Lab ISO/IEC 17025 audit and accreditation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR  Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-72. The solicitation number for this requirement is W91ZLK-17-T-0086. This requirement is being solicited as a Full and Open Competition. The associated North American Industry Classification System (NAICS) Code is 541990. The Small Business Size Standard is $15,000,000.00. The Government intends to award a Firm-Fixed Price purchase order.
This procurement will be evaluated as lowest price technically acceptable and in accordance with the Performance Work Statement shown listed below.

Performance Work Statement (PWS)

Bi-Annual Quality Audit for Renewing ISO/IEC 17025 Laboratory Accreditation
1.0 Scope: This PWS provides the necessary bi-annual Quality Audit service contract to ensure the Test, Reliability & Evaluation Branch (TREB) Test Facilities can renew their ISO/IEC 17025 laboratory accreditation. The certification audit is on Dimethyl methylphosphonate gas life testing on carbon filters and media, filtration efficiency using poly-alphaolephin aerosol particles on particulate filters and media and perform rough handling on gas and particulate filters and the following physical and environmental tests on various material samples such as woven and knitted fabrics, non-woven and coated fabrics, plastic films, rubber sheeting, leather, and paper.

This PWS provides the Government a second and fourth year to renew the 17025 laboratory accreditation without an audit as option years.

1.1 Background: TREB has maintained ISO/IEC 17025 laboratory certification/accreditation for more than 10 years. TREB must maintain this certification to keep pace with increasing test technology and maintain the highest Quality test procedures for our core test areas.

2.0 Applicable Documents: N/A

2.1 Department of Defense Specifications:

2.2 Department of Defense Standards:

Test Test Method

Mechanical
Strength and Elongation of Woven Cloth FED-STD-191, Method 5100 HEPA Media Tensile Strength and Elongation ASME-AG-1; FC-I-4221 HEPA Media Tensile Strength after Heated Air ASME-AG-1; FC-I-4222 HEPA Media Wet Tensile Strength ASME-AG-1; FC-I-4223

HEPA Media Tensile Strength after Gamma Irradiation
HEPA Media Water Repellency Prior to and After Gamma Irradiation

ASME-AG-1; FC-I-4224
(except Irradiation Exposure)1
ASME-AG-1; FC-I-4230

HEPA Media Thickness ASME-AG-1; FC-I-4240
HEPA Combustible Material ASME-AG-1; FC-I-4250

Carbon Filter Testing
Rough Handling, DMMP Gas Life and Airflow Resistance
Filter, Gas, M98 MIL-PRF-51525, MIL-PRF-51527; SB740-94-6
Filter, Gas, Type I & II IEST-RP-CC008, Annex A
Filter Canister, Hermetically Sealed EA-F-1326; SB740-94-6
Filter, Gas-Particulate: M48A1 EA-F-1284; MIL-PRF-32137; SB740-94-6
Filter Canister, Gas-Particulate: C2A1 MIL-PRF-51560, Sections 3.6.8 and 4.3.6.11 Filter, Gas, M18A1 MIL-PRF-51193; SB740-94-6
Filter, Gas, M12A2 MIL-PRF 14512; SB740-94-6
Filter, Gas, M49 MIL-PRF-EA-F-1705; SB740-94-6
Filter, Gas, M61 MIL-PRF-EA-C-2251; SB740-94-5
Filter, RFU Element EA-DTL-1601; SB740-94-4
Test Test Method

Filter, RFU Media QAP 5-19-11422
Filter, Gas, 150 CFM, M23A1 MIL-DTL-51222
Filter, General Purpose, M53 PRF EA-M-10006

Environmental Exposure
High / Low Temperature Test on Cloth FED-STD-191, Methods 5872 and 5874

