Maintenance of Surveillance Equipment

FAR 8 - JUSTIFICATION FOR LIMITING SOURCES <$150K

Acquisition Plan Action ID: VA262-16-AP-5677

1. Description of Action:

Nature: 0 New Requirement 1 Follow-on Order
0 Mod to Existing Order Number Insert task/delivery order no.

Order against: 0 FSS Contract Number: GS-35F-0505U

Name of Proposed Contractor: Vector Resources, Inc.
Street Address: 3530 Voyager St.
City, State, Zip: Torrance, CA 90503
Phone: 310-436-1052

2. Description of Supplies or Services:

The estimated value of the proposed action is $34,999.94

The Contractor shall furnish all necessary labor, equipment, materials supplies, parts to perform on site full maintenance service on Government Video Surveillance Equipment for VA Loma Linda Healthcare System. The current task order did not take into account that there are thirty-five (35) more cameras that need maintenance and repair which has increased the scope therefore a new task order is needed to facilitate the survellience system.

3. Authority:

ORDER AGAINST FSS: Authority of the Multiple Award Schedule Program, Title III of the Federal Property and Administrative Services Act of 1949 (41 USC 251, et seq.); Title 40 USC 501, Services for Executive Agencies; and Section 803 of the National Defense Authorization Act of 2002 (PL 107-107) and implemented by FAR 8.405-6. Mark the applicable exception:

0 An urgent and compelling need exists, and following the procedures would result in unacceptable delays(FAR 8.405-6(a)(1)(i)(A);

1 Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; (FAR 8.405-6(a)(1)(i)(B)) or

0 In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order and the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order was not previously issued under sole-source or limited-sources procedures. (FAR 8.405-6(a)(1)(i)(C)

?
4. Rational/explanation to support cited authority:

Vector Resources is the current Contractor that provides maintenance and repair of the video surveillance system. The current task order did not account for all the cameras that are located at VA Loma Linda, thereby doubling the scope. These changes are critical for maintaining a fully functioning video surveillance system to provide oversight and surveillance in critical areas of the Healthcare System. Additionally, inoperable monitors at the nurses station in the Emergency Room leaves critical areas "blind" to observation leaving these areas vulnerable to security breaches and incidents. The changes requested under this modification fall under the current scope of maintaining the Police Security and Surveillance System under the current contract held by Vector USA, who has intimate knowledge of the sensitive environment and specific knowledge of the systems installed. Allowing a vendor unfamiliar with the current environment to provide these critical services would expose the VA to unnecessary risks and costs with needless ramp up time for the vendor to learn the environment.

5. BRAND NAME ONLY: This buy is estimated to exceed $25,000 and this documentation will be posted along with the RFQ on e-Buy, as required by FAR 8.405-6(b)(3).

6. Note that this determination satisfies the requirements of FAR 8.405-6. The requirement to prepare a written justification IAW FAR 6.303 does not apply to Federal Supply Schedules.








Monica Griffin
Contracting Officer
Date: 05/10/2016