J065--Sources Sought Endoscope Repair

This is a Sources Sought notice and not a request for quotes. This request is solely for the purpose of conducting market research to enhance VHA s understanding of the market s offered products, services and capabilities. The Government will not pay any costs for responses submitted in response to this Sources Sought.

The Cincinnati VAMC requires that all endoscopic equipment be maintained in accordance with the original equipment manufacturer (OEM) specifications. This equipment will be covered under a service agreement.

The NAICS Code for this acquisition is 811210, size standard of $34 Million. The product service code is J065. The contracting office is contemplating award of a Firm-Fixed-Price contract for this service.

This Sources Sought notice provides an opportunity for respondents to submit their notice of ability, and their available services in response to the requirement described below. Vendors are being invited to submit information relative to their potential of fulfilling the requirement below, in the form of a capability response that addresses the specific requirement identified in this Sources Sought. Pursuant to FAR Part 10, Market Research, the purpose of this notice is to determine if sources capable of satisfying the agency's requirements exists and to determine the commercial practices of company's engaged in providing the needed service. Pursuant to FAR Part 6 and FAR Part 19, competition and set-aside decisions may be based on the results of this market research. This notice in no way obligates the Government to any further action.

GENERAL REQUIREMENTS

Contractors that can provide and meet the requirement are requested to send:

1. Company Name

2. SAM.gov UEI number

3. Business size under NAICS 811210

4. If you believe another NAICS code is more suitable for these services, please include the code.

5. If the service(s) are available on an FSS contract or not and the FSS contract number if it is available on contract.

6. Notification if they are an SBA VetCert registered VOSB/SDVOSB or not. Contractors must be registered and certified in VetCert to be considered VOSB/SDVOSB.

7. Is there any reason you would not be interested in responding to a solicitation?

8. Please provide a short narrative on the technical capability and interest in providing the requested services.

9. Any questions, comments, or concerns, that may otherwise assist us.

10. Does your company have the ability to perform this contract while complying with the Limitations on Subcontracting rules per FAR 52.219-14, 13 CFR 125.6 and VAAR 852.219-75. If so, please briefly explain how your firm will accomplish this, include any potential teaming arrangements or subcontractors.

To Note: The CO shall conduct periodic checks with the vendor to ensure that Limitations on Subcontracting compliance is maintained during the period of performance if this requirement is set-aside for any small business entities. In accordance with 13 CFR § 125.6(g), Whoever violates the requirements set forth in paragraph (a) of this section shall be subject to the penalties prescribed in 15 U.S.C. 645(d), except that the fine shall be treated as the greater of $500,000 or the dollar amount spent, in excess of permitted levels, by the entity on subcontractors. A party's failure to comply with the spirit and intent of a subcontract with a similarly situated entity may be considered a basis for debarment on the grounds, including but not limited to, that the parties have violated the terms of a government contract or subcontract pursuant to far 9.406-2(b)(1)(i) (48 CFR 9.406-2(b)(1)(i)

RESPONSE COMMITMENT

Response:

All responses should be directed to Brandi.Holland2@va.gov

Submittals furnished will not be returned to the sender. No debriefs will be conducted. Eligibility in participating in a future acquisition does not depend upon a response to this notice.

Proprietary information is neither requested nor desired. If such information is submitted, it must clearly be marked "proprietary" on every sheet containing such information, and the proprietary information must be segregated to the maximum extent practicable from other portions of the response (e.g., use an attachment or exhibit).

Timeline:

This request will close on stated date within the Government Point of Entry (GPE).

STATEMENT OF WORK

GENERAL INFORMATION

Title of Procurement: Endoscopy Repair Service Contract

Background: The Cincinnati VAMC requires that all endoscopic equipment be maintained in accordance with the original equipment manufacturer (OEM) specifications. This equipment will be covered under a service agreement.

Scope of Work:

Contractor will, directly or through the original equipment manufacturer, perform the following services on equipment listed below in Paragraph B:

Provide Government with unrestricted access to technical support twenty-four (24) hours a day, seven (7) days per week.

Provide a telephone response to technical inquiries for repairs within four hours.

At no additional charge, provide Government next-day, pre-paid shipping labels to send Equipment to Contractor for repair and to return repaired Equipment to Government via next day freight.

