M872A4 Trailer Pre-Cut Wood

SOURCES SOUGHT NOTICE / REQUEST FOR INFORMATION (RFI)

Notice Type: Sources Sought Notice / Market Research
 Procurement Title: Pre-Cut Wood Decking Floor Kits for M872A4 Semitrailers
 Requiring Activity: Combined Support Maintenance Shop (CSMS) 1, Montgomery, AL
 Supported Unit: 781st Transportation Company
 Response Window: 7 Calendar Days from Date of Publication
 Response Deadline: 30 October 2026, 4:00 PM Central Standard Time (CST)
 Anticipated NAICS Code: 321918 – Other Millwork (including Flooring) (or 321999 – All Other Miscellaneous Wood Product Manufacturing)
 Product Service Code (PSC): 2510 – Vehicular Cab, Body, and Frame Structural Components (or 2540 / 5510)

1. DISCLAIMER AND GENERAL INFORMATION

This is a Sources Sought Notice / Request for Information (RFI) issued solely for market research, information, and planning purposes in accordance with FAR Part 10 (Market Research).

• This announcement does not constitute a Request for Proposal (RFP), Request for Quote (RFQ), Invitation for Bid (IFB), or an obligation that the Government will issue a formal solicitation.
• The Government will not award a contract on the basis of this notice, nor will it reimburse respondents for any costs incurred in preparing or submitting responses.
• Responses will assist the Government in determining the availability of commercial items, competitive market capabilities, and potential small business set-aside strategies (e.g., Small Business, 8(a), SDVOSB, WOSB, HUBZone).

2. BACKGROUND AND SCOPE OF REQUIREMENT

The Combined Support Maintenance Shop (CSMS) 1 located in Montgomery, Alabama, has an operational requirement to procure high-durability, pre-cut wood decking floor packages to support maintenance, overhaul, and refurbishment of forty (40) M872A4 40-Ton Semitrailers in direct support of the 781st Transportation Company.

All forty (40) trailers must be fully mission-capable, inspected, and safety-certified prior to scheduled unit movement.

Summary of Items

• CLIN 0001: Pre-Cut Decking Floor Kits for M872A4 Trailers
• Quantity: 40 Complete Kits
• Description: Complete vehicle-set wood packages containing all pre-cut, profiled, and drilled boards necessary for the 100% full deck replacement of one (1) standard 40-foot M872A4 flatbed trailer per kit.

3. TECHNICAL SPECIFICATIONS & STANDARDS

All delivered items must strictly conform to Technical Manual TM 9-2330-381-14&P (and associated Bill of Materials / layout specifications):

Requirement Area

Specification Standard

Material Type & Quality

Apitong (Keruing) hardwood boards, graded as "Select or Better".

Moisture Content

Kiln-dried with a delivered moisture content between 12% and 15%.

Trailer Compatibility

Standard M872A4 40-Ton Semitrailer (40-foot flatbed layout).

Dimensions & Machining

Exact board dimensions, cuts, edge profiles, shiplap/tongue-and-groove configurations, and countersinks must match TM 9-2330-381-14&P specifications without requiring on-site cutting or re-machining.

Kit Contents

Forty (40) standalone kits. Each kit must include the complete complement of wood components needed for a single trailer overhaul.

Warranty & Manuals

Standard commercial/manufacturer warranty against defects in material and workmanship under normal military use; applicable technical data and product care documentation included.

4. PLACE OF PERFORMANCE AND DELIVERY SCHEDULE

• Delivery Location:
   Combined Support Maintenance Shop (CSMS) 1
   1720 Congressman W.L. Dickinson Dr.
   Montgomery, AL 36109
• Delivery Timeline:
• Delivery Commencement / First Shipment: 20 November 2026
• Final Delivery Deadline (NLT): 31 January 2027
• Deliveries must follow a phased arrival schedule to accommodate shop throughput and inspection capacity.
• Inspection & Acceptance:
   Government inspection and acceptance will take place upon delivery at CSMS 1. Each delivery must be accompanied by a comprehensive Bill of Lading (BOL) / delivery packing slip itemizing contents and kit batch identifiers.

5. CAPABILITY STATEMENT & SUBMISSION REQUIREMENTS

Interested commercial vendors and manufacturers capable of fulfilling this requirement are invited to submit a Capabilities Statement (maximum 5 pages) addressing the following areas:

A. Vendor Identification & Profile

1. Company Name, Address, and Website.
2. Unique Entity Identifier (UEI) and CAGE Code.
3. Primary Point of Contact (Name, Title, Phone, and Email).
4. Business Size and Socioeconomic Status under NAICS 321918 / 321999 (e.g., Large Business, Small Business, SDB, WOSB, SDVOSB, HUBZone).
5. Existing Government-wide Contract Vehicles (e.g., GSA MAS, DLA, OASIS), if applicable.

B. Technical & Manufacturing Capability

1. Material Sourcing & Milling: Confirm access to genuine Apitong (Keruing) hardwood graded "Select or Better" and capability to achieve kiln-dried moisture levels of 12–15%.
2. Technical Compliance: Describe capability to manufacture, precision-cut, profile, and countersink lumber in exact compliance with military specifications (TM 9-2330-381-14&P).
3. Packaging: Ability to package and palletize the boards into 40 distinct, ready-to-assemble vehicle kits.

C. Schedule & Logistical Capacity

1. Confirm ability to meet the required delivery performance window: initial delivery on 20 November 2026 and completion no later than 31 January 2027 at Montgomery, AL.
2. Identify current production lead times and any known supply chain vulnerabilities for Apitong lumber.

D. Rough Order of Magnitude (ROM) & Commercial Practices

1. Provide non-binding Rough Order of Magnitude (ROM) pricing per kit or total estimated cost for 40 kits.
2. Detail standard commercial warranty terms, customary packaging methods, and shipping practices.

6. SUBMISSION INSTRUCTIONS

• Due Date & Time: All responses must be received within seven (7) calendar days of this notice, no later than 30 October, at 4:00 PM CST.
• Submission Format: Electronic format via email (PDF or MS Word format).
• Subject Line Format: Response to Sources Sought: M872A4 Decking Kits - [Company Name]
• Submissions Shall Be Sent To:
• Primary Contracting POC: Kathryn Graham, Contract Specialist / Contracting Officer
• Email: kathryn.p.graham.civ@army.mil
• Phone: 334-450-0463

Note: Proprietary information, if submitted, must be clearly marked. The Government will handle proprietary materials in accordance with applicable Federal Acquisition Regulations.