Louisiana National Guard 256th Yellow Ribbon Event Lodging

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for proposal (RFP) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2021-07 Effective on September 10, 2021. Provisions and clauses incorporated by reference has the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://acquisition.gov. The solicitation W912NR-22-R-0004 is issued as a Request for Proposal. This procurement is solicited as a Total Small Business Set-aside. The NAICS code for this acquisition is 721110 - Hotels (except Casino Hotels). This solicitation is for a firm fixed price contract and will be awarded as best value using trade off method where technical is considered most important than past performance and price. Technical is considered more important than Past Performance, and Price. The contractor shall return the completed provision (52.204-24) and return with offer.

The Louisiana Army National Guard Family Programs Office has a Lodging requirement for a Yellow Ribbon event held in Baton Rouge, LA 7-9 January 2022 see the PERFORMANCE WORK STATEMENT. This is an all or none award.

The provision at FAR 2.212-1, Instruction to Offerors – Commercial, applies to this acquisition.

Offer must include:

- Proof of adherence to provided specifications (offers will be checked for technical acceptableness based on requirements).

- Past performance with Government Yellow Ribbon Event contracts within the past four (4) years. Limit of three (3) past performances submitted with proposal.

- Listing of Hotels meeting all requirements within in the Performance Work Statement.

            Format: Hotel Name, Address, Hotel POC, “Confirmation Number/Verification # for YRT Event.”

FAR provision 52.212-2 is applicable to this solicitation. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Technical Evaluation Criteria:

1) Quantity of Hotels listed in submitted proposal.  Preference to least amount of hotels.

2) Proximity of Hotels listed in submitted proposal in relation to Downtown Baton Rouge, LA.

Price Evaluation:

1. Price will be evaluated for reasonableness.  

Past Performance – Government will evaluate Past Performance based upon relevancy, complexity and scope of magnitude to requirements of this PWS by reviewing submitted past performance questionnaires or FAPPIS submissions.

Offerors must include a completed copy of FAR Provision 52.212-3, Offeror Representation and Certification-Commercial Items, with their proposal.

Timeline

8 December 2021 – Combined Synopsis/Solicitation posted

10 December 2021 – Questions Period Ends 14:00 CST

15 December 2021 - Solicitation closes 10:00 CST

Location

See PERFORMANCE WORK STATEMENT

Bidding Format

DESCRIPTION   QTY   UNIT OF ISSUE (EACH)   TOTAL

0010 Lodging Rooms 7 JAN 2022 (total number requested) QTY Unit of Issue EA Price (per room)

0020 Lodging Rooms 8 JAN 22 (total number requested) QTY Unit of Issue EA Price (per room)

The following FAR/DFAR clauses and provisions are applicable to this acquisition:

52.202-1 Definitions JAN 2012

52.203-3 Gratuities APR 1984

52.203-5 Covenant Against Contingent Fees APR 1984

52.203-7 Anti-Kickback Procedures OCT 2010

52.204-7 System for Award Management JUL 2013

52.204-13 System for Award Management Maintenance JUL 2013

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities Jul 2018

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment Oct 2020

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment Aug 2020

52.204-26 Covered Telecommunications Equipment or Services-Representation OCT 2020

52.212-1 Instructions to Offerors-Commercial Items SEP 2021

52.212-2 Evaluation-Commercial Items OCT 2014

52.212-3 Offeror Representation and Certifications-Commercial Items FEB 2021

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Items.

52.216-24 Limitation of Government Liability APR 1984

52.216-25 Contract Definitization OCT 2010

52.222-3 Convict Labor JUN 2003

52.222-19 Child Labor -- Cooperation with Authorities and Remedies MAR 2012

52.222-21 Prohibition Of Segregated Facilities FEB 1999

52.222-26 Equal Opportunity MAR 2007

52.222-35 Equal Opportunity for Veterans SEP 2010

52.222-36 Affirmative Action For Workers With Disabilities OCT 2010

52.222-37 Employment Reports on Veterans SEP 2010

52.222-50 Combating Trafficking in Persons FEB 2009

52.223-6 Drug-Free Workplace MAY 2001

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications DEC 2012

52.232-1 Payments APR 1984 52.232-18 Availability if Funds APR 1984

52.232-33 Payment by Electronic Funds Transfer-System for Award Management JUL 2013

52.233-1 Disputes JUL 2002

52.233-2 Service of Protest SEP 2006

52.233-3 Protest after Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.243-1 Changes--Fixed Price AUG 1987

52.252-2 Clauses Incorporated By Reference FEB 1998

252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009 

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012 

252.232-7006 Wide Area WorkFlow Payment Instructions MAY 2013 Executive Order 13514: Federal Leadership in Environmental, Energy, and Economic Performance (OCT 2009) 

To be awarded this contract, the offeror must be registered in the SAM and remain active during period of performance. (https://www.sam.gov/portal/public/SAM/). All vendors MUST have a publicly visible registration in the System for Award Management (SAM). Duns & Bradstreet, CAGE Code & Federal Tax ID numbers MUST be submitted with offer. If you need any additional assistance getting registered, please send me an email and I will send you additional instructions.

Contracting Office Address: USPFO for Louisiana, 420 F Street, Camp Beauregard, Pineville, LA 71360 Point of Contact(s):  CW3 William Jones (318) 290-0268 william.r.jones386.mil@mail.mil or CRYSTAL  L. STILES (318) 290-5982

crystal.l.stiles2.mil@mail.mil

Representation. As prescribed in 4.2105(a), complete the following representation in FAR Clause 52.204-24(d) Representation. The Offeror represents that —

(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (c)(1) of this section if the Offeror responds “will” in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (c)(2) of this section if the Offeror responds “does” in paragraph (d) (2) of this section.

Vendor Name: _________________________________________________________________

Authorized Representative Name/Title: __________                   __________________________ 

                                                                                  (Print Name/Title)

Authorized Representative Signature: ________________________________                    _____

NOTE: For your offer to be considered ensure the following:

         Registration in SAM is current and accurate.

         Pricing for all items listed and total of all items complete. 

         Representation selection has been made (#1 & #2).

         Submission made via email by the specified time and date.