HEPA Filter Testing
Rough Handling, Aerosol Penetration and Airflow Resistance
Filter, Gas-Particulate: M48A1 EA-DTL-1284, EA-F-1284; MIL-PRF-32137; SB740-94-6
Filter, Particulate: M98 MIL-PRF-51526; SB740-94-6
Filter, Gas-Particulate: M98 SET MIL-PRF-51527; SB740-94-6 Filter Canister, Hermetically Sealed: HSFC EA-F-1326; SB740-94-6
Filter Canister, Gas-Particulate: C2A1 MIL-PRF-51560, Sections 3.6.3/4 and 4.3.6.6/7;
SB740-94-5
HEPA Filter Resistance to Airflow ASME-AG-1; FC-5110/FK-5110 HEPA Filter Test Aerosol Penetration ASME-AG-1; FC-5120/FK-5120 HEPA Filter Resistance to Rough Handling ASME-AG-1; FC-5130/FK-5130 HEPA Filter Resistance to Pressure ASME-AG-1; FC-5140/FK5140
Filter, Particulate, 12 CFM, M13 MIL-DTL-52011; SB740-94-6
Filter, Particulate, 20 CFM, M19 MIL-DTL-51194; SB740-94-6

1The conditioning step Irradiation Exposure is performed by a subcontractor and is not included as part of the laboratory's accreditation.

2.3 Industry Documents:
 
ISO 17025:2005, TREB's Test Facilities are accredited to the ISO 17025:2005 standard that specifies requirements for the competence of testing and calibration laboratories by The American Association of Laboratory Accreditation (A2LA). ISO/IEC 17025:2005 is the most widely used laboratory standard for testing laboratories and is internationally recognized and accepted world-wide. It contains all of the requirements that testing laboratories must meet if they wish to demonstrate that they operate a Quality Management System, are technically competent, and are able to generate technically valid results.
3.0 Requirements:
Contractor shall conduct a Quality Audit of the TREB Test Facilities and Laboratory Facilities, after all deficiencies are addressed or corrected will result in the TREB facilities conforming to and receiving ISO/IEC 17025 laboratory accreditation. With this essential ISO/IEC 17025 laboratory accreditation TREB can maintain and expand our testing and laboratory testing capability and customer base. Without ISO/IEC 17025 laboratory accreditation, TREB's testing capabilities would be crippled. All of TREB's customers require ISO/IEC 17025 accreditation, without this certification TREB cannot keep pace with testing competitors.

3.1 General: Not Applicable.

3.2 Detail Tasks: See paragraph 3.0 above.

3.2.1 Systems Engineering: Not Applicable.

Submit bids as shown in instructions, in the following format:

CLIN 0001: $_________ Base Year This CLIN will cover the first year audit and accreditation annual fee.
Period of Performance (PoP): 05/11/2017 - 05/10/2018.

CLIN 0002: $ Not separately priced - Contractor Manpower Reporting Application
Accounting for Contract Services
Cost for Providing Accounting for Contract Services - APG 5152.237-490, Accounting for Contract Services
Requirement, has been added to the statement of work, and Contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this contract.
The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is
associated with providing the data, enter quote mark No Cost quote mark.
Instructions, including the Contractor and Subcontractor User Guides, are available at the CMRA (Contractor
Manpower Reporting Application) website at: https://cmra.army.mil less than https://cmra.army.mil greater than.
For further assistance, email the CMRA Help Desk at contractormanpower@hqda.army.mil.
This applies to CLINs 0002, 1002, 2002 and 3002.

CLIN 1001: $_________ Option Year One (1) Accreditation fee only
Period of performance (PoP): 05/11/2018 - 05/10/2019, if exercised.

CLIN 1002: $ Not separately priced Contractor Manpower Reporting Application
Accounting for Contract Services

CLIN 2001: $_________ Option Year Two (2) This CLIN will cover the required audit and accreditation annual fee a required..
The Period of performance (PoP): 05/11/2019 - 05/10/2020, if exercised.

CLIN 2002: $Not separately priced Contractor Manpower Reporting Application
Accounting for Contract Services

CLIN 3001: $_________ Option Year Three (3) Accreditation fee only
Period of performance (PoP): 05/11/2020- 05/10/2021, if exercised.

CLIN 3002: $Not separately priced Contractor Manpower Reporting Application
Accounting for Contract Services

INSTRUCTIONS to OFFERORS:

Acceptance shall be at destination.
Performance of services will be at Aberdeen Proving Ground, MD. All contractor representatives needing access to the installation shall be US Citizens.

PROVIDE THE GOVERNMENT DETAILED INFORMATION ON THE FOLLOWING:

a. Point of contact name and contact information, CAGE code, DUNS number, and TIN
b. Contractor quotes must specifically address each CLIN listed in accordance with the Performance Work Statement.

