building as soon they are removed from the UPS rack. Health and safety of the building occupants is paramount.

F.1 Constraints:

The contractor shall perform the battery replacement by only replacing 40 batteries at a time.

Question 3: Please confirm if this means we can only replace 40 jars a day or 40 jars at a time meaning if one string is complete we can move on to the second string if there is enough time to complete another string within the day.

Answer 3: Yes, one string at a time and you cannot move on until the batteries are functioning. COR will give the go ahead to move to the next string.

Question 4: Is Security clearance needed to perform a job walk to survey the area?

Answer 4: Clearance not required, security will check you in and P.O.C. will escort.

Question 5: What is the existing battery model and manufacturer?

Answer 5: It's listed in the SOW. (Which was attached to the Solicitation.) As follows:

C.5 Deliverables:

All work must be completed within 45 calendar days of the contract award.

Supply and install 280 batteries. 12 volt 540 watts #PWHR12540W4FR 6 cell,

max. discharge current - 800 A, or equivalent"- physical dimensions 13.5 W x 10.85 H x 6.69 D VRLA SEALED W/3 year warranty.

The contractor shall put the new batteries in service and commission each battery to ensure it is with in its design for voltage. A report shall be submitted (within 72 hours) to the COR for each new battery along with name plate data, location and cabinet number and voltage. Old batteries will be removed from the building as they are replaced.

.

Added: Aug 17, 2015 8:46 am

This Solicitation is hereby amended to post answers and questions.  All other aspects of the Solicitation shall remain the same.

 

BBG50-S-15-00022, Maintenance on the BBG UPS Power Supply System - Questions and Answers.

D-3  Job Site Access:  

Parking is not provided, however you may unload and pick up batteries in the loading dock

Question 1:  Can we stage the new batteries in the loading dock if there is no space to stage them near the UPS? Or is there a staging area for the new batteries near the UPS?

Answer 1:  The UPS room is adjacent to the loading dock.

Question 2:  After removing the old batteries from the building, can we stage the old batteries in the loading dock and have them picked up at the end of the day?

Answer 2:  Yes, however any batteries that are leaking fluids shall be removed from the building as soon they are removed from the UPS rack. Health and safety of the building occupants is paramount.

F.1 Constraints:

The contractor shall perform the battery replacement by only replacing 40 batteries at a time.

Question 3: Please confirm if this means we can only replace 40 jars a day or 40 jars at a time meaning if one string is complete we can move on to the second string if there is enough time to complete another string within the day. 

Answer 3:  Yes, one string at a time and you cannot move on until the batteries are functioning. COR will give the go ahead to move to the next string.

Question 4:  Is Security clearance needed to perform a job walk to survey the area?

Answer 4:  Clearance not required, security will check you in and P.O.C. will escort.

Question 5:  What is the existing battery  model and manufacturer?

Answer 5:  It's listed in the SOW. (Which was attached to the Solicitation.) As follows:

C.5        Deliverables:

All work must be completed within 45 calendar days of the contract award.

Supply and install 280 batteries. 12 volt 540 watts #PWHR12540W4FR  6 cell,

max. discharge current - 800 A, or equivalent"-  physical dimensions 13.5 W x 10.85 H  x 6.69 D VRLA SEALED W/3 year warranty.

The contractor shall put the new batteries in service and commission each battery to ensure it is with in its design for voltage. A report shall be submitted (within 72 hours) to the COR for each new battery along with name plate data, location and cabinet number and voltage. Old batteries will be removed from the building as they are replaced.

Maintenance on the BBG UPS POWER SUPPLY SYSTEM

Combined Synopsis/Solicitation

BBG50-S-15-00022

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(ii) The solicitation number: BBG50-S-15-00022 is issued as a Request for Proposal (RFP) and a contract will be issued using simplified acquisitions procedures, Sub Part 13 and 52.212-4, Contract Terms and Conditions - Commercial Items.
(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-072 dated July 2, 2015.

