Mail Management Services in Newark, NJ

Added: Jun 03, 2013 9:16 am Modified: Jun 20, 2013 3:15 pmTrack Changes  

(1) This is a combined synopsis/solicitation (CSS) for commercial items prepared in accordance with the format in subpart 12.6 as supplemented with additional information included in the notice.  This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.  

(2) The solicitation number is HSBP1013Q0103 and is issued as a request for quote (RFQ).  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-66. The associated North American Industrial Classification System (NAICS) code for this procurement is 491110 with a small business size standard of $7.0 million.

(3) This procurement shall be full and open competition within the small business set-aside.  All qualified, responsible sources may submit a quote that shall be considered by the agency.  Vendors are advised that they are responsible for obtaining amendments.  FOB destination shall be Newark, NJ. 

(4) The Department of Homeland Security (DHS), Customs and Border Protection (CBP), Indianapolis, IN intends to award a purchase order for the procurement of Mail Management Services.  It is required that all contractors submitting a quote review the attached PERFORMANCE WORK STATEMENT (PWS) to review all requirements.  All vendors submitting a quote shall be required to meet the requirements found in the PWS. 

(5) SITE VISIT REQUIREMENTS:

A.  A site visit and walk through is required before the submission of quotes.

B.  This site visit is limited to key personnel from each organization that will be performing the work on this requirement.

C.  Notification of attendance must be submitted in email to Jennifer Lonczak at Jennifer.Lonczak@cbp.dhs.gov (also, cc: Gary Orr via email to: Gary.Orr@dhs.gov) no later than (NLT) 06/18/2013 at 04:00pm Eastern Time.  

D.  Notification of attendance shall include the full name of the attendee(s), date of birth, Social Security Number, phone number, email address and the name of the Company which they represent.

E.  The Site Visit is tentatively scheduled for 06/20/2013 at 10:00am Eastern Time.   

F.  Vendors are to meet the government personnel at 1100 Raymond Blvd. Newark, NJ 07102

(6) Period of performance for the contract shall be one (1) base year plus four (4) one year options.  Total POP is 09/29/2013 - 09/28/2018, if all options are exercised.

(7) QUOTATION SUBMISSION REQUIREMENTS:

The vendor shall submit electronic copies of the quotation via email to Gary.Orr@dhs.gov NLT 07/09/2013 at Noon Eastern Time.

All questions concerning the CSS must be submitted via email to Gary.Orr@dhs.gov.  All questions must be submitted NLT 07/04/2013 at Noon Eastern Time.

All quotations shall include:

(a) Cover Sheet:

A.  Tax Identification Number (TIN)

B.  Dun & Bradstreet Number (DUNS)

C.  Contact Name

D.  Contact Email Address

E.  Contact Phone Number

F.  Contact Fax Number

G.  Complete Business Mailing Address

Please ensure that your firm is registered in SAM (http://www.sam.gov).

(b) Technical Quotation shall include:

(1) The vendor shall be adequately staffed to perform all aspects of the PWS; and,

(2) The vendor must have management staff capable of duties as defined in the PWS; and,

(3) The vendor must have vehicle(s) necessary to complete the tasks defined in the PWS. 

Any vendor submitting a quote to this CSS must submit documentation that allows the contract specialist/evaluation team to determine the vendor technically acceptable.  This documentation can be in the form of a written narrative, but in no instance shall the documentation exceed ten (10) pages.

(c) Price Quote:

Base Year                     $

Option Year 1                $

Option Year 2                $

Option Year 3                $

Option Year 4                $

Total                             $

NOTE:  THE GOVERNMENT SHALL NOT COMPENSATE THE VENDOR FOR ANY QUOTATION DEVELOPMENT COSTS RELATED TO THIS SOLICITATION.

