Lynx Network Maintenance and Support Services

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type:

Combined Synopsis/Solicitation

Solicitation Number:

36C24919Q0425

Posted Date:

8/7/2019

Response Date:

8/21/2019 2 PM CT

Product or Service Code:

D399

Set Aside (SDVOSB/VOSB):

SDVOSB

NAICS Code:

541519

Contracting Office Address

Network Contracting Office 9

ATTN: Tara Hammrich

Department of Veterans Affairs

Contracting Office, 4th floor

1639 Medical Center Parkway

Murfreesboro, TN 37129

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quote (RFQ) and will be posted on NASA SWEP. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-02, 05/06/2019.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541519, with a small business size standard of $27.5 Million.

The Network Contracting Office (NCO) 9 is seeking to purchase Lynx computer network software upgrades and support maintenance for Tennessee Valley Healthcare System (TVHS) Nashville and York Campuses as well as many TVHS CBOCS VA Medical Center.

All questions regarding this RFQ must be in writing and may be sent by e mail to tara.hammrich@va.gov.

Questions must be received no later than Aug 14, 2019 at 2:00 PM CST. No further questions will be accepted after that date and time.

You are reminded that representatives from your company SHALL NOT contact any Tennessee Valley Healthcare System (TVHS) employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer.

STATEMENT OF WORK

Lynx Server Upgrades and Maintenance

STATEMENT OF WORK PART A GENERAL INFORMATION

1A. INTRODUCTION:

Tennessee Valley Healthcare System (TVHS) has a Lynx Computer networked system which connects and serves its Nashville and York campuses as well as many TVHS Community-Based Outpatient Clinics (CBOC). The contractor is to provide software upgrades and software maintenance on the Lynx Servers.

The contractor will provide one (1) LYNXS-SSD-UP (new Lynx servers) at each of the following locations:

VA Medical Center 1310 24th Ave South, Nashville, TN 37212

York Campus, 3400 Lebanon Pike BLDG 8, Murfreesboro, TN 37129

1320 Decatur Pike, Athens, TN 37030

25 Von Karman Rd, Arnold AFB, Tullahoma, TN 37289

VA Compensation and Pension office, #2 International Plaza, Nashville, TN 37218

1818 Albion Street, Nashville, TN 37208

Women s Clinic -1919 Charlotte Avenue, Nashville, TN

2A. BACKGROUND:

a. TVHS has a Lynx Computer networked system which connects and serves its Nashville Medical Center, Charlotte Clinic, Women s Clinic, Albion (Meharry) Clinic, Clarksville Clinic, Alvin C. York Medical Center, Athens, Tullahoma, C&P clinics.

3A. REQUIREMENTS:

a. The equipment will be maintained in accordance with factory specifications.

b. The following cost and service fees are associated with this Maintenance Option. Option covers the following nine (9) TVHS facilities: Nashville Campus, Charlotte Clinic, Women s Clinic, Albion (Meharry) Clinic, Clarksville Clinic, Murfreesboro Campus, Athens clinic, Tullahoma, C&P clinic.

c. Software Support Agreement s (SSA) This contract will provide and supply all necessary SSA license s and agreement s which may be necessary to provide the VA TVHS with system programming, software updates, system troubleshooting and general software and maintenance. All SSA, shall be available 24/7, 365 for the duration of this contract.

All interested companies shall provide quotation(S) for the following:

Price/Cost Schedule

Line Item

Description

Quantity

Unit Price

Total Price

0001

Base Year: Lynx Server Upgrade

7 EA

0002

Base Year: Lynx Server Maintenance

1 YR

0003

Base Year: Lynx Standard Server

10 EA

1001

Option Year 1: Lynx Server Maintenance

1 YR

1002

Option Year 1: Lynx Standard Server

10 EA

2001

Option Year 2: Lynx Server Maintenance

1 YR

2002

Option Year 2: Lynx Standard Server

10 EA

3001

Option Year 3: Lynx Server Maintenance

1 YR

3002

Option Year 3: Lynx Standard Server

10 EA

4001

Option Year 4: Lynx Server Maintenance

1 YR

4002

Option Year 4: Lynx Standard Server

10 EA

TOTAL PRICE

The period of performance is the following:

Base Year: 01 Oct. 2019 to 30 Sep. 2020

Option Year 1: 01 Oct. 2020 to 30 Sep. 2021

Option Year 2: 01 Oct. 2021 to 30 Sep. 2022

Option Year 3: 01 Oct. 2022 to 30 Sep. 2023

Option Year 4: 01 Oct. 2023 to 30 Sep. 2024

Place of Performance

Nashville Campus

1310 24th Avenue South

Nashville, TN 37212

Alvin C. York Campus

3400 Lebanon Pike

Murfreesboro, TN 37129

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following contract clauses apply to this acquisition:

52.217-8, OPTION TO EXTEND SERVICES (NOV 1999)

52.217-8 PRICING EVALUATION

The evaluation will consider the possibility that the option can be exercised at any time, and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will therefore use the cost of the last option years pricing to evaluate cost. Any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised.

