Liquid Nitrogen

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Submit offers on NIAID-RFQ-19-1950374.

This solicitation is a request for quotes (RFQ). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2019-01, dated December 20, 2018. The associated North American Industry Classification System (NAICS) code for this procurement is 325120 with a small business size standard of # 1,000.

The National Institute of Allergy and Infectious Diseases (NIAID), is seeking to procure Bulk Liquid Nitrogen Annual Service. Work to be scheduled to automatically occur in a consistent fashion as needed to maintain adequate storage tank level. The Contractor shall provide all necessary products and materials to perform the tasks.

a) The contractor shall periodically check the level within the N2 storage tank to ensure adequate level exists to maintain continued operations within the building. A typical approach to perform this function is for the delivery driver to check levels at least once per week when making deliveries elsewhere on campus. The tank level gauge is easily viewed through the tank farm fencing from a vehicle.

b) Contractor will provide periodic partial or complete fills as needed to maintain adequate level of N2 within the storage tank. Previous delivery schedules were approximately every 10 days; however, this is not to be used as a fixed delivery period. The contractor will be responsible for monitoring the tank level and refilling as needed.

c) Contractor will communicate any abnormal conditions to the NIAID Building 40 Facility Manager as needed to prevent the potential for system failure as well as eliminate the potential for the tank to reach a critical low level.

d) Delivery tickets to be left in designated location at the tank farm at the date/time of the delivery. The delivery ticket will indicate Date, Time and Delivery Volume.

1. Does NIH own their own bulk Nitrogen tank? Government owned

2. If so what size tank is it? 3000-gal tank

3. Will the successful bidder have 24-hour access to fill the tank? The tank is within a fenced tank farm next to the building loading dock. The lock code for the gate will be provided to the successful vendor.

4. Is there a special pass to get on site? All commercial vehicles entering the Bethesda Campus of NIH are required to pass through the Commercial Vehicle Entrance which is manned 24/7/365.

5. Do the deliveries require NIH signature or will there be a place the driver can put the delivery ticket? The site provides a container in which the delivery tickets can be placed. No signature is required for afterhours deliveries.

6. Does NIH require 24 hour pre notification of delivery? No. It is desirable to know if you operate on a routine schedule, so that we can monitor the area near the tank farm to make sure traffic lane is not impeded by government vehicles left overnight.

7. If this is an existing tank, does it have telemetry? Existing tank. No telemetry. Has a large level gauge visible from outside the fenced area.

8. Is there a purity requirement? Yes. The LN2 is used for cryogenic storage of critical research samples.

Anticipated Period of Performance (POP):
3/15/19 to 3/14/20
The award will be based on the following; price, capability to meet the requirements, delivery and the best value to the government.

The Government intends to award without discussions but reserves the right to conduct discussions should it be deemed in the Government's best interest.

The following FAR provisions apply to this acquisition:
FAR 52.212-1 Instructions to Offerors Commercial Items (Oct 2018)
FAR 52.212-3 Offerors Representations and Certifications - Commercial Items (Oct 2018) Offerors must complete annual representations and certifications on-line at http://www.sam.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications- Commercial Items
The following contract clauses apply to this acquisition:
FAR 52.212-4 Contract Terms and Conditions Commercial Items (Oct 2018)
FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (Jan 2019)
FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)
(May 2014)
HHSAR 352.203-70 Anti-Lobbying (Dec 2015)
HHSAR 352.239-74 Electronic and Information Technology Accessibility (Dec 2015).
HHSAR 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations (December 18, 2015)
Quoter must include the following provision in their quote and check the appropriate response.

52.209-2 -- Prohibition on Contracting with Inverted Domestic Corporations--Representation. (Nov 2015)
(a) Definitions. "Inverted domestic corporation" and "subsidiary" have the meaning given in the clause of this contract entitled Prohibition on Contracting with Inverted Domestic Corporations (52.209-10).
(b) Government agencies are not permitted to use appropriated (or otherwise made available) funds for contracts with either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation, unless the exception at 9.108-2(b) applies or the requirement is waived in accordance with the procedures at 9.108-4.
(c) Representation. By submission of its offer, the offeror represents that- (check one)
____(1) It is not an inverted domestic corporation: and
____(2) It is not a subsidiary of an inverted domestic corporation
By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation (www.sam.gov).

This is an open-market combined synopsis/solicitation as defined herein. The government intends to award a purchase order because of this combined synopsis/solicitation that will include the terms and conditions set forth herein. All quotes shall include: price, confirmation of required delivery timeframe; point of contact: name, phone number & email; DUNS #; and Cage Code. The Government may evaluate only those quotes that fully meet the requirements as outlined above and respond to the solicitation instructions and requirements. Failure to furnish a full and complete quote as instructed may result in the Offeror's response being considered non-responsive and will therefore be eliminated from further consideration and award. If an offeror proposes an OPEN MARKET item, NIAID will only consider those which are clearly identified on the quote as Open Market. All or part of the successful offeror's quote may be incorporated in any contract resulting from this solicitation. The successful offeror's quote may be incorporated by reference. To facilitate the award process, all quotes should include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" (Quoter shall list exception(s) and rationale for the exception(s).)

Offers may be e-mailed to blandl@mail.nih.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

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