(iv) The Contracting Officer (CO) has found and determined that the nature of the services to be provided is appropriate for a full & open procurement. This is a 100% total small business set-aside. The North American Industry Classification System (NAICS) Code for this acquisition is 335912 WITH A SMALL BUSINESS SIZE STANDARD OF $ 7.0 M.
(v) The Contractor shall provide the following:

BBG'S INFORMATIONAL NEEDS

The Broadcasting Board of Governors (BBG) has a requirement for a contractor to schedule maintenance to replace expired batteries in the UPS electrical center. Supply and install 280 batteries for the Uninterruptible Power Supply System (UPS). Dispose of old batteries per EPA guidelines.

Safe Work Practices: Minimum requirements - The contractor shall lock out, tag out electrical systems and use the required personal protective gear (ppe) . The contractor shall properly dispose of old batteries per EPA guidelines. (See Statement of Work for more details).

(vi) The Federal Acquisition Regulation (FAR) provision FAR 52-212-1 instruction to Offerors-Commercial Items, applies to this solicitation FAR Provisions and clauses may be obtained from the internet Web address at: http://acquisition.gov/far/index.html. Interested contractors who are capable of providing these services should submit a proposal identifying capabilities as noted below. The contractor shall demonstrate the ability and experience in providing the required services.

(vii) Work can begin upon the issue of a contract. The Government will award a Commercial Item, Firm-Fixed Order resulting from this RFP to the responsible offeror whose offer conforming to the RFP will be most advantageous to the Government, based on technical, price and past performance in the solicitation. When combined, technical evaluation factors are significantly more important than cost/price.

The following factors listed in order of importance shall be addressed in the technical proposals and shall be used to evaluate proposals:

1. 
   
2. Qualifications
   
3. Pricing
   
4. Past Performance
   

Best Value is defined as the expected outcome of an acquisition that, in the government's estimation, provides the greatest overall benefit in response to the requirement, in accordance with FAR 2.101.

The Government reserves the right to make a selection based upon the initial quote submissions so the offeror should submit its best terms in the initial quote. The government may also determine to make no award.

Pursuant to FAR 15.305(a) (2) (iv), in the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorable on past performance, and

In the event offerors did not complete the responsibility and certification portion of the SAM registration they shall include completed copy of the provision at FAR Subpart 52.212-3 (Offeror Representations and Certifications - Commercial Items) with its offer.

To ensure consideration for the intended solicitation, PLEASE include the solicitation title and number on your proposal BBG50-S-15-00022.

This provision can be found at the following website https://www.acquisition.gov/Far/; if requested by an offeror, a copy of FAR subpart 52.212-3 can be obtained by contacting the Contracting Officer.

(viii) The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. There are no addenda to the provision.
(ix) The provision at FAR Subpart 52.212-2 [Evaluation of Commercial Items] is hereby incorporated by reference into this combined synopsis/solicitation. The below-stated technical evaluation sub factors, when combined, are significantly more important than price in the BBG's overall evaluation of an Offeror's proposal. Past performance will also be considered [see FAR Subpart 15.304 (Evaluation Factors and Significant Sub factors)]. In order to help the Government in its evaluation of past performance, Offerors shall provide at least three (3) current references for similar contracts. The technical evaluation sub factors in descending order of importance are compliance with the technical requirements specified herein and ability to deliver on or before the stated PoP requirement.
(x) Offerors are to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.
(xi) The clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. There are no addenda to the clause.
(xii) FAR Clause 52.212-5 [Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items] applies to this acquisition and incorporates the following clauses: FAR Clause 52.203-6 [Restrictions on Subcontractor Sales to the Government, with Alternate I (41 U.S.C. 253g and 10 U.S.C. 2402)]; FAR Clause 52.222-21 [Prohibition of Segregated Facilities]; FAR Clause 52.222-26 [Equal Opportunity (E.O. 11246)]; FAR Clause 52.222-35 [Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (38 U.S.C. 4212)]; FAR Clause 52.222-36 [Affirmative Action for Workers with Disabilities (29 U.S.C. 793)]; FAR Clause 52.225-1 [Buy American Act - Supplies (41 U.S.C. 10a-10d)]; FAR Clause 52.232-18 [Availability of Funds]; FAR Clause 52.232-33 [Payment by Electronic Funds Transfer -- Central Contractor Registration (31 U.S.C. 3332)]; FAR Clause 52.239-1 [Privacy or Security Safeguards (5 U.S.C. 552a)]; FAR Clause 52.217-8 Extend Term of Contract.
(xiii) The Offeror shall note an award will be made based on Firm-fixed Price and review of the Technical Capabilities, Experience and Pricing, Client will assess the following in determining

award.