52.217-9, OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

52.232-18, AVAILABILITY OF FUNDS (APR 1984)

852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

852.203-71, DISPLAY OF DEPARTMENT OF VERTERAN AFFAIRS HOTLINE POSTER (DEC 19920

852.219-10, VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)

852.219-74, LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE (JUL 2018)

852.232-72, ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

852.270-1, REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items (JAN 2017) applies to this acquisition and addenda to the provision re included. See Attachment A 52.212-1 ADDENDA for information concerning: Submitting questions, and submitting quotes.

FAR 52.212-2, Evaluation Commercial Items (OCT 2014) IS NOT used, See Attachment A 52.212-1 ADDENDA for information concerning documents to include with quote and evaluation factors.

52.233-2. SERVICE OF PROTEST (SEPT 2006)

Hand-Carried Address:

Department of Veterans Affairs

VISN 9 ASC (90C)

1639 Medical Center Parkway, Suite 400

Murfreesboro TN 37129

Mailing Address:

Department of Veterans Affairs

VISN 9 ASC (90C)

1639 Medical Center Parkway, Suite 400

Murfreesboro TN 37129

852.252-70. SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE (JAN 2008)

The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference External link to a government website. Copies may also be obtained from the contracting officer.

852.273-74, AWARD WITHOUT EXCHANGES (JAN 2003)

The Government intends to evaluate proposals and award a contract without exchanges with offerors. Therefore, each initial offer should contain the offeror s best terms from a cost or price and technical standpoint. However, the Government reserves the right to conduct exchanges if later determined by the contracting officer to be necessary

852.233-70, PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018)

(a) Any protest filed by an interested party shall:

(1) Include the name, address, fax number, and telephone number of the protester;

(2) Identify the solicitation and/or contract number;

(3) Include an original signed by the protester or the protester's representative and at least one copy;

(4) Set forth a detailed statement of the legal and factual grounds of the protest, including a description of resulting prejudice to the protester, and provide copies of relevant documents;

(5) Specifically request a ruling of the individual upon whom the protest is served;

(6) State the form of relief requested; and

(7) Provide all information establishing the timeliness of the protest.

(b) Failure to comply with the above may result in dismissal of the protest without further consideration.

(c) Bidders/offerors and contracting officers are encouraged to use alternative dispute resolution (ADR) procedures to resolve protests at any stage in the protest process. If ADR is used, the Department of Veterans Affairs will not furnish any documentation in an ADR proceeding beyond what is allowed by the Federal Acquisition Regulation

852.233-71, ALTERNATE PROTEST PROCEDURE (OCT 2018)

As an alternative to filing a protest with the contracting officer, an interested party may file a protest with the Deputy Assistant Secretary for Acquisition and Materiel Management, Acquisition Administration Team, Department of Veterans Affairs, 810 Vermont Avenue, NW, Washington, DC 20420, or for solicitations issued by the Office of Construction and Facilities Management, the Director, Office of Construction and Facilities Management, 810 Vermont Avenue, NW, Washington, DC 20420. The protest will not be considered if the interested party has a protest on the same or similar issues pending with the contracting officer.

PLEASE NOTE: The correct mailing information for filing alternate protests is as follows:

Deputy Assistant Secretary for Acquisition and Logistics,

Risk Management Team, Department of Veterans Affairs

810 Vermont Avenue, N.W.

Washington, DC 20420

This is a combined synopsis/solicitation for Lynx computer network software upgrades and support maintenance as defined herein.  The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than Aug 21, 2019 at 2:00 pm central via email to tara.hammrich@va.gov. The subject line must specify 36C24919Q0425 Lynx Server Upgrade and Server Maintenance. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contracting officer Tara Hammrich at tara.hammrich@va.gov.

Point of Contact

Contracting Officer

Name: Tara Hammrich

Organization: NCO 9

Phone No.: 615-225-3357

E-Mail Address: tara.hammrich@va.gov

Attachments

Attachment A: FAR 52.212-1 Addenda

Attachment B: Past Performance Questionnaire