****Partial quotes will not be evaluated by the Government. Failure to provide POC, CAGE code, DUNS number and TIN will result in quote/bid not be evaluated by the Government.
Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors in accordance with FAR 15.101-2.

The following provisions and clauses will be incorporated by reference:

52.212-1 Instruction to Offerors Commercial Items
52.212-2, Evaluation Commercial Items
The contract will be awarded to the Lowest Price Technically Acceptable (LPTA). The technical evaluation will be a determination based on information furnished by the vendor. The Government is not responsible for locating or securing any information which is not identified in the offer. The Government reserves the right to make an award without discussions.
252.212-7000, Offeror Representations and Certifications Commercial Items
52.212-4 Contract Terms and Conditions Commercial Items and Addendum
52.217-5 Evaluation of Options
Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).
52.223-11 Ozone Depleting Substances
52.247-34 FOB Destination
252-211-7003 Item Identification and Valuation
52.212-5, Contract terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (JAN 2013) applies to this acquisition. The following additional FAR clauses cited in this clause are applicable:
52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I (41 U.S.C 253S and 10
U.S .C.2402)
52.216-31 Time-and-Materials/Labor Hour Proposal Requirements-Commercial Item Acquisition
52.219-8, Utilization of Small Business Concerns
52.219-14 Limitations on Subcontracting
52.222-19 Child Labor Cooperation with Authorities and Remedies
52.222-21 Prohibition of Segregated Facilities
52.222-26 Equal Opportunity
52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era and Other Disabled
Veterans
52.222-36 Affirmative Action for Workers with Disabilities
52.222-37 Employment Reports on Disabled veterans and Veterans of the Vietnam Era
52.225-13 Restrictions on Certain Foreign Purchase
52.232-33 Payment by Electronic Funds Transfer Central Contractor Registration
252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (MAR 2013) applies to this order. The following additional DFAR
clauses cited in the clause are applicable:
252.203-3 Gratuities
252.203-7000 Requirements Relating to Compensation of Former DoD Officials
252.223-7008 Prohibition of Hexavalent Chromium
252.225-7012 Preference for Certain Domestic Commodities
252.225-7015 Preference of Domestic Hand and Measuring Tools
252.225-7021 Trade Agreements
252.225-7035 Buy American- Free Trade Agreements- Balance of Payments Program Certificate
252.225-7036 Buy American- Free Trade Agreements- Balance of Payments Program
252.227-7015 Technical Data- Commercial Items
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports
252.243-7002 Requests for Equitable Adjustment
EXEMPTION CERTIFICATE FROM MARYLAND RETAIL SALES AND USE TAX (OCT 2012) ACC-APG
5152.229-4900 Exemption Certificate No. 30005004 covers exemption from Maryland Retail Sales and Use Tax.
The full text of FAR and DFAR references may be accessed electronically at this address: http://farsite.hill.af.mil
AMC-LEVEL PROTEST PROGRAM (Aug 2012)
ACC-APG 5152.233-4900
If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible Contracting Officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the Contracting Officer) to:
Headquarters U.S. Army Materiel Command
Office of Command Counsel-Deputy Command Counsel 4400 Martin Road
Rm: A6SE040.001
Redstone Arsenal, AL 35898-5000
Phone: (256) 450-8165
Fax: (256) 450-8840
E-mail: amcprotests@conus.army.mil

The AMC-Level Protest Procedures are accessible via the Internet at:
www.amc.army.mil/amc/commandcounsel.html. If Internet access is not available, contact the Contracting Officer
or HQ, AMC, to obtain the AMC-Level Protest Procedures.

SUBMISSION PROCEDURES:

All questions must be submitted via email to sandra.j.kennedy14.civ@mail.mil by 1 May 2017 at 10:00 A.M. Eastern Time.

All Quotations must be signed, dated, and submitted via email to sandra.j.kennedy14.civ@mail.mil by 8 May 2017 at 10:00 A.M. Eastern Time.

All quotations from responsible sources will be fully considered. Vendors who are not registered in the System for Award Management (SAM), www.sam.gov, database prior to bid submission will not be considered. Vendors may register with SAM online at the website link provided.
For questions concerning this solicitation, contact Sandra J. Kennedy, via email at sandra.j.kennedy14.civ@mail.mil

TELEPHONE REQUESTS WILL NOT BE HONORED