J065--Reverse Osmosis Systems PM RFQ Amendment to Answer Questions
Closed Solicitation Posted
- Solicitation number
- 36C25026Q0352
- Agency
-
Veterans Integrated Service Network 10
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 541380 Testing Laboratories and Services
- Place of performance
- Ann Arbor VA Medical Center 2215 Fuller Road The Facility In Regard To This Rfq, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 10 is soliciting quotes for preventive maintenance services on reverse osmosis water systems at Ann Arbor VA Medical Center in Michigan. The contractor will be responsible for providing quarterly, semi-annual, and annual preventive maintenance services, as well as emergency maintenance services available 24/7 with an 8-hour response time on two separate reverse osmosis systems serving the Sterile Processing Service and Laboratory Department. Key requirements include evaluating system components, replacing consumable parts such as filter cartridges, UV bulbs, and membranes, generating field service reports, and complying with original equipment manufacturer instructions and applicable AAMI Standards. The government will evaluate offers based on technical capability, price, and past performance, awarding a firm-fixed price contract to the responsible offeror whose offer is most advantageous to the government. The deadline for quote submission is March 30, 2026 at 10:00 AM Eastern Time, submitted electronically to Contracting Officer Jeannie Ortiz at jeanne.ortiz@va.gov.
This solicitation is a 100% set-aside for small business concerns under NAICS code 541380 with a size standard of $19.0 million, with no incumbent contractor identified. The base contract period runs from May 18, 2026 to May 17, 2027, with four one-year option periods available for a total potential five-year contract through May 17, 2031. Key maintenance deliverables include quarterly mixed-bed deionization tank replacements (three units per quarter for a total of twelve annually as clarified in the recent amendment), prefilter replacements, carbon tank replacement, UV bulb and sleeve replacements, and RO membrane filter replacements at specified intervals. All work must be performed during normal business hours (Monday-Friday, 8:30 AM-4:30 PM) at the facility located at 2215 Fuller Road, Ann Arbor, Michigan 48105, with mandatory check-in with the Plant Supervisor required. Contractor personnel must complete VA Privacy and Information Security Awareness training before arriving at the facility.
Notice text
2 versions
Update #2 · Latest ·
5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the
offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR
ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY
is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not,
A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES
SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter
or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to
the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243
(Type or print)
(Type or print)
(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code)
(If other than Item 6)
(Specify type of modification and authority)
(such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign)
(Signature of Contracting Officer)
1
1
0001
03-12-2026
None
36C250
Department of Veterans Affairs
Network Contracting Office 10
24 Frank Lloyd Wright Drive
Ann Arbor, MI 48105
36C250
Department of Veterans Affairs
Network Contracting Office 10
24 Frank Lloyd Wright Drive
Ann Arbor, MI 48105
To all Offerors/Bidders
36C25026Q0352
03-04-2026
X
X
X
1
See CONTINUATION Page
This amendment is to answer one industry question received:
Question: Regarding the Sterile Processing Service RO system maintenance scope, the Statement of Work indicates that a
3.6 cu. ft. mixed-bed DI tank shall be delivered and replaced as indicated by monthly evaluations. However, the Price
Schedule lists a quantity of four (4) mixed-bed tanks per year. Please confirm that the contract anticipates a maximum
of four (4) mixed-bed DI tank exchanges annually and that any additional exchanges required due to water quality demand
would be handled as a separately billable service outside the firm-fixed price preventive maintenance scope.
Answer: After further review, the quantity is increased to three (3) per quarter, and annual total increase to 12.
The SOW and Price Schedule have been updated in the attached RFQ, which shall be used for any offer submitted.
This concludes the question-and-answer period.
Jeannie Ortiz
Contracting Officer
Update #1 ·
Page 3 of 3
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. The Government reserves the right to make no award from this solicitation.
Solicitation number 36C25026Q0352 is being issued as a Request for Quote (RFQ). The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06, effective October 1, 2025.
The associated North American Industry Classification System (NAICS) code for this procurement is 541380 (size standard $19.0 million).
This requirement is 100% set aside for Small Business (SB).
The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office (NCO) 10 requires a contractor to provide reverse osmosis systems preventive maintenance services for Ann Arbor VA Medical Center, located in Ann Arbor, Michigan, for a period of one year with four possible option years. Please reference the Statement of Work for specific information and requirements.
The anticipated contract period is May 18, 2026 May 17, 2031, if all options are exercised.
Quotes MUST be received on or before the date and time specified in Block 8 of the SF1449 Solicitation. Solicitation posting and closing dates are subject to change as necessary and amendments will be issued accordingly.
This solicitation requires registration with the System for Award Management (SAM) at time of offer, pursuant to applicable regulations and guidelines. Registration information is at www.sam.gov.
This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Offerors shall list exception(s) and rationale for the exception(s).
Offerors shall only submit quotes electronically, via email, to Jeanne Ortiz, Contracting Officer, at jeanne.ortiz@va.gov. Subject line shall read: 36C25026Q0352 Offer.
Any questions for this solicitation shall be sent via email to Jeanne Ortiz, Contracting Officer, at jeanne.ortiz@va.gov. There will be only one question and answer period. The deadline for submitting all questions is Tuesday, March 10, 2026, at 10:00 AM Eastern Time. All questions shall have 36C25026Q0352 - Question as the subject line. The Government will not respond directly to any questions but will post the answers to this Contract Opportunities posting for all vendors to access.
Files
| File | Type | Posted |
|---|---|---|
| 36C25026Q0352 0001_1.docx | DOCX document | |
| 36C25026Q0352_1.docx | DOCX document |
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