J&A for end of life Artichill Chiller parts for U. S. Embassy Tallinn
Awarded Limited / Sole Source Justification Posted
- Solicitation number
- PR12660758
- Agency
-
Department of State
- Set-aside
- No set-aside
Opportunity facts
- Contract number
- 19EN1025P0083 Federal contract award
- Awardee
- Boland International, LLC
- Place of performance
- Tallinn Harjumaa 15099 Estonia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State has issued a Limited / Sole Source Justification Notice for procuring Arctic chiller spare parts for the U.S. Embassy in Tallinn. The procurement is specifically for critical replacement components including transmitters, solenoid valves, crankcase heaters, filter driers, switches, sensors, valves, contactors, pumps, relays, shaft sleeves, and seals for an existing chiller system. Arctic Chiller Group is the sole authorized vendor for these highly technical parts, with the justification centered on the unique compatibility and strict quality control requirements of the existing cooling equipment. The estimated contract value is $19,766.58, with an awarded contract date of December 16, 2025. The Embassy requires these specific parts to maintain the reliability of their Chancery cooling system and ensure a safe working environment, noting that alternative parts from other manufacturers are not compatible with their current system. The procurement is being processed under FAR 6.302-1 for other than full and open competition, with the Facility Manager and Contracting Officer certifying the sole source determination on December 10, 2024.
Notice text
Facility Management (FAC) requests the approval of the Embassy’s Contracting Officer to allow the acquisition of Arctic chiller parts from the sole supplier of these spare chiller parts. Specific parts are needed to match and replace broken and/or worn parts in the current chiller model. Only one vendor can supply the specific parts for the unit.
Supplies include spare parts for Embassy Chiller. These supplies specifically include transmitters, solenoid valves, crankcase heaters, filter driers, switches, sensors, valves, contactors, pumps, relays, shaft sleeves, and seals. Post relies on this chiller to cool areas throughout the Chancery. The successful operation of the chiller is critical to create a safe working environment. It is critical to maintain the current unit.
Arctic Chiller Group maintains strict control over the supply of certified chiller parts. They are the only vendor that can provide all parts as the Embassy requires. These spare parts are critical for the Embassy chiller and without spare parts, we risk the reliability of the equipment that is so important. Due to the restricted supply chain, the Embassy is required to use this supplier. Other spare parts from other chiller companies are not compatible as this highly technical equipment requires the exact part numbers as shown in the purchase requisition. The manufacturer maintains high quality control of the spare parts to ensure they work when required in emergency situations.
Awarded contract 19EN1025P0083 to unknown vendor for unknown amount on 2025-12-16.
Files
| File | Type | Posted |
|---|---|---|
| Finalized JOFOC for end of life Arctic Freeze Chiller parts.pdf |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Chiller | Land and Maritime | No set-aside |
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