(d) Past Performance:

Each vendor shall complete and submit summaries for not more than three (3) relevant projects.  Relevant projects are those that are similar to those requested in this contract.  All references should be either ongoing or completed within the last three years.   The relevant projects summaries shall include the following information not to exceed one (1) page for each project (total page limit not to exceed 3 pages):

• 
  
• Project Name
  
• Date of Contract
  
• Type of Contract
  
• Dollar Value of Contract
  
• Period of Performance
  
• Description of services provided
  
• Name, email and telephone numbers for points of contact (include Program Manager, Contracting Officer and/or the Contracting Officer Representative)
  
• Describe the relevance to the current requirement being solicited;
  

Contact information must be current.  Vendors are responsible for ensuring that the telephone numbers provided for the customer's representative indicated on each Project Summary are accurate and that the representative is aware that the U.S. Customs and Border Protection Procurement Office may be contacting them regarding the vendor's past performance.

Vendors must either provide the above information or affirmatively state that it possesses no relevant, directly related, or similar past performance.  If no past performance references are submitted, then a rating of neutral will be assigned.  The CO reserves the right to consider past performance information that is obtained from additional sources.

(8) ASSUMPTIONS, CONDITIONS, OR EXCEPTIONS:

Vendors must submit, under separate cover, all (if any) assumptions, conditions, or exceptions with any of the terms and conditions of the PWS.  If not noted in this section of your quotation, it will be assumed that the vendor proposes no assumptions for award, and agrees to comply with all of the terms and conditions as set forth herein.

(9) ATTACHMENTS:

            (a)        Performance Work Statement (HSBP1013Q0103 Mail Management)

            (b)        SCA Wage Determination 2005-2353

Added: Jun 20, 2013 7:45 am Modified: Jun 20, 2013 3:15 pmTrack Changes Amendment #2: Edit section 2.1 of PWS.

The comma has been removed after the word "vehicle" in the PWS.  The contractor shall provide the vehicle while CBP will provide vehicle related services.

Revised PWS is attached.



Amendment #3: Add additional courier runs to PWS.

Section 3.4.2 has been added to the PWS.

Attachment B has been revised to include additional courier runs.

Revised PWS is attached.

Solicitation has been extended to 07/09/2013 at 12:00pm Noon Eastern Time.

Added: Jun 20, 2013 7:45 am Amendment #2: Edit section 2.1 of PWS.

The comma has been removed after the word "vehicle" in the PWS.  The contractor shall provide the vehicle while CBP will provide vehicle related services.

Revised PWS is attached.

Added: Jun 14, 2013 12:05 pm

Amendment #1: Answer vendor questions regarding vehicle requirement.


The vehicle should be insured by the vendor. 

For the size a small SUV (or larger) should do it as they are required to deliver boxes of supplies to the 3 different locations in our port.

Added: Jun 03, 2013 9:16 am  

(1) This is a combined synopsis/solicitation (CSS) for commercial items prepared in accordance with the format in subpart 12.6 as supplemented with additional information included in the notice.  This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.  

(2) The solicitation number is HSBP1013Q0103 and is issued as a request for quote (RFQ).  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-66. The associated North American Industrial Classification System (NAICS) code for this procurement is 491110 with a small business size standard of $7.0 million.

(3) This procurement shall be full and open competition within the small business set-aside.  All qualified, responsible sources may submit a quote that shall be considered by the agency.  Vendors are advised that they are responsible for obtaining amendments.  FOB destination shall be Newark, NJ. 

(4) The Department of Homeland Security (DHS), Customs and Border Protection (CBP), Indianapolis, IN intends to award a purchase order for the procurement of Mail Management Services.  It is required that all contractors submitting a quote review the attached PERFORMANCE WORK STATEMENT (PWS) to review all requirements.  All vendors submitting a quote shall be required to meet the requirements found in the PWS. 

(5) SITE VISIT REQUIREMENTS:

A.  A site visit and walk through is required before the submission of quotes.

B.  This site visit is limited to key personnel from each organization that will be performing the work on this requirement.

