Lodging and Meals for BSA at WVU Tech

The Department of Defense has issued a Special Notice announcing its intent to sole source a contract for lodging and meals at West Virginia University Tech in support of the Army National Guard's participation in the National Scout Jamboree. This notice was published on April 28, 2026, in accordance with Federal Acquisition Regulation requirements for dissemination of proposed contract actions. The sole source procurement is authorized under 41 U.S.C. 1901. Although the Department intends to award a contract without competitive bidding, the notice invites all responsible sources to submit capability statements demonstrating their ability to provide the requested services, which will be evaluated before the award date. The Government has discretion to determine whether to compete the contract based on submissions received.

The contract requires the provision of lodging and meal services for approximately 200 Army National Guard personnel at WVU Tech's Beckley campus from July 13 through August 4, 2026, in support of the National Scout Jamboree held at Summit Bechtel Reserve. Lodging must be phased across four periods to accommodate different deployment stages, while meal services must deliver approximately 9,175 meals across three daily service windows with specific dietary and quality specifications. Interested contractors must submit capability statements by the May 13, 2026 deadline and should mark any proprietary information accordingly; the Government will not reimburse sources for information provided or conduct capability briefings. Contractors must demonstrate the ability to comply with comprehensive operational requirements, including 24-hour staffing, laundry and Wi-Fi services, ServSafe certification for food service directors, West Virginia Food Handlers Cards for food preparers, and adherence to Army Technical Bulletin 530 and applicable federal, state, and local health and safety regulations.