Provide all parts and labor necessary to complete the service to OEM then-current service specifications. Contractor may use reconditioned, refurbished, and/or serviceable used parts that satisfy OEM regulatory and quality standards.

Provide access to the Contractor online service portal to enable the management of various aspects of the service.

Provide government employees with access to Contractor educational courses.

If requested and available, Contractor shall provide priority access, at no additional charge, to a temporary loaner unit (the Loaner Unit ) to be utilized at Government s location while Government s Equipment is being serviced. Contractor shall engage a common carrier to provide next-day delivery of temporary loaner units.

The following equipment shall be covered under the service agreement:

Summary of Equipment

Quantity

Product Category

11

Bronch Video

31

Camera Heads

1

CYF/HYF Fiber

31

CYF/HYF Video

4

EBUS

2

Electronics I

8

ENF Fiber

28

ENF Video

3

EUS

1

Generator

32

GI Video

1

Laser II

1

LF/MAF Video

6

Semi Rigid

98

Telescopes

8

URO Video

Line Items of Equipment

Â

Model

Serial Number

Product Category

1

ENF-GP2

7205757

ENF Fiber

2

ENF-GP2

7205765

ENF Fiber

3

ENF-GP2

7205769

ENF Fiber

4

ENF-GP2

7205770

ENF Fiber

5

ENF-GP2

7205771

ENF Fiber

6

ENF-GP2

7205772

ENF Fiber

7

ENF-GP2

7205781

ENF Fiber

8

ENF-GP2

7205782

ENF Fiber

9

ENF-V3

7242600

ENF Video

10

ENF-V3

7242601

ENF Video

11

ENF-V3

7242626

ENF Video

12

ENF-V3

7242630

ENF Video

13

ENF-VH

7234165

ENF Video

14

ENF-VH

7234173

ENF Video

15

ENF-VH

7234174

ENF Video

16

ENF-VH

7234279

ENF Video

17

ENF-VH

7234295

ENF Video

18

ENF-VH

7234297

ENF Video

19

ENF-VH

7234298

ENF Video

20

ENF-VH

7234300

ENF Video

21

ENF-VH

7234302

ENF Video

22

ENF-VH

7234305

ENF Video

23

ENF-VH

7234306

ENF Video

24

ENF-VH

7234307

ENF Video

25

ENF-VH

7234308

ENF Video

26

ENF-VH

7234309

ENF Video

27

ENF-VH

7234310

ENF Video

28

ENF-VH

7234311

ENF Video

29

ENF-VH

7234312

ENF Video

30

ENF-VH

7234325

ENF Video

31

ENF-VH

7234326

ENF Video

32

ENF-VH

7234328

ENF Video

33

ENF-VH

7234329

ENF Video

34

ENF-VH

7234331

ENF Video

35

ENF-VH

7234332

ENF Video

36

ENF-VH

7234333

ENF Video

37

WA4KS400

801503

Telescopes

38

WA4KS400

801505

Telescopes

39

WA4KS400

801506

Telescopes

40

WA4KS400

801507

Telescopes

41

WA4KS400

801508

Telescopes

42

WA4KS400

801510

Telescopes

43

WA4KS400

801511

Telescopes

44

WA4KS400

801512

Telescopes

45

WA4KS400

801519

Telescopes

46

WA4KS430

800098

Telescopes

47

WA4KS430

800779

Telescopes

48

WA4KS430

800837

Telescopes

49

WA4KS430

800929

Telescopes

50

WA4KS430

800932

Telescopes

51

WA4KS430

800937

Telescopes

52

WA4KS430

801011

Telescopes

53

WA4KS430

801012

Telescopes

54

WA4KS430

801014

Telescopes

55

WA4KS445

800214

Telescopes

56

WA4KS445

800307

Telescopes

57

WA4KS445

800308

Telescopes

58

WA96100A

800526

Telescopes

59

WA96100A

800529

Telescopes

60

Â

Â

Â

61

BF-1TH190

2428965

Bronch Video

62

CH-S200-XZ-EA

7224496

Camera Heads

63

CH-S200-XZ-EA

7224499

Camera Heads

64

CH-S200-XZ-EA

7224500

Camera Heads

65

CH-S200-XZ-EA

7324540

Camera Heads

66

CH-S200-XZ-EA

7324543

Camera Heads

67

CH-S200-XZ-EA

