JSS Junior Counselor Event Meal Catering

 

This is a combined synopsis/solicitation for commercial items prepared in accordance with format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

WAARNGMEALCATERING is hereby issued as a Request for Quote (RFQ). The

Incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-96, 06 NOV 2017 and the Defense Federal Acquisition Regulation Supplement (DFARS) change notice 20161222.  It is the contractor's responsibility to become familiar with applicable clauses and provisions.  This acquisition is 100% set aside for small business concerns and is under North American Industry Classification Standards (NAICS) code 722320 with annual revenue not to exceed $7.5M.

Description of Requirement:

 

CLIN 0001 - Vendor will provide catered meals for up to 55 campers from 1700 PST 26 June 2018 - 1300 PST 29 June 2018.

 

PROPOSED PRICE: $__________________

 

**THIRD PARTY VENDOR QUOTES WILL NOT BE ACCEPTED**

 

**SEE BELOW STATEMENT OF WORK FOR ALL DETAILS AND REQUIREMENTS**

 

STATEMENT OF WORK FOR CATERING SERVICES

 

Description of Services: Contractor will provide catered meals for Child & Youth Services Junior Counselor Training on 26-29 June 2018 for 55 attendees per meal. Event will be held at Camp Murray, Tacoma, WA.  We are looking for a food variety that can be served to all 55 members at a time.  The majority of the consumers are under the age of 18.  Buffet self-serve food items are preferred to keep cost down.  Quotes submitted must include proposed menu for all days. Example menu items are listed below.

 

Breakfast:  cold cereal, oatmeal, pastries, fruits, eggs etc...

Lunch:  sandwiches, soup, salad, vegetables, fruit etc...

Dinner:  pasta, pizza, salad, chicken breast, vegetables etc...   

 

1.0) Meals

 

1.1- The vendor will provide catered meals for attendees. Vendor must have licensed staff, who are all licensed in WA State Standards for food handling for food preparation. Vendor will transport all prepared meals to Camp Murray per meal and have proper identification for access to Camp Murray (driver's license, vehicle registration, and proof of insurance).

 

1.2- Meal Breakdown

 

June 26 2018 - Dinner (55 people)

June 27 2018 - Breakfast / Lunch / Dinner (55 people)

June 28 2018 - Breakfast / Lunch / Dinner (55 people)

June 29 2018 - Breakfast / Lunch (55 people)

1.3 Vendor will provide all materials for meals (meals, serving utensils, warming / cooling stations, beverages, eating utensils, plates, cups, serving gloves, etc.) There will be no access to kitchen space on site.

 

1.4 Vendor will be able to accommodate special food needs (vegetarian, vegan, and dairy/nut/gluten free) upon one (1) week advance request.  Menu will be provided as part of the proposal, to include special food options.

 

1.5 Meal times will be 0730 Breakfast / 1200 Lunch / 1800 Dinner. Access to building will be provided by government event point of contact 30 minutes prior to meal.

 

1.6 Final meal numbers for meals provided will be given to the facility no later than 10 days out by government event point of contact.

 

1.7 Must have current and passing Food Service/Public Health Inspection (provide copy along with response).

 

1.8 As required by the Department of Defense Instruction (DODI) 6060.2 Child Development Program, the Code of Federal Regulations (CFR), Title 7, Chapter II, Subchapter A, Part 226 provides guidance for provision of nutritious foods that contribute to the wellness, healthy growth, and development of young children, and the health and wellness of older adults.

 

1.9 All meals must be within the local government per diem rate.

 

 

2.0) Payment Procedures 

 

2.1- These numbers are for planning purposes only. Government reserves the right to change the numbers for meals under this contract up to 7 days prior to the event. Additional meals required after the 7 days will not be authorized for this contract and will be paid via other means.

 

2.2- Meals for attendees will be paid for under contact. Invoicing will be done electronically through Wide Area Work Flow (WAWF).  Vendors must be currently registered in the System for Award Management (SAM) in order to receive payment.  Payment will be made within 30 days of acceptance (completion of event).

 

 

 

Quote Information:

 

Quotes must be submitted and received no later than 2:00 PM Pacific Time 24 May 2018.  Quotes may be e-mailed to the attention of P.O.C.s listed below.

 

Contact Information:

 

BUYER: Matthew Richard

Alternate Buyer:  Robert Jones

Emails:   141MSG.MSC@us.af.mil  

 

Financing Information:

A Firm-Fixed Price award will be issued in writing.  Telephone quotes will not be accepted.  Award will only be made to contractors who have registered with System for Award Management (SAM).  Vendors may register at: http://www.sam.gov.

 

 

PROVISIONS AND CLAUSES

Clauses may be accessed electronically in full text through http://farsite.hill.af.mil   Contractors must be actively registered with www.SAM.gov and Wide Area Work Flow (WAWF) at http://wawf.eb.mil.

 

FAR 52.204-7, System for Award Management Registration

FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

FAR 52.204-16, Commercial and Government Entity Code Maintenance

FAR 52.204-18, Commercial and Government Entity Maintenance

FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations

FAR 52.212-1, Instructions to Offerors-Commercial Items

FAR 52.212-2, Evaluation-Commercial Items Evaluation.  The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government; price and the following factors.  Inclusion of vegan/gluten free options, inclusion of dessert, type and quality of food offered and delivery method and schedule (specifically hot food items) is the evaluation criteria.  This is a best value decision.    

FAR 52.212-3 ALT I, Offerors Representation and Certifications Commercial Item or complete electronic annual representations and certifications at http//orca.bpn.gov

FAR 52.212-4, Contract Terms and Condition-Commercial Items

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Item are incorporated by reference, however, for paragraphs (b) and (c) the following clauses apply

FAR 52.222-3, Convict Labor

FAR 52.222-21, Prohibition of Segregated Facilities

FAR 52.222-26, Equal Opportunity

FAR 52.222-36, Affirmative Action for Workers with Disabilities

FAR 52.222-41, Service Contract Labor Standards

FAR 52.222-42, Statement of Equivalent Rates for Federal Hires

FAR 52.222-50, Combating Trafficking in Persons

FAR 52.222-55, Minimum Wages Under Executive Order 13658

FAR 52.223-18, Encouraging Contractor Policy to Ban Text Messaging While Driving

FAR 52.225-13, Restrictions on Certain Foreign Purchases

FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management

FAR 52.232-39, Unenforceability of Unauthorized Obligations

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors

FAR 52.233-3, Protest After Award

FAR 52.233-4, Applicable Law for Breach of Contract Claim

FAR 52.252-2, Clauses Incorporated by Reference - SEE http://farsite.hill.af.mil

DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials

DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials

DFARS 252.203-7998, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (Deviation)

DFARS 252.203-7999, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (Deviation)

DFARS 252.204-7011, Alternative Line Item Structure

DFARS 252.204-7012, Safeguarding of Unclassified Controlled Technical Information

DFARS 252.204-7015, Disclosure of Information to Litigation Support Contractors

DFARS 252.209-7992, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction Under Any Federal Law

DFARS 252.232-7003, Electronic Submission of Payment Requests (WAWF instructions provided at time of award)

DFARS 252.232-7006, Wide Area Workflow Payment Instructions

DFARS 252.232-7010, Levies on Contract Payments

DFARS 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel

DFARS 252.244-7000, Subcontracts for Commercial Items

 Submission of Invoices

In accordance with FAR clause 52.212-4(g) the contractor shall submit all invoices electronically utilizing Wide Area Workflow (WAWF).  Procedures for using WAWF are found in DFARS clause 252.232-7003 Electronic Submission of Payment Requests.