Lodging & Meeting Rooms

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.  The FLETC has a requirement for lodging and meeting space in Ontario, CA on July 28-30, 2009, for the State and Local Law Enforcement Training Symposium (SLLETS).  This acquisition is unrestricted.  Applicable NAICS is 711210, size standard $7.0 million.  This announcement constitutes the only solicitation, and a Request for Quote should be submitted by interested parties as shown below.  This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 05-30, provisions and clauses as attached.  Responses must be provided by e-mail (patsy.adams-santana@dhs.gov) or by fax to 912-280-5343.

Requirement Description:

LODGING ROOM -

Arriving 7/28/2009 - Departing 7/30/2009. 

Single Occupancy, 100 rooms per night x 2 nights = 200 room night, including Ontario Tax 11.75% lodging tax.

MEETING ROOM PACKAGE -

1-General Session Room (Minimum 8000 sq. ft.), 2 days

3-Breakout Rooms (Minimum 1800 sq. ft.), 3 days

1-Office Space (Minimum 1,000 sq. ft.), (7/27-30, 2009)

21% Service charge for meeting room set-up.

Conference rooms: audio/visual equipment rental, podiums, microphones, projector screen, sound mixers w/CD/DVD players, speakers, audiovisual carts, power strips, extension cords, fees.

Prior to award of the contract, a site visit must be conducted by an OSL representative.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.  The FLETC has a requirement for lodging and meeting space on July 28-30, 2009.  This acquisition is unrestricted.  Applicable NAICS is 711210, size standard $7.0 million.  This announcement constitutes the only solicitation, and a Request for Quote should be submitted by interested parties as shown below.  This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 05-30, provisions and clauses as attached.  Responses must be provided by e-mail (patsy.adams-santana@dhs.gov) or by fax to 912-280-5343.

Requirement Description:

LODGING ROOM -

Arriving 7/28/2009 - Departing 7/30/2009. 

Single Occupancy, 100 rooms per night x 2 nights = 200 room night, including Ontario Tax 11.75% lodging tax.

MEETING ROOM PACKAGE -

1-General Session Room (Minimum 8000 sq. ft.), 2 days

3-Breakout Rooms (Minimum 1800 sq. ft.), 3 days

1-Office Space (Minimum 1,000 sq. ft.), (7/27-30, 2009)

21% Service charge for meeting room set-up.

Conference rooms: audio/visual equipment rental, podiums, microphones, projector screen, sound mixers w/CD/DVD players, speakers, audiovisual carts, power strips, extension cords, fees.

Prior to award of the contract, a site visit must be conducted by an OSL representative.