Maintenance Contractual Service Agreement to provide service for (40) Water Deionization Systems.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as a Request for Quote and supplemented with additional information included in this notice. The solicitation number is VA240-17-Q-0185. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-95. The associated North American Industrial Classification System (NAICS) code for this procurement is 811310.



The attached solicitation document contains all line item numbers, quantities, units of measure, descriptions of requirements for the items to be acquired, dates and places of delivery, along with other applicable specifications. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.



The selected offeror must comply with commercial item terms, conditions and provisions, which are incorporated in the attached solicitation document. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/. In addition, the offeror must review and acknowledge the attached solicitation document, item details, delivery schedule, and all other requirements, and agree to all terms and conditions set forth in the solicitation document. Quotes will be evaluated using Best Value procedures.



Any questions pertaining to this solicitation must be submitted in writing to Contracting Officer @ elaine.dibucci@va.gov by 11:00 AM ET on Thursday, August 10, 2017 and will be addressed via an amendment to the solicitation. All quotes shall be submitted to the Contracting Officer by email at elaine.dibucci@va.gov by 4:00 PM ET on Tuesday, August 15, 2017.



No hardcopy proposals will be accepted, and late offers will not be accepted. Offeror must submit a cost proposal as a separate document. Offeror shall provide a narrative to address each item and must Offerors must present clear evidence of ability to meet or exceed all requirements of this acquisition.



Offeror must submit:

1. Form 1449, including a completed cost sheet (page 14 of the 1449)

2. A narrative addressing the processes identified in the Statement of Work, presenting clear evidence of the ability of vendor to meet the tasks contained in this solicitation. Specifically, the following items should be addressed:

Offeror must submit:

A cost proposal as a separate document, utilizing the attached cost sheet (Attachment 1)

A narrative addressing each Evaluation Factor (see further information below), presenting clear evidence of ability to meet or exceed all requirements of this acquisition.

Past Performance Information:

Proposal must list up to five contracts of similar type, scope, size and complexity that are ongoing, or have been completed within the past five years. The following information shall be provided for each contract.

Name and address of the contracting activity

Name and telephone number of contact person

Dates of contract performance (beginning and ending)

Total dollar value of contract

Brief description of the project, scope and services offered

Note: Please advise your references to expect contact from VAPHS personnel regarding customer satisfaction with your products and services and your compliance with and fulfillment of the requirements of previous contracts. Information utilized in past performance evaluation will be obtained from the references provided by the Offeror, and may also be obtained from other sources such as customers known to the Government, others who may have useful and relevant information, and Government databases.

Socio-Economic Status - The Offeror shall provide the Socio-economic status of prime contractor

Offeror must clearly identify their DUNS# on their proposal.



4. Offeror must clearly identify their DUNS# on their proposal.

Evaluation:

Evaluation will be based on Technical, Past Performance and Cost Factors. Technical and past performances, when combined, are more important than Cost. Commercial Items applies to this requirement. The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation; will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price Technical and Past Performance. All evaluation factors other than cost or price, when combined, are more important than cost or price. Evaluation will be performed as follows:

Evaluation Factors

Technical

Proposal Submission



The proposal must detail the Offeror s technical approach for fulfilling the requirements and adequately address all aspects of the Statement of Work and deliverables. Offerors must display adequate understanding of the Governments requirement and the nature of the work to be performed under the prospective contract.

The proposal must demonstrate the Offeror s understanding of the nature of the work to be performed, under the prospective contract.

The proposal must demonstrate the Offeror s capability to execute the technical requirements.



Estimating Effectiveness



The proposal must demonstrate that the Offeror s capabilities will enable them to meet Government requirements

The proposal must demonstrate the Offeror s readiness to work and have a process in place to start projects quickly and work efficiently within VA s health services research environment.

The proposal will be assessed to determine if the Offeror s proposals presents any risks that could potentially lead to the Offeror s poor performance and could jeopardize the success of the contract.

Staffing

The proposal must address the Offeror s organization and technical team of staff, partners, consultants, and sub-bidders to perform the work.

Cost



1. Offeror must submit a cost proposal as a separate document and provide sufficient information for the Government to determine fair and reasonable pricing. (See Attachment 1).

Past Performance



1. Proposal must list up to three contracts for products of a similar type, scope, size and complexity that are ongoing, or have been completed within the past five years. Proposal shall be evaluated based on submission of the required number of previous contracts demonstrating past performance. Offerors not able to submit the minimum number of previous contracts will be given a neutral rating. Interviews with previous customers may or may not be conducted.



The Government intends to make an award based on the initial quotations. If further questions are required, the contracting officer may contact the Offeror or Offerors. Award may be made without discussion. Award will be made to the responsible Offeror whose quotation conforms to all solicitation requirements, such as terms and conditions, representations and certifications, technical requirements, and also provides the best value to the Government based on the results of the evaluation

A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.