Local Physician Services at U. S. Embassy Tallinn
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 19EN1026Q0001
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 621491 HMO Medical Centers
- PSC
- Q509 Family & Internal Medicine Services
- Place of performance
- Tallinn Harjumaa 15099 Estonia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks local physician services for the U.S. Embassy in Tallinn, Estonia, with quotations due June 22, 2026 at 17:00 Estonian time. Award will be made to the responsible company submitting the lowest acceptable offer based on initial quotations; discussions are reserved only if necessary.
Place of performance is Tallinn, Estonia. The contractor shall designate one primary physician fluent in English and Estonian with a current valid medical license eligible to practice in Estonia, and provide up to two qualified backup physicians. Services include patient appointments at the Embassy compound four hours per week (dates and times negotiable if totaling four hours weekly), patient examinations such as driver and medical clearance evaluations, prescriptions including controlled medications, acceptance of duty calls on non-scheduled days, and liaison with U.S. Embassy Registered Nurse, Regional Medical Officer, and other medical personnel regarding patient care, local medical services information, and scheduling and coordination of local care and hospital services. The contractor shall create and maintain medical records for all patient encounters, with copies provided to the U.S. Embassy Health Unit for inclusion as external records; contractor physicians will not document directly into MED clinical systems unless specifically authorized through contract modification.
The contract covers a one-year base period (estimated July 1, 2026 through June 30, 2027) with two one-year options and firm fixed pricing in Euro. All materials and supplies are furnished by the Embassy; the contractor is responsible for all labor, insurance, overhead, and profit. The NAICS code is 621491, HMO Medical Centers; the PSC code is Q509, Family & Internal Medicine Services. Offerors must demonstrate established business operations in Estonia, provide physician licensing documentation, submit SAM registration proof and UEI number, provide past performance references from the last two years, and address plans for obtaining all required local licenses and permits. Security clearances and background checks are required post-award, with processing estimated at 30–60 days.
Notice text
The Contractor shall provide primary care medical physician services for the U.S. Embassy Tallinn. The physicians will provide medical services as representatives of the contractor and not as Department of State Medical Providers.
GP Local Physician services:
- Patient appointments at the U.S. Embassy Compound 4 hours a week.
- Patient examinations (drivers, medical clearance, etc.)
- Prescriptions for patients including regular prescriptions and controlled medicine prescriptions.
- Accept duty calls on the days the Contractor is not at the Embassy compound
- Liaise with US Embassy Registered nurse, Regional Medical Officer, Regional Medical Officer / Psychiatrist and other personnel from MED regarding patient care, information about local medical services, and assistance with scheduling and coordination of local care and hospital services.
- Additional services.
1.1. General requirements:
-
- Contractor shall have patient appointments every Monday and Thursday from 14:00-16:00, totaling 4 hours per week (dates and times are negotiable if they total 4 hours per week).
- During scheduled hours evaluates eligible Embassy community members that are under the Chief of Mission and determines and recommends appropriate medical treatment for medical conditions ranging from minor complaints to serious emergency illnesses or injuries requiring case management or hospitalization and/or medical evaluation; consults on complex cases and medical evacuation.
- Contractor shall create a medical record documenting all patient encounters and maintain the official clinical record. A copy of each record will be provided to the US Embassy Health Unit for inclusion in the patient’s MED record as an external record. Contractor physicians will not document directly into MED clinical systems unless specifically authorized through contract modification.
- Contractor shall accept phone calls when they are not at the Embassy from Embassy employees and eligible family members. This is usually limited to days when the Registered Nurse is not at the embassy or not on call, or when patients are following up with the contracted physician. Currently the Registered Nurse takes after hours calls until 9PM on weeknights and two weekends a month
- All materials and supplies as needed shall be provided by the Embassy.
- The Contractor shall issue prescriptions to patients as needed based on his/her concurrence with the medical care. The prescriptions shall be for chronic illnesses and/or acute medical problems.
- Additional services will be on an as needed basis, mostly when the Embassy Nurse is on holiday, away, or on sick leave. (Additional services will be mostly phone coverage in case of an emergency.)
The location where services will be provided: U.S. Embassy Tallinn, Chancery medical office
Files
| File | Type | Posted |
|---|---|---|
| RFQ nr. 19EN1026Q0001 for Local Physician services.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Local Physician Services at U. S. Embassy Tallinn | Award Notice | |
| This notice | Solicitation |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity