J091--Base Year-Fuel Tank Cleaning/Polishing

THIS IS A PRESOLICITATION NOTICE The Department of Veterans Affairs, Network Contracting Office 9, located at 1639 Medical Center Parkway, Suite 400, Murfreesboro, TN, 37129, anticipates issuing a solicitation Request for Quotation (RFQ) on or about 07/07/2023 to request quotes for an open market purchase order with a period of performance consisting of a base period plus four option years. anticipated award date of 10/01/2023 through 09/30/2028 for fuel polishing services for the Memphis VA Medical Center.

SET-ASIDE: 100% Small Business

NAICS Code: 561210- Facilitates Support Services

SBA SIZE STANDARD: $47.0 Million Dollars

PSC: J091- Maintenance, Repair, Rebuilding of Equipment-Fuels, Lubricants, Oils, and Waxes

DESCRIPTION: This requirement is for the Memphis VA Medical Center located at 1030 Jefferson Avenue, Memphis, TN 38104. The requested service is for Polishing of Fuel Tanks with disposal of seven (7) underground storage tanks and seven (7) day tanks back to ASTM standards.

PERIOD OF PERFORMANCE: The period of performance will be from the award date, which is estimated on or about October 01, 2023, with ultimate estimated completion date of September 30, 2028.

Base Year 10/01/2023-09/30/2024

Option Year One 10/01/2024-09/30/2025

Option Year Two 10/01/2025-09/30/2026

Option Year Three 10/01/2026-09/30/2027

Option Year Four 10/01/2027-09/30/2028

Point of Contact: Alexis Bowen, Contract Specialist see contact information on notice.

END OF PRESOLICITATION NOTICE

DEPARTMENT OF VETERANS AFFAIRS MEDICAL CENTER

BOILER PLANT

STATEMENT OF WORK

PART 1 GENERAL

INTRODUCTION This is a base year + 4 option year requirement for the Fuel Oil Polishing of the Diesel Fuel in the Underground Storage Tanks

BACKGROUND NFPA 110 (A.8.3.7) & Joint Commission require that all Underground Storage Tanks (UST s) be inspected & fuel stored in tanks be sampled, cleaned/polished and tested annually IAW ASTM D975. In addition, NFPA 110 A.7.9.1.2 states to have provisions for water drainage on a regular basis since the presence of water can lead to microbiological contamination and growth which the annual cleaning accomplishes.

SCOPE OF WORK

Vendor to provide personnel and equipment to remediate diesel fuel in seven (7) underground storage tanks and seven (7) diesel day tanks back to ASTM Standards. This includes the removal waste, water bottoms and fuel polishing (filter fuel). Vendor shall add necessary Stabilizers and Biocides to all tanks to control the growth of microbes.

Tank Capacities are as follows

Tank # Tank ID Tank Capacity

Tank 1 #12 15,000 gallons

Tank 2 #13 15,000 gallons

Tank 3 #8 10,000 Gallons

Tank 4 #9 20,000 gallons

Tank 5 #10 20,000 gallons

Tank 6 #11 5,000 gallons

Tank 7 #14 4,000 gallons

Vendor will also provide seven (7) ASTM Diesel Fuel Tests, fuel testing will be to the following standards

ASTM D93 (Flash Point)

ASTM D5453 (Water and Sediment)

ASTM Microbial Growth Culture Medium

ASTM 1298 (API Gravity)

ASTM D43176 (Appearance)

ASTM D130 (Copper Strip Corrosion)

DFA1 (Usability Index)

The Vendor will hold site specific safety meetings at the beginning of each day outlining the requirements for proposed daily Scope of work

This is a Firm/Fixed Priced Contract, given any major unforeseen circumstances or as found conditions that are not as stated by the COR, all services and waste removal shall be built into the contract.

STATEMENT OF WORK SUPPORTING INFORMATION

This contract involves no VA Sensitive Information.

PLACE OF PERFORMANCE- VAMC 1030 Jefferson Ave. Memphis, TN 38104

PERIOD OF PERFORMANCE To be determined based on scheduling but services are expected to be completed by December 15th of each year, additionally once started, the services shall be uninterrupted for as many days as it takes during the work hours listed below

WORK HOURS - All testing shall be performed during the normal business hours of 0730 1600, Monday thru Friday with the exception of Federal Holidays

U.S. LEGAL HOLIDAYS: The following is a list of U.S. Government holidays. If the holiday falls on a Saturday, the proceeding Friday is observed as the holiday, if the holiday falls on a Sunday, the following Monday is observed as the holiday.

New Year s Day

Martin Luther King s Birthday

President s Day

Memorial Day

Juneteenth National Independence Day

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

FINAL INSPECTION AND ACCEPTANCE:

When the contractor has completed all the work, they shall notify the VA COR for a final inspection.

REPORTING REQUIREMENTS SERIVCES BEYOND THE CONTRACT

The Contractor shall immediately, but not later than twenty-four (24) hours after discovery of any potential failures notify the CO and the COR, in writing of the existence or the development of any defects in, or repairs required to the schedule of equipment which the Contractor considers not to be responsible for under the terms of the contract. The Contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs.