J9 Symposium Source Sought

The Defense Information Systems Agency (DISA) is seeking small businesses to provide comprehensive audio-visual services for the Hybrid Cloud Solutions Symposium scheduled for March 3-5, 2025, at the Hyatt Regency Crystal City in Arlington, VA. The pre-solicitation notice requests interested small businesses to submit capability statements for supporting a 2.5-day event that will accommodate over 400 attendees across multiple event spaces. Required AV services include equipment rental, dual projector systems, sound equipment, wireless microphones, recording capabilities, and high-speed internet access with customized wireless networks. Interested small businesses must submit their capability statements to ronald.e.witt4.civ@mail.mil by January 17, 2025, with a full solicitation expected to be released at a later date. The evaluation will likely focus on technical capabilities, experience with large-scale AV support, and ability to meet the detailed performance work statement requirements.

The opportunity is designated as a total small business set-aside, meaning only small businesses can compete for the contract. The event requires staffing including video camera operators, audio technicians, and setup/teardown personnel, with a notable requirement to pay a $2,500 fee if not using the hotel's preferred AV vendor. While no specific award value is mentioned, the comprehensive AV requirements suggest a potentially significant contract value for the selected vendor. The symposium is unclassified and does not require security clearance, which may broaden the pool of potential small business contractors. The contract appears to be a new requirement with no previously identified incumbent, offering an opportunity for small businesses to establish a relationship with the Defense Information Systems Agency in the AV services sector.