Justification for Other Than Full and Open Competition – Real Time Location System (RTLS) RFID Asset Tracking and Management Solution (RAF Lakenheath)
Awarded Limited / Sole Source Justification Posted
- Solicitation number
- HT940626PE132
- Agency
-
Defense Health Agency
Department of Defense
- Set-aside
- No set-aside
Opportunity facts
- Contract number
- HT940626PE132
- NAICS code
- 334290 Other Communications Equipment Manufacturing
- PSC
- 7G21 It And Telecom - Network: Digital Network Products (Hardware And Perpetual License Software)
- Place of performance
- RAF Lakenheath Suffolk United Kingdom
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Health Agency intends to award a sole-source Firm-Fixed-Price contract to Conexus Inc. for a turn-key Real Time Location System (RTLS) asset tracking solution to support the 48th Medical Group Hospital at RAF Lakenheath, United Kingdom, and associated satellite facilities (RAF Alconbury, RAF Croughton, and RAF Feltwell).
The justification rests on 10 U.S.C. 3204(a)(1) as implemented by FAR 6.302-1 and FAR 13.501(a), citing only one responsible source. Conexus is the sole proprietary developer and provider of the Plexus Vision location platform, which holds active Authority to Operate on the DoD Information Network and DHA Medical Community of Interest. The system requires bi-directional integration with DMLSS/LogiCole without operational disruption; no competing vendor demonstrated the mandatory DHA cybersecurity certification and proven DMLSS interface capabilities. A formal RFI published May 15 through June 1, 2026, evaluated six vendors; five were rejected for inability to meet mandatory prerequisites. The estimated delay and cost for obtaining equivalent cybersecurity compliance ($70,000+ and 12–24 months) represents unrecoverable duplication.
The procurement includes 15,000 passive RFID tags, 1,000 active Wi-Fi tags, 30 fixed readers, 12 handheld scanners, 2 mobile tracking carts, enterprise software licenses, professional installation, and 12 months of initial maintenance. Base period of performance runs 16 September 2026 through 15 September 2027, with four one-year options extending through 15 September 2031. Place of performance includes RAF Lakenheath main hospital campus and three satellite clinics in the United Kingdom.
Notice text
1. Contracting Activity:
Defense Health Agency (DHA) Contracting Activity
Healthcare Contracting Division – Southeast (HCD-SE) / Branch 6 – Europe
Landstuhl, Germany
2. Contractor Information:
Conexus Inc.
5250 S Commerce Dr., Suite 160
Salt Lake City, UT 84107-5320
CAGE Code: 1ZBZ3 | UEI: [Redacted]
3. Action Being Approved:
Award of a Firm-Fixed-Price (FFP) contract for a turn-key Real Time Location System (RTLS) asset tracking solution to support the 48th Medical Group Hospital at Royal Air Force (RAF) Lakenheath, United Kingdom, along with associated satellite facilities.
4. Statutory and Regulatory Authority Permitting Other Than Full and Open Competition:
-
10 U.S.C. 3204(a)(1) as implemented by FAR 6.302-1 / RFO 6.103-1 (Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements) and/or FAR 13.501(a) (Simplified Procedures for Certain Commercial Products and Commercial Services – Sole Source / Brand Name Justification).
5. Requirement & Background Summary:
The 48th Medical Group Hospital, RAF Lakenheath, requires an integrated RFID/RTLS solution comprising active tags, passive tags, fixed RFID readers, mobile scanning carts, handheld scanners, enterprise server licensing, turn-key installation, bi-directional APSR (DMLSS / LogiCole) integration, and recurring software and system maintenance. Conexus Inc. is the sole proprietary developer and provider of the Plexus Vision location platform, which holds the active Authority to Operate (ATO) on the Department of Defense Information Network (DoDIN) / DHA Medical Community of Interest (MedCOI), necessary to integrate with existing hospital wireless networks and interface with DMLSS/LogiCole without operational disruption or substantial unrecoverable duplication of cost.
6. Contract Period of Performance:
-
Base Period of Performance: 16 September 2026 – 15 September 2027
-
Total Period of Performance (if all options exercised): 16 September 2026 – 15 September 2031
7. Public Posting / Redaction Notice:
In accordance with FAR 6.305 / RFO 6.301 / FAR 13.501, the redacted Justification and Approval (J&A) document is attached to this notice. Proprietary business information and sensitive details have been redacted pursuant to the Freedom of Information Act (FOIA), 5 U.S.C. 552(b)(4).
Awarded contract HT940626PE132 to unknown vendor for unknown amount on 2026-09-15.
Files
| File | Type | Posted |
|---|---|---|
| RFID_RTLS-Redacted_Posted.pdf |
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