Janitorial Services, Miles City Montana

The U.S. Department of Agriculture's Agricultural Research Service is soliciting janitorial services for the Fort Keogh Livestock and Range Research Laboratory in Miles City, Montana. This combined synopsis/solicitation (RFQ #1232SA26Q0002) seeks comprehensive cleaning services for approximately 24,000 square feet of facility space, including offices, laboratories, restrooms, and common areas with specific requirements for daily, weekly, monthly, and semi-annual cleaning tasks using bio-based products and COVID-19 disinfection protocols. Contractors must provide all cleaning equipment and supplies except for certain government-furnished items, maintain strict security protocols, and ensure all personnel undergo background investigations with convicted felons prohibited from the site. The government will use a Lowest Price Technically Acceptable (LPTA) evaluation method, requiring offerors to demonstrate that their proposed pricing will not compromise service quality or performance. Quotes must be submitted via email to Katelyn.Nelson@usda.gov by 11:59 PM EST on September 23, 2025, and must include the company's UEI number, contact information, and responses addressing the Statement of Work specifications.

This procurement is designated as a Total Small Business Set Aside under NAICS code 561720 (Janitorial Services) with a size standard of $22 million. The contract structure includes a base year from October 1, 2025 through September 30, 2026, followed by four consecutive one-year option periods extending through September 30, 2030, creating a potential five-year total performance period. The solicitation includes a detailed deduction table for non-performance with financial penalties ranging from $5 to $25 per occurrence for unsatisfactory cleaning and potential withholding of up to 25% of monthly payments for repeated deficiencies. Service contract workers will be subject to prevailing wage rates as specified in Wage Determination No. 2015-5395, which establishes hourly rates ranging from $12.84 to $46.73 depending on job classification, plus $5.55 per hour in health and welfare benefits. All work will be performed at the Fort Keogh facility in Miles City, Montana, with contractors required to adhere to government inspection standards and maintain security clearance requirements for facility access.