Legal Files Software, Maintenance and Support Renewal.

NASA's Shared Services Center has issued a Special Notice for a sole source contract to procure Legal Files Software, Maintenance and Support Renewal services. The agency intends to award this contract to LEGAL FILES SOFTWARE INC of Springfield, Illinois, under the authority of FAR 13.106-1(b)(1)(i), having determined that this company is the sole provider of the required services. The procurement will be managed by NASA/NSSC with performance located at NASA Glenn Research Center, utilizing NAICS Code 513210 for software publishers. The contract falls under the commercial items and services framework prescribed in FAR Part 12 and Part 13. This acquisition supports NASA's Office of General Counsel document management system requirements across multiple NASA facilities.

The primary purpose of this Special Notice is to notify potential contractors of NASA's intent to proceed with a sole source award while providing an opportunity for interested organizations to demonstrate their capabilities. Organizations wishing to challenge the sole source determination must submit written capabilities and qualifications statements to Laura Quave at laura.a.quave@nasa.gov by 4:00 p.m. Central Standard Time on June 26, 2025. These submissions will be evaluated solely to determine whether the procurement should be conducted on a competitive basis, with the government retaining full discretion over the final decision. The contract requirements include providing 210 user licenses for a document management system with comprehensive security features, annual maintenance, and technical support for a one-year period from August 12, 2025 through August 11, 2026. Oral communications are not acceptable responses to this notice, and all submissions must comply with federal security standards including NIST 800-53 and FIPS 140-2.