LUB Off-Site Testing

Added: Mar 27, 2018 9:13 am The Amarillo/Lubbock VA Health Care System is seeking Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB) or Small Business (SB) sources capable of meeting the requirement listed below. The acquisition will be accomplished using commercial item procedures in accordance with FAR Part 13.

NOTE: TO QUALIFY SDVOSB AND VOSB VENDORS MUST BE CERTIFIED IN THE VA VENDOR INFORMATION PAGES (VIP) DATABASE.

The North American Industry Classification System (NAICS) is 621511. Any SDVOSB, VOSB or SB firms who wish to identify their interests and capability to provide this service must notify the Contract Specialist no later than NOON PM Central Time, April 2, 2018. Notification shall be e-mailed to Lula Hill, at lula.hill3@va.gov. Provide Cage Code and or DUNS number.

DISCLAIMER

This Source Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Notice that is marked as proprietary will be handled accordingly. In accordance with the Federal Acquisition Regulation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Notice.

SCOPE:

Performance Work Statement (PWS)
OFF- SITE STAT/URGENT LABORATORY SERVICES/TESTING

The Lubbock Community Based Outpatient Clinic (CBOC) located in Lubbock, Texas requires a local contractual service vendor for each site as listed to provide Off Site STAT/Urgent Laboratory Services/Testing on an As Needed Basis for laboratory tests that are not available in-house.

General Information

Scope & Objectives for Each Local Vendor

The local Vendor laboratory shall provide all resources necessary to accomplish the services described in this PWS except as may otherwise be specified.

All professionals providing services under the terms of this contract will have appropriate Board Certifications and possess the requisite skills and experience to perform laboratory services/testing as defined in this Performance Work Statement.

Additionally, these laboratory services/testing will be performed locally off-site on an As Needed Basis and the Lubbock CBOC shall not be required to furnish any equipment other than the required patient testing sample (blood, serum, plasma, urine, body fluid, etc.) plus any required clinical history related to the performance of the laboratory testing.

Due to the urgent diagnostic nature of the test results; and the sensitivity, viability, and the required storage temperature of the patient sample the local Vendor shall be available to perform services/testing during the hours of 0700-1700 during the calendar year excluding holidays and weekends for

Lubbock VA CBOC Laboratory
6104 Ave Q South Drive
Lubbock, Texas 79412

All tests that are considered to be STAT/Urgent shall be called to the Lubbock CBOC Laboratory or the ordering Lubbock CBOC within 1 hour of time of receipt of
sample at the vendors facility and a faxed report to follow within 30 minutes after
telephone notification to the customer.

All tests that are considered to be critical or panic values shall be called to the ordering
Lubbock CBOC within 1 hour of time of receipt of sample at the vendors facility and a faxed report to follow within 30 minutes after telephone notification to the customer.

Each local Vendor assisting in the performance of this work statement is considered part of the VA health activity for purposes of the following statutes and the VA regulations implementing these statues: the Privacy Act, 5. S.C. sec 552a, and 38 U.S. C. sections 5701, 7705, and 7332.

Refer to Attachment A for a list of tests required to be performed for the Off-Site Laboratory Services/Testing at each of the VA sites (Refer to 4 a) and 4b)), for the local Vendor s facility but not limited to on an As Needed Basis .

Term of Contract


A. Description of Tasks and Associated Deliverables for Each Local Vendor

1. The local Vendor shall provide on an As Needed Basis STAT/Urgent laboratory
services/testing described within the performance period of this PWS.

2. The performance of the local Vendor shall be according to the requirements contained in this
PWS and equal to that of the professional standards of CAP and/or JCAHO.

B. Billing for Each Local Vendor

The Local Vendor shall bill monthly in arrears and process the billing through the Government E-Invoice system. (OB10) www.tungsten-network.com

Payment for Vendor will be the responsibility of AVAHCS in Amarillo, Texas.

Each Local Vendor s Responsibility

A. Services Required

1. The Vendor shall provide Off-Site STAT/Urgent laboratory services/testing on an As
Needed Basis in accordance with the terms of this contract for the AVAHCS facility
located in Amarillo, Texas and for the Lubbock CBOC facility located in Lubbock,
Texas.

2. The Department of Veterans Affairs Health Care System, Chief, of P&LMS will have the
final technical and administrative direction over all services/tests provided.

B. Vendor s shall

Provide local off- site STAT/Urgent laboratory services/testing in such a manner as to assist the Lubbock CBOC facility located in Lubbock, Texas to give timely and accurately requested services/testing for the clinical care of Veteran patients on an As Needed Basis during the calendar year and during 0700-1700. excluding weekends and holidays.

Call all tests that are considered to be STAT/Urgent to the ordering the ordering Lubbock CBOC within 1 hour of time of receipt of sample at the vendors facility and a faxed report to follow within 30 minutes after telephone notification to the customer.

Call all tests that are considered to be critical or panic values to the ordering AVAHCS Laboratory or the ordering Lubbock CBOC within 1 hour of time of receipt of sample at the vendors facility and a faxed report to follow within 30 minutes after telephone notification to the customer.

Finalize services/testing at their medical facility and will release in a secure manner, finalized test reports to the ordering the ordering Lubbock CBOC facility either digitally or as a hard copy report after receiving the laboratory orders at the Vendors laboratory facility.

C. Vendor s Qualifications

The Vendors laboratory shall be accredited through the College of American
Pathologists (CAP) and/or Joint Commission on Accreditation of Healthcare
Organizations (JCAHO) and supply documentations attesting to their accreditation.

The Vendor shall supply the Lubbock CBOC a copy of their Clinical Laboratory Improvements Amendments (CLIA) number.

