Lighting, Siren, Equp replacement on VA Police vehicles for TP VAMC PO#589A52070

Notice Type:

Justification and Approval (J&A)

J&A Statutory Authority:

FAR 6.302-1 - Unusual and compelling urgency

Contract Award Date:

April 3, 2015

Contract Award Number:

VA255-15-P-2864

Synopsis:

JUSTIFICATION FOR SINGLE SOURCE AWARDS IAW FAR 13.106-1



(OVER MICRO-PURCHASE THRESHOLD ($3K) BUT NOT EXCEEDING THE SAT ($150K)



IAW FAR13.104, COs must promote competition to the maximum extent practicable to obtain supplies and services from the source whose offer is the most advantageous to the Government, considering the administrative cost of the purchase. When competition is not practicable, IAW FAR13.106-1(b), COs solicit from a single source for purchases not exceeding the simplified acquisition threshold. COs may solicit from one source if the CO determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization). IAW FAR13.106-3(b)(3),COs are required to include additional statements explaining the absence of competition (see 13.106-1 for brand name purchases) if only one source is solicited and the acquisition does not exceed the simplified acquisition threshold (does not apply to an acquisition of utility services available from only one source) or supporting the award decision if other than price-related factors were considered in selecting the supplier. This template when completed can be used to document single source awards IAW FAR13.106-3(b)(3). Note: Statements such as "only known source" or "only source which can meet the required delivery date" are inadequate to support a sole source purchase.



1. PURCHASE REQUEST OR REQUISITION NUMBER:

2237 (589-15-2-2759-0024)



1B. ESTIMATED AMOUNT:



$48,412.00





2. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE:



This request is for Topeka VA Police unique procurement and replacement of all equipment from (2) old VA Police GSA vehicles to (2) new VA Police GSA vehicles which includes specialized monitoring equipment, Sirens, Radar, Cage, Radios, Switch Box, Light Bars, Antennas, Center console, Remove and replace VA Police Decals and other miscellanies type items that is not sold to the public.





3. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED:



This award is being made pursuant to FAR 6.302-1 Only one responsible source. There are several vendors that provide this equipment but none in the immediate area or that can meet the requirements of the Topeka, KS VA Police requirements due to some of the components required for the Police.



4. REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE, WHICH CAN PROVIDE THE SUPPLIES OR SERVICES:



Market research conducted concluded a local vendor (911 Custom) has all requirements for this unique procurement and can only provide work and items requested local.



5. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND RESULTS OR STATEMENT WHY IT WAS NOT CONDUCTED:



Per FAR 13.106-3(a)(2)(ii), bases on comparison of the proposed prices with prices found reasonable on previous purchases, and per FAR 13.106-3(a) (2) (iv), based on a comparison with similar items in a related industry and prior purchases from other VA hospitals the price is determined to be fair and reasonable. This procurement is being placed as an open market item since the required services are not available from agent inventories, or under a GSA or NAC Schedule.