Maintenance Agreement for 2 HELIX SFT Noble Gas Is

The U.S. Geological Survey's Office of Acquisitions and Grants is seeking maintenance and repair services for two HELIX SFT Noble Gas Isotope Ratio Mass Spectrometers through solicitation 140G0225R0030. The procurement requires comprehensive maintenance services including one on-site field service visit per year, response within 5 days for service calls, factory-certified replacement parts, priority technical support, one scheduled preventative maintenance visit annually, and a 10% discount on parts during the contract period. Contractors must provide technical brochures demonstrating that their proposed services meet minimum characteristics and qualifications. The contract will be evaluated using the lowest-priced, technically acceptable criteria, with awards going to the offeror meeting technical requirements at the lowest cost. The proposal submission deadline was originally September 3, 2025, but has been extended to September 12, 2025, at 5:00 PM Mountain Time, with all proposals to be submitted electronically to Jenn Rollin at jrollin@usgs.gov.

This solicitation was initially set aside for small businesses but has been amended to allow full and open competition, removing previous small business restrictions and clauses. The contract structure includes a base year with four option years, spanning from September 20, 2025, to February 19, 2030, for a total potential performance period of approximately five years. Each of the two mass spectrometers is valued at $419,000, representing a total equipment value of $838,000 under maintenance. The services will be performed at the USGS Mineral & Environmental Research laboratory located in Denver, Colorado. The contract type is firm-fixed-price, providing cost certainty for both the government and the selected contractor throughout the performance period.