The Clinical Pathologist(s) of the laboratory assigned by the Vendor to perform the Off-Site STAT/Urgent laboratory services/testing covered by this contract shall be licensed to practice medicine in a State, Territory, or Commonwealth of the United States or the District of Columbia.

Each individual identified for performance of this contract for Off-Site STAT/Urgent laboratory services/testing shall have appropriate certifications and training to perform laboratory testing as attested to one or more of the following agencies: CAP, JCAHO,
American Society of Clinical Pathologist (ASCP), or American Medical Technologist (AMT).

D. Location of Performance

These laboratory services/testing will be performed locally off-site at the Vendors facility on an As Needed Basis and the Lubbock CBOC shall not be required to furnish any equipment other than the required patient testing sample (blood, serum, plasma, urine, body fluid, etc.) plus any required clinical history related to the performance of the laboratory testing.

Special Requirements for Each Local Vendor

A. Confidentiality

1. The Vendor and any sub vendors and its employees are subject to the provisions of
HIPAA, 38 U.S.C. 5705 and the Privacy Act of 1974 as well as all other applicable
confidentiality laws and VA regulations in performance of the services required by the
contract. This includes both Privacy and Security Rules published by the Department of
Health and Human Services (HHS).

2. The Vendor shall comply with all VA security policies and applicable confidentiality
statutes, including 38 U.S.C. 5701, 38 U.S.C. 5705, 38 U.S.C. 7332, 5 U.S.C. 552a
(Privacy Act), as well as 45 C.F.R. Parts 160,162, and 164 (Health Insurance Portability
and Accountability Act).

3. The Vendor shall keep confidential the contents of all medical documents entrusted to its
care. Employees of the Vendor shall not disclose to any unauthorized person, firm, or
corporation knowledge entrusted during performance of the contract.

4. Records created by the Vendor in the course of treating VA patients under this
agreement are the property of the VA and shall not be accessed, released, transferred,
or destroyed except in accordance with applicable federal law and regulations.

5. The contractor shall maintain confidentiality of HSRO/QA information per 38 USC 5705
and VHA Handbook 1605.1.

6. The C&A requirements do not apply, and that a Security Accreditation Package is not
required.



Attachment A
CPT CODE
TEST DESCRIPTION
TURN AROUND TIME (TAT)
PRICE
80302
Acetaminophen

87340
Acute Hepatitis Panel
8 hours

80301
Alcohol-Serum

87077
Aerobic Culture Addl ID
Various

82140
Ammonia

82805
Arterial Blood Gas (pH, PCO2,PO2,O2sat,Base excess, Bicarbonate,
Total CO2, Ventilation)

86060
ASO and ASO Titer
24 hours

86403 x 4
Bacterial Antigen Screen-Serum or CSF
(Group B Strep Ag, H. influenza Ag, S. pneumoniae Ag,
N. menigitidis Ag)
4 hours

80048
Basic Metabolic Panel (Glucose, BUN, Na, K, Cl, CO2, Creatinine, Calcium)

84703
Beta-HCG-Serum

82010
Beta-Hydroxybutyrate

87040
Blood Cultures
Various

83880
BNP

87493
C Diff
2 hours

87491,87591
C. trachomatis / N. gonorrhoeae by PCR
24 hours

82375
Carboxyhemoglobin (Carbon Monoxide)

85025
CBC w/ Auto Diff

85027, 85007
CBC w/ Manual Diff

82553
CK-MB

87015,87272,87329
Crypto/Giardia
2 hours

85379
D-Dimer

80162
Digoxin

87999
Environmental Culture-DI water
Various

87999
Environmental Culture-Fungal Culture
Various

85384
Fibrinogen- Quant

88184
Flow Cytometry BMS

88184
Flow Cytometry BM 9 MRKS


Flow Cytometry CV 2 MRKS

87254
Flu A&B Antigens

85014,85018
H & H

87338
H. pylori Antigen-Stool
24 hours

86677
H. pylori IgG-Serum

86709
Hepatitis A Antibody -IgM
4 hours

80074
Hepatitis B Antigen
2 hours

86317
Hepatitis B Surface Antibody
8 hours

86803
Hepatitis C Antibody
2 hours

86703
HIV 1 /2 Antibody
2 hours

82330
Ionized Calcium whole blood/serum

80061
Lipid Panel (Cholesterol, Trig, HDL, LDL)

80178
Lithium

80010
Liver Panel (AST, ALT, GGT, LD, T Bilirubin, D Bilirubin)

87207
Malaria Blood Smear
24 hours

85730
Mixing Study-APPT
8 hours

85610
Mixing Study-PT
8 hours

86308
Mononucleosis

83874
Myoglobin-serum

83930,83935
Osmolality-Serum or Urine

80184
Phenobarbital

80185
Phenytoin

83051
Plasma (Free) Hemoglobin
24 hours

85576 x 4
Platelet Function Analysis
24 hours

84145
Procalcitonin

85610
PT (ProTime)

85730
PTT(Activated)

86403
Rapid Strep Screen

85406
Reticulocyte Count

87425
Rotavirus
4 hours

86403
S. pneumoniae Antigen
4 hours

80302
Salicylate

89310
Semen Analysis (post vasectomy)
Various

87186
Sensitivity -culture


80198
Theophylline

87070
Throat culture
Various

84484
Troponin I

81001
Urinalysis
2 hours

87086
Urine culture


80301
Urine Drug Screen (Amphetamine, Barbiturate, Benzo, Cocaine, Opiate, THC, PCP)

80164
Valporic Acid

80202
Vancomycin