J065--Preventative Maintenance/Services Uronav System 07. 08. 2025 to 07. 07. 2026
Closed Special Notice Posted
- Solicitation number
- 36C25025P1394
- Agency
-
Veterans Integrated Service Network 10
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Aleda E. Lutz VA Medical Center, has issued a Special Notice announcing its intent to sole-source a preventative maintenance and services contract for the UroNav 4 Fusion Biopsy System. The contract period extends from July 8, 2025, to July 7, 2026, and falls under NAICS Code 811210 for Electronic and Precision Equipment Repair and Maintenance. The VA intends to negotiate directly with Philips Healthcare, located in Bothell, Washington, as the original equipment manufacturer (OEM) of the UroNav system. This notice is published in accordance with FAR 6.302.1, which allows for sole-source procurement when only one responsible source can satisfy the agency's requirements. The announcement emphasizes that this is not a competitive solicitation or request for proposals, but rather a notice of the government's intent to proceed with a single vendor.
The primary purpose of this sole-source approach is to ensure that maintenance services are performed by certified technicians who can maintain the equipment's warranties and optimal performance without causing substantial cost duplication or unacceptable delays. Interested parties must submit responses by 2:00 PM Eastern Standard Time on July 21, 2025, via email to Michele.Bartelt@va.gov, with no mail or telephone inquiries accepted. To be considered, contractors must provide clear and convincing evidence that competition would benefit the government and demonstrate they are certified technicians authorized by the original equipment manufacturer. Additionally, respondents must prove their capability to perform preventative maintenance and services on the UroNav 4 Fusion Biopsy System while adhering to all local, state, and federal regulations, including NFPA, OSHA, and ISO 9001:2008 standards. The VA notes that Philips Healthcare currently lacks certified third-party distributors for this proprietary equipment, and using unauthorized service providers would void manufacturer warranties.
Notice text
Intent to Sole Source
The Department of Veterans Affairs, Aleda E. Lutz VA Medical Center, Facilities Management (138), in accordance with FAR 6.302.1 Only one (1) Responsible Source and No Other Supplies or Services will satisfy Agency Requirements and Intends to Negotiate on a Sole Source Basis with the following vendor:
Philips Healthcare
22100 Bothell Everett Highway
Bothell, WA 98021
All services provided under this contract must be performed in conformance with the National Fire Protection Agency (NFPA), Occupational Safety and Health Administration (OSHA), ISO 9001:2008 Quality Control Certified, and Original Equipment Manufacturer standards and specifications. Philips Healthcare is the Original Equipment Manufacturer (OEM) of this equipment and operational software and has certified, factory trained Certified Technicians to ensure the equipment, hardware, and software are running at full capacity.
Philips Healthcare can provide the necessary equipment that is required to repair the equipment with the least amount of downtime. In addition, Philips Healthcare is responsible for ensuring that the updates and upgrades to its system are current and running at optimal performance.
Philips Healthcare currently does not have certified third-party distributors to work or provide any Preventative Maintenance or Services to any of its proprietary equipment, which would null and void all manufacturers warranties that are covered on the equipment and software that the facility has purchased.
Philips Healthcare is the only organization that can provide the supplies and services without experiencing a substantial duplication of costs that would be expected to be recovered through competition and unacceptable delays in fulfilling its requirements.
NAICS Code 811210 applies to this Procurement. This Notice of Intent is not a request for competitive proposals. It is not a solicitation or request for offers. No solicitation package is available. A determination not to compete is solely within the discretion of the Government. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government. Responses must clearly indicate and show proof that they are a Certified Technician by the Original Equipment Manufacturer. Responses must also show proof that they can perform Preventative Maintenance and Services on the UroNav 4 Fusion Biopsy System while following all local, state, and federal regulations at a fair and reasonable price. Responses must also clearly indicate they can provide these services and possess the proper certification.
Responses must be emailed to Michele.Bartelt@va.gov Responses must be received no later than 2:00 PM Eastern Standard Time on July 21, 2025. No mail or telephone inquiries with questions will be accepted.
Files
| File | Type | Posted |
|---|---|---|
| 36C25025P1394_1.docx | DOCX document |
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