LEASE & MAINTENANCE SERVICE - VERIFONE CREDIT CARD READERS (Model #M400)
Closed Solicitation Posted
- Solicitation number
- PANMCC-25-P-0000020477
- Agency
-
Mission and Installation Contracting Command
Army Materiel Command, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 334118 Computer Terminal and Other Computer Peripheral Equipment Manufacturing
- Place of performance
- Fort Stewart, Georgia 31314, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Mission and Installation Contracting Command (MICC) at Fort Stewart is seeking to lease eight VeriFone Credit Card Readers (Model #M400) with comprehensive maintenance services for the WINN Army Hospital (WACH) dining facility. The contract requires these card readers to be compatible with the existing Computrition point-of-sale software system currently in use by the hospital, enabling secure processing of credit cards, debit cards, prepaid cards, checks, electronic benefits transfers (EBTs), and other electronic transactions. The solicitation (W9124M-25-Q-A019) is structured as a combined synopsis/solicitation requesting quotes rather than formal proposals, with no separate written solicitation to follow. The contract opportunity has been extended by 10 days to allow potential offerors additional time to clarify requirements, particularly regarding integration with the existing Computrition software. The response deadline is September 5, 2025, following the original August 26, 2025 due date extension.
This procurement is designated as a Total Small Business Set-Aside under NAICS code 334118 (Computer Terminal and Other Computer Peripheral Equipment Manufacturing) with a size standard of 1,000 employees, though one government file references a Women-Owned Small Business (WOSB) set-aside which appears to be inconsistent with the main solicitation notice. According to Amendment 1 Q&A, this is a brand-new contract with no incumbent contractor or previous service provider, and the government has intentionally not disclosed budget estimates or contract ceiling values. The contract covers a base 12-month period from October 1, 2025, through September 30, 2026, with four additional 12-month option years extending through September 30, 2030, plus a potential six-month extension under FAR 52.217-8. All services will be performed at Fort Stewart, Georgia, specifically supporting the WACH dining facility's payment processing capabilities.
Notice text
2 versions
Update #2 · Latest ·
**This is for the leasing of eight (8) VeriFone Card Readers (Model# M400) with maintenance services for the WINN Army Hospital (WACH) dining facility. Contract opportunity has been extended for an additional 10 days. This extension is to allow potenial offerors additional time to clarify the requirement, specifically regarding integration with the existing Computrition software currently in service. We encourage all interested parties to review the documentation and submit questions to ensure a comprehensive understanding of the scope of work.**
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This combined synopsis/solicitation (W9124M-25-Q-A019) is being issued as a request for quote (RFQ) utilizing a Total Small Business Set-Aside, and incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2025-05, published August 7, 2025.
Description of the Requirement: The Mission and Installation Contracting Command (MICC) - Fort Stewart has a requirement to lease eight (8) VeriFone Card Readers (Model# M400) with maintenance services for the WINN Army Hospital (WACH) dining facility. The card readers will enable WACH's dining facility patrons to pay for meals by using a credit card option. This model of card reader is required because they will allow access to the payment portal connection already in use by the hospital. Credit Card Machine Readers must be compatible with Computrition point-of-sale software system terminals for securely processing credit cards, debit cards, prepaid cards, checks, electronic benefits transfers (EBTs) and other electronic transact ions. Machines must be compatible with current system Computrition software, keys and additional coding that is required in order to be installed on the network; This requirement is a must in order to have the Credit Card Readers work with current systems; high-speed internet connection with dial up backup for completing transactions quickly.
DELIVERY INFORMATION:
Period of Performance: Base+ 4 Option Years: 1 October 2025 through 30 September 2030.
Resulting contract will also contain FAR 52.217-8, Option to Extend Services and may be used for up to 6 additional months.