7324544

Camera Heads

68

CH-S200-XZ-EA

7324546

Camera Heads

69

CH-S200-XZ-EA

7324549

Camera Heads

70

CH-S200-XZ-EA

7324561

Camera Heads

71

CH-S200-XZ-EA

7324573

Camera Heads

72

MAF-TM2

2101275

LF/MAF Video

73

WA4KL100

802236

Telescopes

74

WA4KL100

802251

Telescopes

75

WA4KL100

802287

Telescopes

76

WA4KL100

802303

Telescopes

77

WA4KL100

802547

Telescopes

78

WA4KL100

802579

Telescopes

79

WA4KL100

802589

Telescopes

80

WA4KL100

802593

Telescopes

81

WA4KL100

802597

Telescopes

82

WA4KL100

802603

Telescopes

83

WA4KL130

804559

Telescopes

84

WA4KL130

805188

Telescopes

85

WA4KL130

806544

Telescopes

86

WA4KL130

806545

Telescopes

87

WA4KL130

806547

Telescopes

88

WA4KL130

806548

Telescopes

89

WA4KL130

806550

Telescopes

90

WA4KL130

806551

Telescopes

91

WA4KL130

806552

Telescopes

92

WA4KL130

806568

Telescopes

93

WA4KL500

803563

Telescopes

94

WA4KL500

803564

Telescopes

95

WA4KL500

803566

Telescopes

96

WA4KL500

803568

Telescopes

97

WA4KL500

803570

Telescopes

98

WA4KL500

803637

Telescopes

99

WA4KL500

803648

Telescopes

100

WA4KL500

803716

Telescopes

101

WA4KL500

803718

Telescopes

102

WA4KL500

803720

Telescopes

103

WA4KL530

804790

Telescopes

104

WA4KL530

804794

Telescopes

105

WA4KL530

804798

Telescopes

106

WA4KL530

804799

Telescopes

107

WA4KL530

804800

Telescopes

108

WA4KL530

804809

Telescopes

109

WA4KL530

804854

Telescopes

110

WA4KL530

804858

Telescopes

111

WA4KL530

804987

Telescopes

112

WA4KL530

805033

Telescopes

113

Â

Â

Â

114

A22002A

668507

Telescopes

115

A22002A

668509

Telescopes

116

A22002A

668526

Telescopes

117

A22003A

303895

Telescopes

118

A22003A

304095

Telescopes

119

A22003A

670945

Telescopes

120

A22003A

671388

Telescopes

121

A22003A

671955

Telescopes

122

ALT-PRO

7240918

Electronics I

123

ALT-PRO

7240919

Electronics I

124

CH-S200-XZ-EB

7222387

Camera Heads

125

CH-S200-XZ-EB

7222388

Camera Heads

126

CH-S200-XZ-EB

7222389

Camera Heads

127

CH-S200-XZ-EB

7222391

Camera Heads

128

CH-S200-XZ-EB

7222428

Camera Heads

129

CH-S200-XZ-EB

7222430

Camera Heads

130

CH-S200-XZ-EB

7222432

Camera Heads

131

CH-S200-XZ-EB

7222434

Camera Heads

132

CH-S200-XZ-EB

7222436

Camera Heads

133

CH-S200-XZ-EB

7222438

Camera Heads

134

CYF-5

2254818

CYF/HYF Fiber

135

CYF-V2

2244639

CYF/HYF Video

136

CYF-V2

2445947

CYF/HYF Video

137

CYF-V2

2445954

CYF/HYF Video

138

CYF-V2

2445958

CYF/HYF Video

139

CYF-V2

2445961

CYF/HYF Video

140

CYF-V2

2446008

CYF/HYF Video

141

CYF-V2

2446070

CYF/HYF Video

142

CYF-V2

2446071

CYF/HYF Video

143

CYF-V2

2446073

CYF/HYF Video

144

CYF-V2

2657200

CYF/HYF Video

145

CYF-VH

2929197

CYF/HYF Video

146

CYF-VH

2929199

CYF/HYF Video

147

CYF-VH

2929213

CYF/HYF Video

148

CYF-VH

2929214

CYF/HYF Video

149

CYF-VH

2929216

CYF/HYF Video

150

CYF-VH

2929218

CYF/HYF Video

151

CYF-VH

2929221

CYF/HYF Video

152

CYF-VH

2929222

CYF/HYF Video

153

CYF-VH

2929223

CYF/HYF Video

154

CYF-VH

2929224

CYF/HYF Video

155

CYF-VH

2929225

CYF/HYF Video

156

CYF-VH

2929235

CYF/HYF Video

157

CYF-VH

2929236

CYF/HYF Video

158

CYF-VH

2929239

CYF/HYF Video

159

CYF-VH

2929272

CYF/HYF Video

160

CYF-VH

2929285

CYF/HYF Video

161

CYF-VH