C.  Notification of attendance must be submitted in email to Jennifer Lonczak at Jennifer.Lonczak@cbp.dhs.gov (also, cc: Gary Orr via email to: Gary.Orr@dhs.gov) no later than (NLT) 06/18/2013 at 04:00pm Eastern Time.  

D.  Notification of attendance shall include the full name of the attendee(s), date of birth, Social Security Number, phone number, email address and the name of the Company which they represent.

E.  The Site Visit is tentatively scheduled for 06/20/2013 at 10:00am Eastern Time.   

F.  Vendors are to meet the government personnel at 1100 Raymond Blvd. Newark, NJ 07102

(6) Period of performance for the contract shall be one (1) base year plus four (4) one year options.  Total POP is 09/29/2013 - 09/28/2018, if all options are exercised.

(7) QUOTATION SUBMISSION REQUIREMENTS:

The vendor shall submit electronic copies of the quotation via email to Gary.Orr@dhs.gov NLT 06/28/2013 at Noon Eastern Time.

All questions concerning the CSS must be submitted via email to Gary.Orr@dhs.gov.  All questions must be submitted NLT 06/26/2013 at Noon Eastern Time.

All quotations shall include:

(a) Cover Sheet:

A.  Tax Identification Number (TIN)

B.  Dun & Bradstreet Number (DUNS)

C.  Contact Name

D.  Contact Email Address

E.  Contact Phone Number

F.  Contact Fax Number

G.  Complete Business Mailing Address

Please ensure that your firm is registered in SAM (http://www.sam.gov).

(b) Technical Quotation shall include:

(1) The vendor shall be adequately staffed to perform all aspects of the PWS; and,

(2) The vendor must have management staff capable of duties as defined in the PWS; and,

(3) The vendor must have vehicle(s) necessary to complete the tasks defined in the PWS. 

Any vendor submitting a quote to this CSS must submit documentation that allows the contract specialist/evaluation team to determine the vendor technically acceptable.  This documentation can be in the form of a written narrative, but in no instance shall the documentation exceed ten (10) pages.

(c) Price Quote:

Base Year                     $

Option Year 1                $

Option Year 2                $

Option Year 3                $

Option Year 4                $

Total                             $

NOTE:  THE GOVERNMENT SHALL NOT COMPENSATE THE VENDOR FOR ANY QUOTATION DEVELOPMENT COSTS RELATED TO THIS SOLICITATION.

(d) Past Performance:

Each vendor shall complete and submit summaries for not more than three (3) relevant projects.  Relevant projects are those that are similar to those requested in this contract.  All references should be either ongoing or completed within the last three years.   The relevant projects summaries shall include the following information not to exceed one (1) page for each project (total page limit not to exceed 3 pages):

• 
  
• Project Name
  
• Date of Contract
  
• Type of Contract
  
• Dollar Value of Contract
  
• Period of Performance
  
• Description of services provided
  
• Name, email and telephone numbers for points of contact (include Program Manager, Contracting Officer and/or the Contracting Officer Representative)
  
• Describe the relevance to the current requirement being solicited;
  

Contact information must be current.  Vendors are responsible for ensuring that the telephone numbers provided for the customer's representative indicated on each Project Summary are accurate and that the representative is aware that the U.S. Customs and Border Protection Procurement Office may be contacting them regarding the vendor's past performance.

Vendors must either provide the above information or affirmatively state that it possesses no relevant, directly related, or similar past performance.  If no past performance references are submitted, then a rating of neutral will be assigned.  The CO reserves the right to consider past performance information that is obtained from additional sources.

(8) ASSUMPTIONS, CONDITIONS, OR EXCEPTIONS:

Vendors must submit, under separate cover, all (if any) assumptions, conditions, or exceptions with any of the terms and conditions of the PWS.  If not noted in this section of your quotation, it will be assumed that the vendor proposes no assumptions for award, and agrees to comply with all of the terms and conditions as set forth herein.

(9) ATTACHMENTS:

            (a)        Performance Work Statement (HSBP1013Q0103 Mail Management)

            (b)        SCA Wage Determination 2005-2353