CLIN 0001, Non-Personal Services/VeriFone Card Readers (Base Year) QTY: 12 UNIT OF ISSUE: Months Unit Price: Total Price: Non-personal Services for the lease and maintenance for eight (8) VeriFone Card Readers (Model# M400)
CLIN 1001, Non-Personal Services/VeriFone Card Readers (Option Year 1) QTY: 12 UNIT OF ISSUE: Months Unit Price: Total Price: Non-personal Services for the lease and maintenance for eight (8) VeriFone Card Readers (Model# M400)
CLIN 2001, Non-Personal Services/VeriFone Card Readers (Option Year 2) QTY: 12 UNIT OF ISSUE: Months Unit Price: Total Price: Non-personal Services for the lease and maintenance for eight (8) VeriFone Card Readers (Model# M400)
CLIN 3001, Non-Personal Services/VeriFone Card Readers (Option Year 3) QTY: 12 UNIT OF ISSUE: Months Unit Price: Total Price: Non-personal Services for the lease and maintenance for eight (8) VeriFone Card Readers (Model# M400)
CLIN 4001, Non-Personal Services/VeriFone Card Readers (Option Year 4) QTY: 12 UNIT OF ISSUE: Months Unit Price: Total Price: Non-personal Services for the lease and maintenance for eight (8) VeriFone Card Readers (Model# M400)
SOLICITATION PROVISIONS: This solicitation incorporates by reference, with the same force and effect as if they were given in full text. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. The full text of a solicitation provision may be accessed electronically at this address: https://www.acquisition.gov.
CONTRACT CLAUSES (Provided in Attachment): The resulting contract will incorporate clauses by reference, with the same force and effect as if they were given in full text. The full text of a contract clause may be accessed electronically at this address: https://www.acquisition.gov.
FOR OFFERS TO BE CONSIDERED:
1. This requirement will utilize the Lowest Price-Technically Acceptable (LPTA) source selection procedures IAW 15.101-2. Under LPTA, all factors other than cost or price are evaluated on an "acceptable" or "unacceptable" basis. Best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.
2. The Offeror is to provide its submission in accordance with the instructions found herein and within the solicitation provision 52.212-1, Instructions to Offerors - Commercial Items. The solicitation is not being used so Offerors are to make their submission by way of company letterhead and the CLIN structure in this Combined Synopsis/Solicitation. Offer must ensure the NAICS code is listed in their certification in the FAR report prior to submitting offers.
Questions are to be submitted by email to: jeanette.smolarek.civ@army.mil 1:00 p.m. Eastern Standard Time (EST}, Wednesday, August 20, 2025.
Offers to be received by MlCC-Fort Stewart no later than (NLT} 1:00 p.m. Eastern Standard Time (EST}, Tuesday, August 26, 2025 via email to: Jeanette Smolarek @ jeanette.smolarek.civ@army.mil
Subject: W9124M25QA019 - LEASE & MAINTENANCE SERVICE - VERIFONE CREDIT CARD TERMINALS (MODEL M400)
3. Offer is to consist of the following documents:
a. Company letterhead, containing information prescribed by 52.212-1. Documents for technical evaluation, representations and certifications, and past performance as addressed in subparagraphs 52.212-l(b)(4), (8) and (10) are to be provided separately as discussed below.
4. All quotations from responsible sources will be fully considered. Vendors, who are not registered in the System for Award Management (SAM) with all required information provided prior to award, will not be considered. Vendors may register with SAM by going to www.sam.gov.
5. All quotations from responsible sources will be fully considered. Vendors, who are not registered in the System for Award Management (SAM) under 334118, Computer Terminal, prior to submitting proposals, will not be considered. Vendors may register with SAM by going to www.sam.gov.
Update #1 ·
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This combined synopsis/solicitation (W9124M-25-Q-A019) is being issued as a request for quote (RFQ) utilizing a Total Small Business Set-Aside, and incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2025-05, published August 7, 2025.
Description of the Requirement: The Mission and Installation Contracting Command (MICC) - Fort Stewart has a requirement to lease eight (8) VeriFone Card Readers (Model# M400) with maintenance services for the WINN Army Hospital (WACH) dining facility. The card readers will enable WACH's dining facility patrons to pay for meals by using a credit card option. This model of card reader is required because they will allow access to the payment portal connection already in use by the hospital. Credit Card Machine Readers must be compatible with Computrition point-of-sale software system terminals for securely processing credit cards, debit cards, prepaid cards, checks, electronic benefits transfers (EBTs) and other electronic transact ions. Machines must be compatible with current system Computrition software, keys and additional coding that is required in order to be installed on the network; This requirement is a must in order to have the Credit Card Readers work with current systems; high-speed internet connection with dial up backup for completing transactions quickly.