2929288

CYF/HYF Video

162

CYF-VH

2929295

CYF/HYF Video

163

CYF-VH

2929297

CYF/HYF Video

164

CYF-VH

2929326

CYF/HYF Video

165

Â

Â

Â

166

Â

Â

Â

167

Â

Â

Â

168

TFL-PLS

MDUF190104

Laser II

169

URF-V3R

2301315

URO Video

170

URF-V3R

2301328

URO Video

171

URF-V3R

2301331

URO Video

172

URF-V3R

2301332

URO Video

173

URF-V3R

2301333

URO Video

174

URF-V3R

2301334

URO Video

175

URF-V3R

2301335

URO Video

176

URF-V3R

2301336

URO Video

177

WA02943A

200142

Semi Rigid

178

WA02943A

200233

Semi Rigid

179

WA02944A

627681

Semi Rigid

180

WA02944A

627774

Semi Rigid

181

WA20021A

800462

Telescopes

182

WA20021A

800938

Telescopes

183

WA20021A

810165

Telescopes

184

WA20023A

800250

Telescopes

185

WA20023A

802551

Telescopes

186

WA2T430A

813147

Telescopes

187

WA2T430A

813160

Telescopes

188

WA2T430A

813632

Telescopes

189

WA2T430A

813635

Telescopes

190

WA2T430A

818691

Telescopes

191

WA2T430A

818698

Telescopes

192

WA2T430A

819819

Telescopes

193

WA2T430A

819822

Telescopes

194

WA2T430A

819823

Telescopes

195

WA2T430A

819825

Telescopes

196

WA2T430A

819826

Telescopes

197

WA2T430A

819828

Telescopes

198

WA2T470A

807705

Telescopes

199

WA2T470A

807707

Telescopes

200

WA2T470A

807710

Telescopes

201

WA2T470A

807711

Telescopes

202

WA2T470A

807712

Telescopes

203

WA2T470A

807777

Telescopes

204

WA2T470A

807996

Telescopes

205

WA2T470A

807999

Telescopes

206

WA2UR13A

800169

Semi Rigid

207

WA2UR13A

800171

Semi Rigid

208

WA33036A

543976

Telescopes

209

WA33036A

685950

Telescopes

210

WB91051W

B006116

Generator

211

Â

Â

Â

212

BF-1TH190

2025988

Bronch Video

213

BF-1TH190

2026026

Bronch Video

214

BF-1TH190

2026028

Bronch Video

215

BF-1TH190

2723609

Bronch Video

216

BF-1TH190

2723668

Bronch Video

217

BF-H190

2026021

Bronch Video

218

BF-H190

2026030

Bronch Video

219

BF-P190

2013494

Bronch Video

220

BF-P190

2711783

Bronch Video

221

BF-UC190F

7313156

EBUS

222

BF-XP190

2711063

Bronch Video

223

CF-HQ1100DL

2403081

GI Video

224

CF-HQ1100DL

2403084

GI Video

225

CF-HQ1100DL

2403085

GI Video

226

CF-HQ1100DL

2403086

GI Video

227

CF-HQ1100DL

2403087

GI Video

228

CF-HQ1100DL

2403088

GI Video

229

CF-HQ1100DL

2403089

GI Video

230

CF-HQ1100DL

2403091

GI Video

231

CF-HQ1100DL

2403094

GI Video

232

CF-HQ1100DL

2403095

GI Video

233

CF-HQ1100DL

2403100

GI Video

234

CF-HQ1100DL

2403111

GI Video

235

Â

Â

Â

236

GF-UCT180

7923415

EUS

237

GF-UCT180

7923428

EUS

238

GF-UE160-AL5

7821735

EUS

239

GIF-1100

2405015

GI Video

240

GIF-1100

2405031

GI Video

241

GIF-1100

2405035

GI Video

242

GIF-1100

2405036

GI Video

243

GIF-1100

2405038

GI Video

244

GIF-1100

2405041

GI Video

245

GIF-1100

2405044

GI Video

246

GIF-1100

2405046

GI Video

247

GIF-1100

2405047

GI Video

248

GIF-1100

2405144

GI Video

249

GIF-1TH190

2942676

GI Video

250

GIF-XP190N

2436683

GI Video

251

PCF-H190TL

2410711

GI Video

252

PCF-HQ190L

2411027

GI Video

253

PCF-HQ190L

2411028

GI Video

254

PCF-HQ190L

2411031

GI Video

255

PCF-HQ190L

2411036

GI Video

256

PCF-HQ190L

2411039

GI Video

257

PCF-HQ190L

2411044

GI Video

258

PCF-PH190L

2941401

GI Video

259

Â

Â

Â

260

BF-UC190F

7413909

EBUS

261

BF-UC190F

7413971

EBUS

262

BF-UC190F

7413973

EBUS

263

CH-S190-XZ-E

7231176

Camera Heads

264

CH-S190-XZ-E

7231180

Camera Heads

265

CH-S200-XZ-EB

7222194

Camera Heads

266

CH-S200-XZ-EB

7222253

Camera Heads

267

CH-S200-XZ-EB

7222254

Camera Heads

268

CH-S200-XZ-EB

7222259

Camera Heads

269

CH-S200-XZ-EB

7222288

Camera Heads

270

CH-S200-XZ-EB

7222290

Camera Heads

271

CH-S200-XZ-EB

7222309

Camera Heads

272

CH-S200-XZ-EB

7222312

Camera Heads

273

CH-S200-XZ-EB

7222313

Camera Heads

274

CYF-V2

2446074

CYF/HYF Video

The contractor will supply the government with a copy of a detailed service report upon the return/ delivery of the equipment.

Records acceptable for audit or any regulatory purposes shall be maintained by the contractor for four years and made available to the government upon request.

The contractor shall use commercially reasonable efforts to provide service as quickly as possible and on a priority basis for emergencies. The contractor shall ensure prompt communication with the Contracting Officer s Representative or designee.

Performance Period: The contract shall be 1 year.

Contract Type: Firm Fixed Price

Hours of Coverage (On-Site Only):

Standard business hours are Monday through Friday from 8:00 am to 5:00 pm, excluding holidays. All service/repairs will be performed Monday through Friday from 8:00 am to 5:00 pm unless requested or approved by Chief of Biomedical Engineering, or their representative.

Federal Holidays observed by the VAMC are:

New Years' Day

Martin Luther King Day

Presidents' Day

Memorial Day

Juneteenth

Independence Day

Labor Day

Columbus Day

Veterans' Day

Thanksgiving Day

Christmas Day

Check in and check out requirements (On-Site Only): The Contractor shall be required to report to Biomedical Engineering to check in. This check in is mandatory. When the service is completed, the technician shall document services rendered on a legible Service Report(s). The technician shall be required to check out with Biomedical Engineering and submit the Service report(s). Service report shall describe the work that was completed and list parts that were replaced.

VA Biomedical Contact Person(s): ____________________________________

Location (Building/Room Number): Building 1/Room B004 ______

Telephone Number & Extension(s): ______

Contractor - Provide telephone number(s) to call for your Service Department: ______

Provide name(s) of authorized contact person(s): ______

Competency of personnel: All work shall be performed by a certified technician. All work performed shall be in accordance with commercial practices and the equipment manufacturer s specifications.

Documentation: The Contractor shall furnish a service report describing the malfunction and all work and materials required to correct the problem.

Acceptance of work: Completion and documentation of all work is subject to the approval of the Biomedical Engineering Section personnel.

Payment: - Invoices will be paid in arrears monthly. Invoices, MUST INCLUDE, at a minimum, the following information: Contract No., Purchase Order No., Item(s) covered (to include serial #'s) and covered period of service.

B. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

Offeror instructions:

Contract Type: Firm Fixed Price, One Year Contract. Billing should occur monthly against COR approved repairs.