Proposals shall be priced on a firm-fixed price for the full databases containing the above reference information in electronic form, accessible via internet. The Contractor's proposed prices shall include wages; overhead, general and administrative expenses, and profit.
(xiv) The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this acquisition.

(xv) The deadline for Questions is COB on August 13, 2015. Amendment with Questions & Answers expected to be posted by COB on August 14, 2015. Offerors shall submit a Price Proposal that states the Offeror's proposed firm-fixed-price for the Statement of Work attached. Proposals are due by 2:00 p.m. EST on August 17, 2015 at the following address: Broadcasting Board of Governors (BBG), Office of Contracts, suite 4360, Cohen Building, 330 Independence Ave., S.W., Washington, DC 20237, Attention: Ms. Seneca Belinfontie. If emailing proposal, please send to Request-for-Proposals@voanews.com and follow-up with a phone call to Ms. Seneca Belinfontie @ (202) 203-4944 to confirm receipt.

(xvi) Information regarding this combined synopsis/solicitation can be obtained by contacting the Contract Specialist, Ms. Seneca Belinfontie, at (202) 203-4944, or via e-mail at Request-for-Proposals@voanews.com. Any Offeror may submit an offer, which shall be considered by the Broadcasting Board of Governors.

.

Added: Aug 11, 2015 4:30 pm  

Maintenance on the BBG UPS POWER SUPPLY SYSTEM

Combined Synopsis/Solicitation

BBG50-S-15-00022

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number: BBG50-S-15-00022 is issued as a Request for Proposal (RFP) and a contract will be issued using simplified acquisitions procedures, Sub Part 13 and 52.212-4, Contract Terms and Conditions - Commercial Items.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-072 dated July 2, 2015.

(iv) The Contracting Officer (CO) has found and determined that the nature of the services to be provided is appropriate for a full & open procurement.  This is a 100% total small business set-aside.  The North American Industry Classification System (NAICS) Code for this acquisition is 335912 WITH A SMALL BUSINESS SIZE STANDARD OF $ 7.0 M.

(v) The Contractor shall provide the following:

BBG'S INFORMATIONAL NEEDS

The Broadcasting Board of Governors (BBG) has a requirement for a contractor to schedule maintenance to replace expired batteries in the UPS electrical center.  Supply and install 280 batteries for the Uninterruptible Power Supply System (UPS).  Dispose of old batteries per EPA guidelines. 

     Safe Work Practices:  Minimum requirements - The contractor shall lock out, tag out electrical systems and use the required personal protective gear (ppe) .  The contractor shall properly dispose of old batteries per EPA guidelines.  (See Statement of Work for more details).

 (vi)  The Federal Acquisition Regulation (FAR) provision FAR 52-212-1 instruction to Offerors-Commercial Items, applies to this solicitation FAR Provisions and clauses may be obtained from the internet Web address at: http://acquisition.gov/far/index.html.  Interested contractors who are capable of providing these services should submit a proposal identifying capabilities as noted below.  The contractor shall demonstrate the ability and experience in providing the required services. 

(vii) Work can begin upon the issue of a contract.  The Government will award a Commercial Item, Firm-Fixed Order resulting from this RFP to the responsible offeror whose offer conforming to the RFP will be most advantageous to the Government, based on technical, price and past performance in the solicitation.    When combined, technical evaluation factors are significantly more important than cost/price.   

The following factors listed in order of importance shall be addressed in the technical proposals and shall be used to evaluate proposals:

1. 
   
2. Qualifications
   
3. Pricing
   
4. Past Performance
   

Best Value is defined as the expected outcome of an acquisition that, in the government's estimation, provides the greatest overall benefit in response to the requirement, in accordance with FAR 2.101.