DELIVERY INFORMATION:
Period of Performance: Base+ 4 Option Years: 1 October 2025 through 30 September 2030.
Resulting contract will also contain FAR 52.217-8, Option to Extend Services and may be used for up to 6 additional months.
CLIN 0001, Non-Personal Services/VeriFone Card Readers (Base Year) QTY: 12 UNIT OF ISSUE: Months Unit Price: Total Price: Non-personal Services for the lease and maintenance for eight (8) VeriFone Card Readers (Model# M400)
CLIN 1001, Non-Personal Services/VeriFone Card Readers (Option Year 1) QTY: 12 UNIT OF ISSUE: Months Unit Price: Total Price: Non-personal Services for the lease and maintenance for eight (8) VeriFone Card Readers (Model# M400)
CLIN 2001, Non-Personal Services/VeriFone Card Readers (Option Year 2) QTY: 12 UNIT OF ISSUE: Months Unit Price: Total Price: Non-personal Services for the lease and maintenance for eight (8) VeriFone Card Readers (Model# M400)
CLIN 3001, Non-Personal Services/VeriFone Card Readers (Option Year 3) QTY: 12 UNIT OF ISSUE: Months Unit Price: Total Price: Non-personal Services for the lease and maintenance for eight (8) VeriFone Card Readers (Model# M400)
CLIN 4001, Non-Personal Services/VeriFone Card Readers (Option Year 4) QTY: 12 UNIT OF ISSUE: Months Unit Price: Total Price: Non-personal Services for the lease and maintenance for eight (8) VeriFone Card Readers (Model# M400)
SOLICITATION PROVISIONS: This solicitation incorporates by reference, with the same force and effect as if they were given in full text. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. The full text of a solicitation provision may be accessed electronically at this address: https://www.acquisition.gov.
CONTRACT CLAUSES (Provided in Attachment): The resulting contract will incorporate clauses by reference, with the same force and effect as if they were given in full text. The full text of a contract clause may be accessed electronically at this address: https://www.acquisition.gov.
FOR OFFERS TO BE CONSIDERED:
1. This requirement will utilize the Lowest Price-Technically Acceptable (LPTA) source selection procedures IAW 15.101-2. Under LPTA, all factors other than cost or price are evaluated on an "acceptable" or "unacceptable" basis. Best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.
2. The Offeror is to provide its submission in accordance with the instructions found herein and within the solicitation provision 52.212-1, Instructions to Offerors - Commercial Items. The solicitation is not being used so Offerors are to make their submission by way of company letterhead and the CLIN structure in this Combined Synopsis/Solicitation. Offer must ensure the NAICS code is listed in their certification in the FAR report prior to submitting offers.
Questions are to be submitted by email to: jeanette.smolarek.civ@army.mil 1:00 p.m. Eastern Standard Time (EST}, Wednesday, August 20, 2025.
Offers to be received by MlCC-Fort Stewart no later than (NLT} 1:00 p.m. Eastern Standard Time (EST}, Tuesday, August 26, 2025 via email to: Jeanette Smolarek @ jeanette.smolarek.civ@army.mil
Subject: W9124M25QA019 - LEASE & MAINTENANCE SERVICE - VERIFONE CREDIT CARD TERMINALS (MODEL M400)
3. Offer is to consist of the following documents:
a. Company letterhead, containing information prescribed by 52.212-1. Documents for technical evaluation, representations and certifications, and past performance as addressed in subparagraphs 52.212-l(b)(4), (8) and (10) are to be provided separately as discussed below.
4. All quotations from responsible sources will be fully considered. Vendors, who are not registered in the System for Award Management (SAM) with all required information provided prior to award, will not be considered. Vendors may register with SAM by going to www.sam.gov.
5. All quotations from responsible sources will be fully considered. Vendors, who are not registered in the System for Award Management (SAM) under 334118, Computer Terminal, prior to submitting proposals, will not be considered. Vendors may register with SAM by going to www.sam.gov.
Files
| File | Type | Posted |
|---|---|---|
| Amendment 1 - QA.pdf | ||
| WD 2015-4491 REV 31.pdf | ||
| WD 2015-4485 REV 28.pdf | ||
| PWS_WACH Lease Maint Verifone Card Readers.pdf | ||
| Solicitation - W9124M25QA019.pdf |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity