Local Wired Telephone Services - Manchester Regional Office

Synopsis



This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.



The Department of Veteran Affairs Manchester Regional Office is issuing this request for quote (RFQ) VA373-12-Q-0012 to seek proposals from wired telecommunication carriers. This solicitation is a small business set aside under the North American Industry Classification System (NAICS) 517110 in which the small business size standard is 1,500 employees. The following commercial services are being requested in this solicitation as detailed in the Statement of Work (SOW). All quotes should be based on minimum requirements listed in the SOW.



Description: The Department of Veterans Affairs, (VA), Veterans Benefits Administration, Manchester Regional Office located at 275 Chestnut Street, Manchester, NH 03101 has a requirement to provide local wired telephone services in support of our nation's veterans.



The current telephone inventory of the regional office is:



The VA intends to award a six month base contract with a period of performance from April 1, 2012 through September 30, 2012 with four (4) one year options to extend services. The contract will be a firm fixed price contract.



This solicitation will close on Thursday, March 15, 2012 at 5pm EST at the Manchester Regional Office located at 275 Chestnut Street, Manchester, NH 03101. Questions must be received in writing not later than (NLT) Friday, March 9, 2012 at 12pm EST.



Telephonic inquires will not be accepted.



Contracting Office Address:

Department of Veteran's Affairs, Manchester Regional Office, 275 Chestnut Street, Manchester, NH 03101.



Point of Contact:

Sherri Locke

Contract Specialist

Sherri.Locke@va.gov



SUBMISSION REQUIREMENTS

The offerors proposals must include both technical proposal and price proposal based on minimum SOW requirements. Selection will be made based on the offerors ability to meet minimum requirements and best price.

STATEMENT OF WORK (SOW)

1. Contractor shall provide the following services:

The contractor shall provide all services, materials, equipment, personnel, facilities, transportation and supervision necessary to provide local wired telephone services to the Department of Veterans Affairs Manchester Regional Office located at 275 Chestnut Street, Manchester, NH 03101.



INSTRUCTIONS TO OFFERORS

Please submit quotes in writing on letter head with tax ID#, DUNS # and be dated with a point of contact. Please provide a detailed firm-fixed price per month for our current inventory of 211 telephone lines.



All proposals must be submitted in writing to:

Department of Veterans Affairs

Attn: Sherri Locke (373/28)

275 Chestnut Street

Manchester, NH 03101

or via email to: Sherri.Locke@va.gov



All proposals must be submitted no later than March 15, 2012, 5pm EST.



End the Statement of Work

_____________________________________________________________________________

The Government intends to evaluate proposals and make awards(s) without discussions with offerors (except for needed clarifications as per FAR 15.306(a). Therefore, your initial proposal should contain your best terms, as it pertains to cost/pricing. Do not assume you will have the opportunity to clarify, discuss, or revise your original proposal. At Governments discretion, offerors may be asked for more information or to clarify their offer, request for such information doesn't constitute discussions. However, the Government reserves the right to conduct discussions if the Contract Officer later deems it necessary.

The Government will award a contract resulting from this solicitation to the responsible offeror whose proposal conforming to the solicitation will be most advantageous to the Government, price and other factors considered.



APPLICABLE PROVISIONS AND CLAUSES: The following clauses and provisions are incorporated by reference. FAR clauses and provisions can be read in their full text at http://farsite.hill.af.mil/vffara.htm and VAAR clauses and provision can be read in their full text at http://farsite.hill.af.mil/VFvar1.HTM. The clauses are to remain in full force in any resultant contract.

1) FAR 52.204-7 - Central Contractor Registration

2) FAR 52.212-1 - Instructions to Offerors--Commercial Items

3) FAR 52.212-2 - Evaluation--Commercial Items

4) FAR 52.212-3 - Offeror Representations and Certifications--Commercial Items, with Alternate I

5) FAR 52.212-4 - Contract Terms and Conditions--Commercial Items

6) FAR 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items. The following clauses within 52.212-5 apply to this solicitation and any resultant contract:

a. FAR 52.204-10 - Reporting Executive Compensation and First Tier Subcontract Awards

a. FAR 52.222-3 - Convict Labor

b. FAR 52.222-21 - Prohibition of Segregated Facilities

c. FAR 52.222-26 - Equal Opportunity

d. FAR 52.222-36 - Affirmative Action for Workers with Disabilities

e. FAR 52.222-50 - Combating Trafficking in Persons

f. FAR 52.223-18 Contractor Policy to Ban Text Messaging While Driving

g. FAR 52.225-13 - Restrictions on Certain Foreign Purchases

h. FAR 52.232-33 - Payment by Electronic Funds Transfer - Central Contractor Registration

i. FAR 52.232-36 - Payment by Third Party

j. FAR 52.233-3 - Protest After Award

k. FAR 52.233-4 - Applicable Law for Breach of Contract Claim

8) FAR 52.217-8 - Option To Extend Services

9) FAR 52.217-9 - Option To Extend The Term Of The Contract

10) FAR 52.232-18 - Availability of Funds

11) FAR 52.232-19 - Availability of Funds for the Next Fiscal Year

12) FAR 52.252-2 - Clauses Incorporated by Reference

13) VAAR 852.203-70 Commercial Advertising

14) VAAR 852.215-70 Service Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors

15) VAAR 852.215-71 Evaluation Factor Commitments

16) VAAR 852.237.70 Contractor Responsibilities

17) VAAR 852.233-70 Protest Content/Alternative Dispute Resolution 18) VAAR 852.233-71 Alternate Protest Procedure

19) VAAR 852.270-1 Representatives of Contracting Officers

20) VAAR 852.273-74 Award Without Exchanges





ADDITIONAL INFORMATION: In accordance with FAR 52.212-1(k), prospective awardees shall be registered and active in the CCR database prior to award. Offer may obtain information on registration at www.ccr.gov. Also in accordance with FAR 52.212-3, Offeror Representations and Certifications Commercial items, Offerors shall have completed registration on the ORCA website at https://orca.bpn.gov.