J065--Sterilization Equipment Maintenance and Repair Services for Portland VAMC

THIS IS A REQUEST FOR INFORMATION ONLY. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to fulfil a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method.

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources for:

The Portland VAMC requires preventative maintenance service for SPS sterilization equipment manufactured by Belimed.

STATEMENT OF WORK (SOW)

Contract Title.

Sterilization Equipment Maintenance and Repair Services for Portland VA Medical Center.

Background.

Service contract needed to provide maintenance and repair services for critical sterilization equipment at the Portland VA Medical Center. This critical equipment includes: (3) steam sterilizers, (2) clean steam generators, (4) washer/disinfectors, and (1) cart washer. Sterilization equipment requires regular service and requires that the steam chambers be cleaned on a periodic basis, which this contract will include. Currently, 100% of the surgical instruments that require processing go through the washer/disinfectors, and all items that can be steam sterilized (high temp), which is about 80% of the instruments, go through the steam sterilizer units.

Scope.

Service contract for parts and labor to perform scheduled and corrective maintenance and repair for serialization equipment listed in Section 5, Equipment Inventory. Services are to be performed Monday through Friday, beginning 04/01/2026 and ending 03/31/027 for the base year. Emergency support services will be coordinated with the POC.

The Contractor/Vendor shall furnish the necessary personnel, material, equipment, materials, supervision and facilities (except as otherwise specified), to perform the full Statement of Work.

Point of Contact (POC): Contracting Officer s Representative (COR),

Specific Tasks.

Contractor/vendor shall provide maintenance and repair services for the equipment listed in the Equipment Inventory, Section 5.

Contractor/vendor shall provide quarterly steam chamber cleanings for the (3) Steam Sterilizers in the Equipment Inventory, Section 5.

Contractor/vendor shall provide an OEM (Original Equipment Manufacturer) trained technician that schedules and completes all the OEM recommended maintenance and safety standards, as well as any unplanned corrective maintenance.

Contract shall include Customer Support and Priority technical support 24/7, with the ability to place a service request after hours.

Contract shall include all travel charges, labor, and parts.

Equipment Inventory.

Description

Serial Number

VA EE#

Location

Manufacturer

Steam Sterilizer 9-6-15 HS1

2007788

166561

Building 100, Room B1C-138

Belimed

Steam Sterilizer 9-6-15 HS1

2007789

166559

Building 100, Room B1C-138

Belimed

Steam Sterilizer 9-6-15 HS1

2007790

166560

Building 100, Room B1C-138

Belimed

Clean Steam Generator WTD-H250E

3034331

203922

Building 100, Room B2C-122

Belimed

Clean Steam Generator WTD-H250E

3034332

203923

Building 100, Room B2C-122

Belimed

Washer/ Disinfector WD-290

994031044913

131417

Building 100, Room B1C-138

Belimed

Washer/ Disinfector WD-290

9940311044014

131418

Building 100, Room B1C-138

Belimed

Washer/ Disinfector WD-290

994031039089

132919

Building 100, Room B1C-138

Belimed

Washer/ Disinfector WD-290

994031039090

132920

Building 100, Room B1C-138

Belimed

Cart Washer WD 750L

2011220

193031

Building 100, Room B1C-138

Belimed

Service Location.

Portland VA Medical Center

3710 SW U.S. Veterans Hospital Road

Portland, OR 97239

Contract Specifications.

Contractor/Vendor shall be notified by the POC or users of any equipment item listed in the Equipment Inventory by phone when a unit is impacted.

Contractor/Vendor will furnish all transportation, equipment, tools and labor to accomplish this Statement of Work, including troubleshoot and equipment repair services. Equipment and tools may include hand tools, multimeter, laptop, software, etc. In some cases, this may be proprietary items.

Contractor/Vendor shall minimize disruption to customers and employees. This may include rescheduling work if it will interfere with normal VA operations.

Contractor/Vendor will maintain cleanliness of work area and minimize dust and contaminants to areas adjacent to the job site.

Contractor/Vendor must meet Federal Information Processing Standard (FIPs) 201 for Personal Identity Verification (PIV) badging requirements, IAW (in accordance with) FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel.

Contractor/Vendor employees will comply with the Standards of Conduct on VA property outlined in title 38 CFR section 1.218.

Contract Time.

Contract time is from April 1, 2026 through March 31, 2027 for the base year, and 4 option years to follow as listed below.

Base Year:

04/01/2026 03/31/2027

Option Year 1:

04/01/2027 03/31/2028

Option Year 2:

04/01/2028 03/31/2029

Option Year 3:

04/01/2029 03/31/2030

Option Year 4:

04/01/2030 03/31/2031

Site Visit.

A site visit can be coordinated by the POC and/or COR if requested by the Vendor/ Contractor through VA Contracting.

Deliverables.

Vendor/ Contractor shall provide a documented summary or report for each scheduled or corrective service. This document shall be submitted to the COR no later than 30 days after the service. All electronic submissions shall be in PDF, Word, or Excel format.

Written deliverables and copies of all correspondence requiring a signature shall be sent to the COR and the CO. Original invoices shall be sent to VA Financial Services Center using the Tungsten Network.

Working Hours.

Regular hours are 7:30 AM to 4:00 PM, local time, Monday through Friday except for Federal Holidays. Work outside the normal working hours when directed by the VA must be with the written approval of the Contracting Officer (CO) unless those hours have been included. Work outside these hours at the request of the Contractor shall not result in any increase in price.

LEGAL HOLIDAYS

(a)The Federal Government observes the following days as holidays.

New Year s Day

January 1st*

Martin Luther King s Birthday

Third Monday in January

Presidents Day

Third Monday in February

Memorial Day

Last Monday in May

Juneteenth Independence Day

June 19th

Independence Day

July 4th*

Labor Day

First Monday in September

Columbus Day

Second Monday in October

Veterans Day

November 11th

Thanksgiving Day

Fourth Thursday in November

Christmas Day

December 25th*

*If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the Government holiday is the following Monday.

(b) In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute

Any other day designated by Executive Order

Any other day designated by the President s Proclamation

Performance Period.

The performance period of this contract is anticipated to be 365 days for the base year. The contract is intended to have a base year and 4 option years.

Potential candidates having the capabilities necessary to provide the above stated requirement are invited to respond to this Request for Information via e-mail to Gregory Watson at Gregory,Watson2@va.gov no later than 16 February 2026, 06:00 PST. No telephone inquiries will be accepted.

RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION: company name, address, and business size; point of contact name, phone number, e-mail address. NAICS Code 811210 is applicable to determine business size standard. Any questions or concerns may also be directed to Gregory Watson via e-mail.