The Government reserves the right to make a selection based upon the initial quote submissions so the offeror should submit its best terms in the initial quote.  The government may also determine to make no award.

Pursuant to FAR 15.305(a) (2) (iv), in the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorable on past performance, and

In the event offerors did not complete the responsibility and certification portion of the SAM registration they shall include completed copy of the provision at FAR Subpart 52.212-3 (Offeror Representations and Certifications - Commercial Items) with its offer. 

To ensure consideration for the intended solicitation, PLEASE include the solicitation title and number on your proposal BBG50-S-15-00022.

This provision can be found at the following website https://www.acquisition.gov/Far/; if requested by an offeror, a copy of FAR subpart 52.212-3 can be obtained by contacting the Contracting Officer.

(viii) The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. There are no addenda to the provision.

(ix) The provision at FAR Subpart 52.212-2 [Evaluation of Commercial Items] is hereby incorporated by reference into this combined synopsis/solicitation. The below-stated technical evaluation sub factors, when combined, are significantly more important than price in the BBG's overall evaluation of an Offeror's proposal.  Past performance will also be considered [see FAR Subpart 15.304 (Evaluation Factors and Significant Sub factors)]. In order to help the Government in its evaluation of past performance, Offerors shall provide at least three (3) current references for similar contracts. The technical evaluation sub factors in descending order of importance are compliance with the technical requirements specified herein and ability to deliver on or before the stated PoP requirement.

(x) Offerors are to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

(xi) The clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. There are no addenda to the clause.

(xii) FAR Clause 52.212-5 [Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items] applies to this acquisition and incorporates the following clauses: FAR Clause 52.203-6 [Restrictions on Subcontractor Sales to the Government, with Alternate I (41 U.S.C. 253g and 10 U.S.C. 2402)]; FAR Clause 52.222-21 [Prohibition of Segregated Facilities]; FAR Clause 52.222-26 [Equal Opportunity (E.O. 11246)]; FAR Clause 52.222-35 [Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (38 U.S.C. 4212)]; FAR Clause 52.222-36 [Affirmative Action for Workers with Disabilities (29 U.S.C. 793)]; FAR Clause 52.225-1 [Buy American Act - Supplies (41 U.S.C. 10a-10d)]; FAR Clause 52.232-18 [Availability of Funds]; FAR Clause 52.232-33 [Payment by Electronic Funds Transfer -- Central Contractor Registration (31 U.S.C. 3332)]; FAR Clause 52.239-1 [Privacy or Security Safeguards (5 U.S.C. 552a)]; FAR Clause 52.217-8 Extend Term of Contract.

(xiii) The Offeror shall note an award will be made based on Firm-fixed Price and review of the Technical Capabilities, Experience and Pricing, Client will assess the following in determining

award. 

Proposals shall be priced on a firm-fixed price for the full databases containing the above reference information in electronic form, accessible via internet.  The Contractor's proposed prices shall include wages; overhead, general and administrative expenses, and profit.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this acquisition.

(xv) The deadline for Questions is COB on August 13, 2015.   Amendment with Questions & Answers expected to be posted by COB on August 14, 2015.  Offerors shall submit a Price Proposal that states the Offeror's proposed firm-fixed-price for the Statement of Work attached.  Proposals are due by 2:00 p.m. EST on August 17, 2015 at the following address: Broadcasting Board of Governors (BBG), Office of Contracts, suite 4360, Cohen Building, 330 Independence Ave., S.W., Washington, DC 20237, Attention: Ms. Seneca Belinfontie.  If emailing proposal, please send to Request-for-Proposals@voanews.com and follow-up with a phone call to Ms. Seneca Belinfontie @ (202) 203-4944 to confirm receipt.

(xvi) Information regarding this combined synopsis/solicitation can be obtained by contacting the Contract Specialist, Ms. Seneca Belinfontie, at (202) 203-4944, or via e-mail at Request-for-Proposals@voanews.com.  Any Offeror may submit an offer, which shall be considered by the Broadcasting Board of Governors.